1. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Steering Committee Meeting 5 Bristol 12-13 September 2012 WELCOME

2. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Welcome to BRISTOL

3. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. The Project Started with Preparatory Meeting January 2010 Final meeting Bristol September 2012 We worked well together Good team

4. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Meeting objectives Results of Course 2 evaluations Understand due dates and each partner responsibilities Final Report requirements; timesheets, financial and other matters Dissemination evidence and reporting for each country Sustainability Project evaluation and quality

5. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. In the beginning ….. Project objectives Target groups Transfer of Innovation –Guiding from School to Work (DE) –MINT Innovation Management (UK) Now – Course 1 and Course 2 Project Results

6. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. WP5 – Pilot entre-coach Course 2 FI Team – Evaluation Report Comments Recommendations

7. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. WP5 – Pilot entre-coach Course 2 Reflections of pilots (each partner) –ES –FI –HU –UK –CH? Any recommendations for changes/ particular lessons learnt

8. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

9. WP5 – Pilot entre-coach Course 2 Ensuring changes are made Entre-coach role definition Final Report – course 1 and course 2

10. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. WP6 – Dissemination Completion of log with codes –ES –FI –DE –HU –UK Evidence collection and details Have we done as much as we can?

11. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. GROUP WORK How do we raise awareness of the project throughout our own countries and Europe?

12. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

13. Corine Watt

14. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. WP7 Tracey Observations on the project Continuous improvement – how did it work? Lessons learnt Impact analysis Reporting requirements Final evaluation

15. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

16. WP1 – Final Report Overview Financial returns to maureen.mitchell@nortcoll.ac.uk as well as Marny by Friday October 19 maureen.mitchell@nortcoll.ac.uk Other requirements ( as agreed) – latest 26 October Final payment of 20% on approval of Final Report by NA

17. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. WP1 – Financial Maureen Mitchell

18. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Timesheets Timesheets should clearly show: Individual staff member’s name Partner organisation name The time worked, as days or fractions, not as hours – so.5,.25 or 1 (as this is what the Interim/Final Reports request) The daily rate Work Package number, and (briefly) the nature of the work undertaken Signed by the individual and the legal representative.

19. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Staff costs Staff, having either a permanent or a temporary employment contract with the partner Temporary staff, recruited through a specialised external agency Detailed staff cost sheet to include any employer paid social benefit payments to give daily rates

20. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Staff costs (2) Example - for organisations in the UK - salary cost is basic salary plus National Insurance contributions made by the employer plus any pension contribution made by the employer. Divided by the number of working days in a year (Monday to Friday) to give a daily rate. For each individual, total staff costs for the project are calculated by multiplying their daily rate by the number of days spent on the project If the actual salary of an employee increases (or the exchange rates change – following second payment); reflect in the costs charged to the project from the date the change was made – extra rows needed Timesheets and Daily Rates for each member of staff, staff type (1,2,3,4) plus start and end dates working on the project

21. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Travel Two ways of paying subsistence: 1.If your organisation’s normal mode of operation is to claim the subsistence daily rate, you must still produce the flight costs, boarding cards and hotel bill 2.Otherwise, receipts to be kept as evidence of all costs, plus boarding cards Travel by car can be claimed up to € 0.22 per km, or the price for a rail, bus or plane ticket whichever is the cheapest

22. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. WP1 Question and Answer session

23. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Summary of outcomes and agreements from Day 1

24. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Day 2 Sustainability Newsletter 4 Final Report Any foreseen problems?

25. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. WP6 Sustainability Partner presentations –ES –FI –DE –HU –CH –UK

26. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. What’s missing? Newsletter 4 Website – what’s missing? ADAM - mandatory Changes to course 2 – what and when Changes to entre-coach role?

27. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

28. GROUP WORK How do we make the project and the entre-coach Course 2 sustainable?

29. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

30. Final Report Dates – 19 October Finance tables Dissemination and narratives – Draft 12 October, Final 26 October Evidence (2 copies) and signed copies of appropriate paperwork to Marny Sustainability report Moodle addresses/passwords Translations Invoices and purchase orders for sub-contracts, receipts for travel and subsistence

31. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Final steps – getting to the end (top) ! summary of outcomes and actions required expected results and any likely problem areas where help required Project evaluation

32. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Partners to be aware If the project is audited you will need to show for your own staff: –A list of all personnel employed on the project giving the exact dates of their work plus their position –Employment contracts for both permanent and temporary staff –Official document or internal accounting record displaying National Insurance Numbers (or equivalent) of staff –Payroll/salary slips for the project duration –Calculation of related charges (e.g. pensions) –Bank statements showing payments made to personnel –Evidence of calculation of daily rates –Timesheets

33. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Travel tickets and boarding passes for journeys charged to the project When calculating the number of days for which to apply the Daily Subsistence Rate it should be noted that a FULL day normally includes an overnight stay. In duly substantiated cases, where there is no overnight stay, a pro rata reduction of a full day’s allowance may be allowed, resulting in a maximum cost claimed of up to 50% for that day. COPIES to NRC – (keep originals of all receipts and invoices) to evidence all expenditure on the project for all partners to be submitted with the Final Report, with the exception of indirect costs for which no supporting evidence is required to be submitted. Indirect costs should however be actual costs, and be able to be substantiated in the event of an audit. (Note the percentage on this project is low and not 7%)

34. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Evaluation

35. This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. And before we go Thank you