1. Fiscal Officer Meeting Thursday, May 29,2008

2. Your thoughts on a summer meeting System folks –Controller’s Office –Budget –E-procurement Hold in MSC? Invite your boss? Full day? Half day?

3. PeopleSoft 9.0 Upgrade Actual upgrade from 8.8 to 9.0 tentatively scheduled during Thanksgiving break May request assistance with testing prior to upgrade To determine training needs Delete old queries no longer used

4. Unrelated Business Income Income generated from UM activities conducted on a regular basis that are not related to exempt mission John Creamer (ext. 5088) assisting Survey to be sent to divisions Complete by July 11, 2008

5. Certification Required of ALL fiscal officers on list Dennis Miller recently sent email Hope to reduce formal certification to once a year Complete current certification by June 30 Accounting will mail some reports monthly for required monthly review Direct questions to E Cornford or R Vogan

6. TRIP Contract with Infor terminated due to several unresolved issues Implementation team recently visited FSU to view PeopleSoft Travel and Expense module

7. Year-end Closing Schedule –Review for key dates June 20 – Last day to enter and approve FY08 Requisitions June 24 – Last day to receive on FY08 PO (less than $1,000 paid without receiving) June 27 – Last day to enter FY08 non-PO vouchers and FY08 AR/BI invoices July 16 – Last date to enter FY08 web JE (between 7/1 and 7/16, change date to 6/30/08)

8. Year-end FY08 (Old Year) Expense Accruals –1 st accrual at DeptID level on July 10 for vouchers entered between July 1 and July 9 –2 nd accrual at Fund level on August 13 for vouchers entered between July 10 and Aug 8 –Above two accruals rely on entering invoice dates before July 1, as appropriate –3 rd accrual in August for higher $ vouchers entered in FY09 with FY09 invoice dates

9. Year-end Prepaid Expenses –FY09 (New Year) expenses paid in FY08 (e.g., conference registration fees) –If expense can wait, enter voucher in FY09. Otherwise, Accounting will prepare JE to transfer expense to FY09 if > $5,000 or at department’s request.

10. Budget Update Change in staff benefit flat rate Non-mandatory transfers Quarterly Variance Report