1. C OMPUTER A CCOUNTING WITH Q UICK B OOKS 2012 C HAPTER 2 Donna Kay

2. C HAPTER 2 O VERVIEW Customize:  QuickBooks Software Editions  QuickBooks Preferences  QuickBooks Chart of Accounts  QuickBooks Security COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

3. C USTOMIZE Q UICK B OOKS E DITIONS QuickBooks Software Editions:  QuickBooks Pro  QuickBooks Premier  QuickBooks Accountant  QuickBooks Enterprise Solutions COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

4. C USTOMIZE Q UICK B OOKS P REFERENCES Edit menu > Preferences COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

5. C USTOMIZE R EMINDERS, D ESKTOP V IEW & M ORE … COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

6. C USTOMIZE C HART OF A CCOUNTS Chart of Accounts:  Lists accounts and account numbers  Automatically created by QuickBooks COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

7. A CCOUNT C ATEGORIES COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

8. A CCOUNT C ATEGORIES COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 Non-posting Accounts:  Purchase Orders  Estimates

9. Q UICK B OOKS L ISTS Lists provide supporting detail:  Customer List  Vendor List  Employee List  Item List  Payroll Item List  Class List COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

10. C USTOMIZE C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012  Add accounts  Update accounts

11. C USTOMIZE C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012  Edit accounts  Delete accounts  Print account listing

12. G O P APERLESS C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012  Select Account > Re-sort List  Select Reports > Account Listing

13. G O P APERLESS C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012  Select Excel > Create New Worksheet

14. G O P APERLESS C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012  Select in existing workbook  Browse for YourFirstName LastName CH2 REPORTS Excel file  Select Advanced  Uncheck QuickBooks Export Guide worksheet with helpful advice.  Select Export.

15. G O P APERLESS C HART OF A CCOUNTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 Copy the contents of the new sheet into the prelabeled sheet for the assignment:  Select all in the new worksheet (SheetNo.).  Right-click on the sheet and select Copy.  Select the prelabeled sheet tab in your template (CH2.6 COA).  Right-click and select Paste.  Right-click on the new worksheet tab (SheetNo.). Select Delete.

16. Q UICK B OOKS S ECURITY QuickBooks without security precautions... …is like leaving your front door unlocked and standing open! COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

17. Q UICK B OOKS S ECURITY Without restricted access, an intruder has open access to your entire accounting system! COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

18. Q UICK B OOKS S ECURITY To prevent unauthorized access to your QuickBooks accounting system, use:  User IDs  Passwords  Restricted access COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

19. U SER ID AND P ASSWORD COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

20. R ESTRICTED A CCESS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

21. Q UICK B OOKS S ECURITY Beware the Coffee break bandit.... …when QuickBooks is left open on unattended computers. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

22. C USTOMIZE Q UICK B OOKS C ALENDAR COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

23. T O L EARN M ORE … Turn to Chapter 2 Visit the Online Learning Center www.mhhe.com/kay2012 Visit www.myquickbooks.me COMPUTER ACCOUNTING WITH QUICKBOOKS 2012