1. Reviewing a Valid Claim
2012 CACFP Summer Training
Reviewing a Valid Claim
Now let’s review the components of a valid claim.

2. From the Eye of the Reviewer…
2011 CACFP Summer Training
7/19/2011
From the Eye of the Reviewer…
And, you are the reviewer….
From the eye of the reviewer…and you are going to be the reviewer…

3. The Reimbursement Claim
2011 CACFP Summer Training
The Reimbursement Claim
7/19/2011
DPI requests that your agency’s claim be submitted no later than the 15th of the month following the claim month.
DPI requires Child Care Centers & Outside of School Hours Care Sites to submit their claims on-line; At-Risk After School Hours Care Sites & Emergency Shelters must submit via paper (PI-1489-B).
The reimbursement claim:
DPI requests that your agency’s claim be submitted no later than the 15th of the month following the claim month.
DPI requires Child Care Centers & Outside of School Hours Care Sites to submit their claims on-line;
At-Risk After School Hours Care Sites & Emergency Shelters must submit via paper (PI-1489-B)
At the bottom of the slide you will see the website for the CACFP Guidance Memorandums. You will also see reference to a certain GM at the bottom left of the slide. You will see these throughout the presentation.
GM 3C

4. CACFP Reimbursement Claim
2011 CACFP Summer Training
7/19/2011
CACFP Reimbursement Claim
Here is a copy of the paper reimbursement claim that you should use (and keep on file) as your worksheet before submitting your monthly claim online.
You can download a copy on the DPI website listed below under GM #3.
GM 3C

5. 2012 CACFP Summer Training
“At-Risk” After School Hours Care Sites & Emergency Shelters Reimbursement Claim
7/19/2011
Mail, fax or original reimbursement claim form – Refer to GM #3C
This is what the Claim Form for “At Risk” After School Hours Care Sites & Emergency Shelters looks like.
“At Risk” After School Hours Care Sites & Emergency Shelters are not currently set up to be submitted electronically, so you will need to submit paper claims. The original reimbursement claim must be mailed to the address in the upper right corner of the form, or faxed or ed. Make sure to keep a copy for your files. Refer to GM #3C.

6. CACFP Reimbursement Claim
2011 CACFP Summer Training
REVISED 7/19/12
CACFP Reimbursement Claim
February
2012
Peaceful Playhouse DCC
150 Peaceful Road, Pleasantville, WI 57877 12 4 16 32 1 21
We will walk through the 3 different sections of the claim, reviewing the documents that are needed to verify the claim.
First “click”– the basic information should be completed; agreement#, month, year, agency name, etc. Second “click” – ENROLLMENT DATA
Lastly “click” – PARTICPATION DATA
393
360
370
1123
GM 3C

7. Enrollment Data Household Size-Income Statements (HSIS)
2011 CACFP Summer Training
REVISED 7/20/12
Enrollment Data
February
2012
Peaceful Playhouse DCC
150 Peaceful Road, Pleasantville, WI 57877
I. CHILD AND ADULT CARE FOOD PROGRAM ENROLLMENT DATA 12 4 16 32
Household Size-Income Statements (HSIS)
Household Size-Income Record (HSIR)
CACFP Enrollment Policy
Sign in/out sheets or Attendance Records
To validate the Non-Needy, Reduced and Free Categories of the Enrollment Data section the reviewer would look at the Household Size-Income Record (HSIR), the agency’s CACFP Enrollment Policy, the Household Size-Income Statements (HSIS’s), and the sign in/out sheets or attendance records that are on file for the month the claim was completed for.
Let’s briefly look at each of these…
GM 1C & 9C

8. Household Size-Income Statements (HSIS)
2011 CACFP Summer Training
7/19/2011
Household Size-Income Statements (HSIS)
Determination of Free, Reduced, Non-needy status of enrolled children
Refer to Guidance Memorandum #1C or The Step- by-Step Guide on the DPI Training Page at under
“Other Nutrition Trainings and Handouts” section
HSIS’s are used to determine the free, reduced and non-needy status for the children enrolled at your site(s).
GM 1C

9. HSIS Parent Letter 7/19/2011 GM 1C 2011 CACFP Summer Training
This is a copy of the HSIS agencies must distribute to the parents/guardians of children as part of the enrollment packet. Remember the Parent Letter also needs to be distributed with the HSIS.
GM 1C

10. The Household Size-Income Record (HSIR)
2011 CACFP Summer Training
7/19/2011
The Household Size-Income Record (HSIR)
The DPI provided HSIR must be used unless otherwise approved by your agency’s consultant; it can be downloaded in Excel or Word.
under Guidance Memorandum 1C
The DPI provides a HSIR that agencies must use unless otherwise approved by the DPI consultant.
You can download an Excel or Word version on the DPI website under Guidance Memorandum #1C
GM 1C

11. 2011 CACFP Summer Training
7/19/2011
HSIR Reminders
Children on the HSIR should be listed in alphabetical order, last name first.
Every enrolled child must be listed on the HSIR according to your center’s enrollment policy even if they do not eat a meal. This includes school- age children attending before and after-school programs and infants.
Be sure to use the children’s full names, not initials or nicknames.
Names on the HSIR must match the names on the enrollment forms, attendance records and Household Size-Income Statements.

