1. Data Management Student Information System
Project Overview

2. Outline Introduction Data Management Objectives Project Goals
SIS Selection Process
Project Time Line
Advisory Committee
Project Team

3. Introduction
The First Nation Student Success Program (FNSSP) supports the development of school success planning, student learning assessments and performance measurement in individual First Nation schools.
The FNSSP is an initiative that supports First Nation schools on reserve in their ongoing efforts to respond to their students’ needs and improve student and school results.

4. Database Management
The Database Management component will enhance and support the collection and analysis of data on student and school performance which is critical to a school’s ability to advance and track student achievement. It allows schools to set targets and monitor results and report to parents and communities on how students are doing. Data includes the day-to-day record keeping of students, grades, results of standardized testing and other academic assessments, including attendance.

5. Objectives Streamline the school administrative tasks:
Easy to access student information
Attendance
Grades
Academic history
Demographics
Discipline
Contact information
Health information
Standard testing information

6. Objectives (Cont’d)
Streamline the management and aggregate data reporting tasks:
Nominal Roll
Special Education
Monthly attendance rates
Graduation rates
Drop-out rates
Literacy test results
Numeracy test results

7. Objectives (Cont’d)
Have rule-specific access to data management modules.
Have a Freedom of Information and Protection of Privacy Act (FIPPA) and OCAP compliant structure.
Reduced requests from the Education Director’s office for student information.
Maintain student confidentiality while providing access to staff members.

8. Objectives (Cont’d)
Configure system to schools’ unique specifications:
Teachers
Scoped to Life-Long learning
School information
Courses
Students
Report cards
Federal and provincial reporting
Additional modules as required for facilities, busing, scheduling, etc.

9. Project Goals
The goals of the project to implement a Student Information System (SIS) are:
Implement a single SIS across all First Nations schools in Manitoba.
Implement a centralized repository for data management and reporting purposes.
Provide school-based and aggregate reporting to education authorities, schools, students, parents, the province of Manitoba, and Indian and Northern Affairs Canada (INAC).
Facilitate school improvement through data-driven decision making.
Implement a SIS that reflects the Provincial standard for learning outcomes.
Streamline school administrative tasks.
Reduce requests from the Education Director’s office for student information.
Maintain student confidentiality
Configure SIS for schools’ unique specifications.

10. SIS Selection Process Project documented 317 requirements for SIS
including:
Assessment
Attendance
Demographics
Discipline
Health
Scheduling
Special Education
Gradebook/Transcripts
Reporting

11. SIS Selection Process (Cont’d)
RFP was sent to 6 potential vendors:
Maplewood
Mayet (partnered with Protegra)
Dadavan
Trevlac
HARTS
Orion Software (partnered with Pearson)

12. SIS Selection Process (Cont’d)
Based on how well the vendors’ met the requirements, each solution was scored and totaled.
Vendors with the 3 highest score were short listed to demonstrate their solution.
Mayet
Maplewood
Dadavan

13. SIS Selection Process (Cont’d)
Based on vendor demonstrations, each solution will be scored according to functionality, ease of use, and suitability of product.
The vendor/solution with the highest score will be selected.

14. Addressing School Assessments
Technical Assessment
Hardware, network, and connectivity
Provide best practices and recommended upgrades/enhancements
Work with school to determine equipment needs/upgrades

15. Training Staff Skill Assessment
Assess school staff computer skills and create customized training
Provide training on Maplewood, MS Office, and general computer skills to school staff and teachers on ongoing basis.
Provide training materials and Maplewood reference material in mulitple formats: hard copy, online, and Captivate demos.

16. Support Information Worker Service Desk
Data Management will provide funding for an Information Worker for each community.
The Information Worker is under the supervision of the Director of Education.
The Information Worker is responsible for local administrative and system support of the implementation of the Student Information System (not technical support).
Service Desk
The MFNERC has a Service Desk for Data Management that is available to answer any technical or software questions regarding Maplewood.

17. Milestones Achieved Year 1 Year 2 Vendor Demonstrations
Nov 25-26, 2009 NA
Select SIS Vendor
Dec 8, 2009
Customize SIS as Required
Complete
In Progress
School Training and Technology Assessments
Conduct Training on SIS for all school staff
Pending
Configure SIS Security
Configure Report Formats
Install Required Hardware in Schools
Upgrade Internet Bandwidth as Required
Data Conversion/Testing
Go Live Date
Sept 2010
Sept 2011

18. Year 1 Schools Communtiy School Bunibonibee Cree Nation
1972 Memorial School
Oxford House Elementary School
Fisher River Cree Nation
Charles Sinclair School
Opaskwayak Cree Nation
Joe A. Ross School
Sagkeeng First Nation
Sagkeeng Anicinabe Community School
Sagkeeng Anicinabe High School
Sagkeeng Consolidated School
Tataskweyak Cree Nations
Chief Sam Cook Mahmuwee Education Centre
Wasagamack First Nations
George Knott School
Waywayseecappo First Nations
Waywayseecappo Community School

19. Year 2 Schools Community School Cross Lake First Nation
Mikisew Middle School
Otter Nelson River School
Fox Lake First Nation
Fox Lake Native Spiritual School
Sapotaweyak Cree Nation
Neil Dennis Kematch Memorial School
Brokenhead Ojibway First Nation
Sargent Tommy Price
Opaskwayak Cree Nation
Oscar Lathlin Memorial School
Keeseekoowenin First Nation
Keeseekoowenin School
O-Chi-Chak-Ko-Sipi First Nation
Donald Ahmo School
Sandy Bay Ojibway First Nation
Isaac Beaulieu Memorial School
God's Lake Narrows First Nation
God’s Lake Narrows First Nations School

20. Advisory Committee Purpose: Assist with SIS vendor selection
Assist with creating policies and procedures regarding data management/storage/access for SIS
Develop governance policies

21. Project Team Howard Burston – Project Sponsor
Paul Scott – Project Manager
Jason Bailey – System Administrator
Gary Page – Senior Trainer/Technical Writer
Chris Guimond – School Trainer
Adam Dyck – School Trainer
Jonathan McKenzie – Technician
Harvey Wastasecoot – Technician
Michael Laferriere – Technician
Theo Baschak - Technician
Conrad Beck – Service Desk
Giselle Morriseau – Administrative Assistant