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Sabhal Mòr Ostaig POOLS -3 Barcelona Workshop 26 th March 2014 Finance & Administration KčKč Kr.

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Presentation on theme: "Sabhal Mòr Ostaig POOLS -3 Barcelona Workshop 26 th March 2014 Finance & Administration KčKč Kr."— Presentation transcript:

1 Sabhal Mòr Ostaig POOLS -3 Barcelona Workshop 26 th March 2014 Finance & Administration KčKč Kr.

2 Luzhniki Stadium, Moscow, 8 th July 2018 World Cup Final Denmark 2 Scotland 3

3 The Source of all Knowledge!

4 Budget Summary Budget HeadingValue in Euros%age of Budgt Staff Costs 302, % Travel & Subsistence 43, % Equipment % Subcontracting 10, % Other 3, % Total Direct Costs 359, % Overhead Allowance 7% 25,174 Total Project Budget 384,829 EU Grant Payable (75%) 288,621 Partner Contributions 96,208includes O/H Total Funding 384,829 Cost ItemAmount ( in euros) %age of Budget

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8 A Reminder from the Brussels kick-off Workshop

9 Financial Handbook Direct, indirect, and other costs Direct, indirect, and other costs All direct costs/expenses must be justified, documented and submitted with either original or verified signed copies. No document NO pay! All direct costs/expenses must be justified, documented and submitted with either original or verified signed copies. No document NO pay! Boarding passes are part of documentation Boarding passes are part of documentation Travel costs must be based economy flight tickets Travel costs must be based economy flight tickets Per diem (hotels and subsistence) rules: Use whichever is the lowest, i.e. national rules, newEcorys ceilings (see Dropbox folder) or the per diems from the original budget Per diem (hotels and subsistence) rules: Use whichever is the lowest, i.e. national rules, newEcorys ceilings (see Dropbox folder) or the per diems from the original budget Exchange rates based on fixed official rate Exchange rates based on fixed official rate All partners will be requested to document the staff costs and national per diem regulations. All partners will be requested to document the staff costs and national per diem regulations.

10 Staff Costs Reporting and Evidence

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14 Travel & Subsistence Claims

15 Background information and audit evidence to be retained by Partners STAFF COSTS 1.Contract of Employment for Staff Member 2.Monthly salary slips which contain the days being claimed 3.Total payroll showing staff member monthly salary being paid 4.Bank Statement showing total payroll or staff member payment 5. Notes on calculation of daily rate claimed, cross-checked to table TRAVEL & SUBSISTENCE 1.Statement of Partners payment policy 2.Clarity on basis – reimbursement of actual or daily allowance 3.Receipts / Invoices for actual costs reimbursed or allowances 4.Evidence of Value for Money checks 5.Evidence of payment through Partners bank account 6.Air travel claims MUST have Boarding Passes attached 7.Notes on cross-check of subsistence payments against table

16 Dates and Contacts 6 Months ended March 2014 – Deadline Thursday 17 th April Information Required: Costed Time Sheet Summary for each Staff Member Individual Monthly Time Sheets October 2013 to March 2014 Notes on calculation of Daily Rate for each staff member Summary of Travel and Subsistence Payments 6 Months ended September 2014 – Deadline Wednesday 17 th September Information Required: As above, but for period April to September 2014 We will send out requests to your administration colleagues at the start of April and again after six months. During May & June we will ask you for some of the detailed audit evidence to ensure that you are prepared for EU Audit if required. Contacts at SMO - Iain Gordon Margaret Fowler Please provide me today with a note of the administration contact within your Partner Organisation

17 Mòran taing a Chàirdean !


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