1. Copyright © 2016 McGraw-Hill Education. All rights reserved. No reproduction or distribution without the prior written consent of McGraw-Hill Education. Donna Kay C OMPUTER A CCOUNTING WITH Q UICK B OOKS 2015 C HAPTER 1

2. 1-2 W HY C HOOSE Q UICK B OOKS ? Millions of users 95% of small business accounting software sales

3. 1-3 T RANSACTIONS Two ways to enter transactions in QuickBooks: 1. Onscreen journal

4. 1-4 T RANSACTIONS Two ways to enter transactions in QuickBooks: 2. Onscreen forms

5. 1-5 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS Step 1: Create a new company data file. Step 2: Create a chart of accounts. Step 3: Create lists:  Customer list  Vendor list  Item list  Employee list  Other

6. 1-6 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS Step 4: Enter transactions using an onscreen journal or onscreen form.

7. 1-7 C REATE A N A CCOUNTING S YSTEM U SING Q UICK B OOKS Step 5: Prepare reports.  Balance sheet  Income statement  Statement of cash flows Input DataOutput ReportsQuickBooks

8. 1-8 Q UICK B OOKS N AVIGATION My Shortcuts Icon bar

9. 1-9 Q UICK B OOKS N AVIGATION Menu bar

10. 1-10 Q UICK B OOKS N AVIGATION Home page

11. 1-11 H OME P AGE C USTOMERS

12. 1-12 H OME P AGE V ENDORS

13. 1-13 H OME P AGE E MPLOYEES

14. 1-14 H OME P AGE B ANKING

15. 1-15 H OME P AGE C OMPANY

16. 1-16 A PP C ENTER

17. 1-17 G O D IGITAL H OMEWORK Excel templates available at www.My- QuickBooks.com:www.My- QuickBooks.com REPORTS Excel templates  QB reports exported to Excel  Example: Trial Balance  See Instructions on the first worksheet.

18. 1-18 G O D IGITAL Q UICK B OOKS REPORTS 1. Select Reports 2. Select Report Category 3. Select Report View 4. Select Report 5. Select Date 6. Select Run

19. 1-19 G O D IGITAL Q UICK B OOKS REPORTS 7. Prepare the Reports Excel template  Go to www.My-QuickBooks.com. Select the QB2015 linkwww.My-QuickBooks.com  Download the Go Digital REPORTS Excel templates  Open the Excel workbooks  Select File > Save As  Enter file name: YourLastName FirstName CH# REPORTS  Close the Excel workbook

20. 1-20 G O D IGITAL Q UICK B OOKS REPORTS 8. Select Excel 9. Select Create New Worksheet

21. 1-21 G O D IGITAL Q UICK B OOKS REPORTS 10. Select Replace an existing worksheet 11. Select Browse 12. Select Sheet 13. Select Advanced

22. 1-22 G O D IGITAL Q UICK B OOKS REPORTS 14. Uncheck Space between columns 15. Uncheck Include QuickBooks Export Guide worksheet with helpful advice 16. Select Show report header On printed report and screen 17. Select OK

23. 1-23 G O D IGITAL Q UICK B OOKS REPORTS 18. Select Export

24. 1-24 G O D IGITAL Q UICK B OOKS REPORTS 19. Select Do not display this message in the future 20. Select Yes

25. 1-25 G O D IGITAL E XCEL REPORTS 1. Select REPORTS sheet tab 2. Insert x by reports completed 3. Save the Excel workbook using filename: YourLastName FirstName CH# REPORTS.xls

26. 1-26 Q UICK B OOKS H ELP & L IVE C OMMUNITY

27. 1-27 Q UICK B OOKS I SSUE R ESOLUTION See Appendix C: QuickBooks Issue Resolution

28. 1-28 Q UICK B OOKS F ILES.QBW = QuickBooks Working File.QBB = QuickBooks Backup File.QBM = QuickBooks Mobile (Portable) File

29. 1-29 Q UICK B OOKS B ACKUPS 1. Select File 2. Select Back Up Company 3. Select Create Local Backup

30. 1-30 Q UICK B OOKS B ACKUPS 4. Select Local backup 5. Select Next

31. 1-31 Q UICK B OOKS B ACKUPS 6. Select Browse 7. Select Desktop 8. Select OK > OK 9. Select Use this location if a QuickBooks warning window appears.

32. 1-32 Q UICK B OOKS B ACKUPS 10. Select Save it now 11. Select Next

33. 1-33 Q UICK B OOKS B ACKUPS 12. Save in field shows: Desktop 13. Update filename to: YourName Chapter # (Backup) 14. Save as type: QBW Backup (*.QBB) 15. Click Save

34. 1-34 Q UICK B OOKS B ACKUPS 16. Click OK

35. 1-35 Q UICK B OOKS B ACKUP & R ESTORE See Chapter 1 or Appendix B for step-by-step instructions on how to back up and restore your QuickBooks files.

36. 1-36 T WO W AYS TO D O Y OUR Q UICK B OOKS A SSIGNMENTS 1.Workflow  If you are using the same computer  And you have no errors  Keep using the same.QBW file. 2.Restart & Restore  If you are changing computers  Or if you have an error  Use the text.QBB data files to restore.

37. 1-37 WORKFLOW

38. 1-38 RESTART & RESTORE

39. 1-39 To Learn More … See Chapter 1 Visit the Online Learning Center www.mhhe.com/kay2015 Visit www.My-QuickBooks.com www.mhhe.com/kay2015 www.My-QuickBooks.com