1. Data Management Student Information System
Project Overview

2. Outline Introduction Data Management Objectives Project Goals
SIS Selection Process
Project Time Line
Advisory Committee
Project Team

3. Introduction
The First Nation Student Success Program (FNSSP) supports the development of school success planning, student learning assessments and performance measurement in individual First Nation schools.
The FNSSP is an initiative that supports First Nation schools on reserve in their ongoing efforts to respond to their students’ needs and improve student and school results.

4. Database Management
The Database Management component will enhance and support the collection and analysis of data on student and school performance which is critical to a school’s ability to advance and track student achievement. It allows schools to set targets and monitor results and report to parents and communities on how students are doing. Data includes the day-to-day record keeping of students, grades, results of standardized testing and other academic assessments, including attendance.

5. Objectives Streamline the school administrative tasks:
Easy to access student information
Attendance
Grades
Academic history
Demographics
Discipline
Contact information
Health information
Standard testing information

6. Objectives (Cont’d)
Streamline the management and aggregate data reporting tasks:
Nominal Roll
Special Education
Monthly attendance rates
Graduation rates
Drop-out rates
Literacy test results
Numeracy test results

7. Objectives (Cont’d)
Have rule-specific access to data management modules.
Have a Freedom of Information and Protection of Privacy Act (FIPPA) and OCAP compliant structure.
Reduced requests from the Education Director’s office for student information.
Maintain student confidentiality while providing access to staff members.

8. Objectives (Cont’d)
Configure system to schools’ unique specifications:
Teachers
Scoped to Life-Long learning
School information
Courses
Students
Report cards
Federal and provincial reporting
Additional modules as required for facilities, busing, scheduling, etc.

9. Project Goals
The goals of the project to implement a Student Information System (SIS) are:
Implement a single SIS across all First Nations schools in Manitoba.
Implement a centralized repository for data management and reporting purposes.
Provide school-based and aggregate reporting to education authorities, schools, students, parents, the province of Manitoba, and Indian and Northern Affairs Canada (INAC).
Facilitate school improvement through data-driven decision making.
Implement a SIS that reflects the Provincial standard for learning outcomes.
Streamline school administrative tasks.
Reduce requests from the Education Director’s office for student information.
Maintain student confidentiality
Configure SIS for schools’ unique specifications.

10. SIS Selection Process Project documented 317 requirements for SIS
including:
Assessment
Attendance
Demographics
Discipline
Health
Scheduling
Special Education
Gradebook/Transcripts
Reporting

11. SIS Selection Process (Cont’d)
RFP was sent to 6 potential vendors:
Maplewood
Mayet (partnered with Protegra)
Dadavan
Trevlac
HARTS
Orion Software (partnered with Pearson)

12. SIS Selection Process (Cont’d)
Based on how well the vendors’ met the requirements, each solution was scored and totaled.
Vendors with the 3 highest score were short listed to demonstrate their solution.
Mayet
Maplewood
Dadavan

13. SIS Selection Process (Cont’d)
Based on vendor demonstrations, each solution will be scored according to functionality, ease of use, and suitability of product.
The vendor/solution with the highest score will be selected.

14. Project Time Lines Vendor Demonstrations Nov 25 - 26, 2009
Select SIS Vendor
Dec 8, 2009
Customize SIS as Required
Jan – May 2010
Update/Customize Training Material
Jan – March 2010
Conduct Training on SIS for all school staff
March – Aug 2010
Configure SIS Security
Feb – March 2010
Configure Report Formats
Install Required Hardware in Schools
Upgrade Internet Bandwidth as Required
Data Conversion/Testing
June – Aug 2010
Go Live Date
Sept 2010

15. School Assessment Dates
Sagkeeng
Nov 30 – Dec 1
Fisher River
Dec 7 - 8
Waywayseecappo
Dec
Opaskwayak
Dec
Wasagamack
Dec
Tataskweyak
Dec 3 - 4
Oxford House
Dec 7 - 9

16. Advisory Committee Purpose: Assist with SIS vendor selection
Assist with creating policies and procedures regarding data management/storage/access for SIS
Develop governance policies
Selection of 5 committee members

17. Project Team Paul Scott – Project Manager
Jason Bailey – System Administrator
Adam Dyck – School Trainer
Jonathan McKenzie – Technician
Conrad Beck – Service Desk
Howard Burston – Project Sponsor