12. HSIR REVISED 7/20/12 GM 1C 2012 CACFP Summer Training
Here is a copy of a HSIR:
-must use for an entire fiscal year (October 1st – September 30th). Do not create a new copy each month.
-recommend entering N, R, F instead of “x”
-when a child is no longer considered enrolled in the center he/she should not be marked in any need category for the first month after the child has terminated from the center. (can draw a line through, enter start/end dates, highlight, etc)
-never erase a name from the HSIR
-must be kept confidential
-The Excel version columns will be totaled for you at the bottom and you can sort by last name.
GM 1C

13. HSIR – not required for:
2011 CACFP Summer Training
7/19/2011
HSIR – not required for:
“At-Risk” After School Hours Sites
Documentation of individual children’s attendance on a daily basis must be maintained
Emergency Shelters
A list of eligible children that includes each child’s name, date of birth & period of residency
Head Start Agencies - that operate a site(s) which solely enrolls state and/or federal HS children, do not need to maintain a HSIR
-At Risk After School Hour Sites should must maintain documentation of individual children’s attendance on a daily basis
-ES must maintain a list of eligible children that includes each child’s name, date of birth & period of residency
-HS agencies must maintain documentation of individual children’s attendance on a daily basis
GM 1C

14. CACFP Enrollment Policy
2011 CACFP Summer Training
CACFP Enrollment Policy
7/19/2011
When completing the HSIR, remember to follow your CACFP Enrollment Policy, which may be different than your Center’s Enrollment Policy.
Agencies indicate what their enrollment policy is in their CACFP contract each year.
Establishes which children will be reported within your agency’s totals of Free, Reduced, and Non-needy for each month’s claim.
The most common CACFP Enrollment Policy is:
A child is considered enrolled for a given month if he or she has a completed and approved current enrollment form on file and is in attendance at least one time with in the given month.
When completing the HSIR, remember to follow your CACFP Enrollment policy, which may be different than your Centers Enrollment Policy.
You must indicate what your enrollment policy is in your agency’s CACFP contract each year.
Establishes which children will be reported within your agency’s totals of Free, Reduced, and Non-needy for each month’s claim.
The most common CACFP Enrollment Policy is: A child is considered enrolled for a given month if he or she has a completed and approved current enrollment form on file and is in attendance at least one time with in the given month.
GM 6C

15. CACFP Enrollment Policy On-line Contract Site Application Page
2011 CACFP Summer Training
CACFP Enrollment Policy On-line Contract Site Application Page
7/19/2011
You can find the CACFP Enrollment Policy your agency selected on the Site Application page of your on-line CACFP Contract.

16. Sign in/out Sheets or Attendance Records
2012 CACFP Summer Training
Sign in/out Sheets or Attendance Records
REVISED 7/20/12
Per Department of Children and Families (DCF) licensing requirements – agencies must have attendance records on file for all children
All eligible children must be counted as enrolled if:
They have attended at least one time within the given calendar month regardless of their attendance status (full-time, part-time, permanent, temporary, regular, or sporadic).
They have eaten a meal or not.
GM 6C

17. Participation Data Menu for the month that is being validated
2012 CACFP Summer Training
REVISED 7/20/12
Participation Data
II. PARTICIPATION DATA 1 21
393
360
370
1,1,23
To validate the Participation Data section of the claim, the reviewer would look at the:
-Menu for the month being validated
-Production Records
-Daily Participation Record & Monthly Meal Count Summary OR Greater than Three Meals Record
-Infant Meal Records
-The reviewer would also look over how the agency calculated the reported Average Daily Attendance using the center’s attendance records
Menu for the month that is being validated
Production Records
Daily Participation Record & Monthly Meal Count Summary OR Greater than Three Meals Record
Infant Meal Records (if applicable)
Average Daily Attendance Calculations (attendance records)

18. Menus
Daily, dated menus are required to be posted and kept on file for each month
Substitutions must be recorded on the menus that are kept on file
Written, dated menus must be maintained for all meals served to children ages 1 through 12 and older participants served in emergency shelters and at-risk afterschool care centers. Menus are required to be posted and kept on file for each month. Any substitutions made must be recorded on the menus that are kept on file.
In order to be claimed for reimbursement, meals and snacks must be offered to and consumed by the children while in the agency’s care, either on-site or during outings. Meals and snacks given to the children to eat when they are not under the supervision of the center cannot be claimed for reimbursement.
GM 12C

19. 2011 CACFP Summer Training
7/19/2011
Production Record
A planning tool to assure that enough food will be prepared to meet the minimum serving size requirements;
To determine what and how much food to order and purchase;
To serve as a reference for staff who may substitute in the kitchen for meal preparation;
To account for quantities prepared that demonstrate compliance with the CACFP meal pattern requirements
The production record is
-a planning tool to assure that enough food will be prepared to meet the minimum serving size requirements;
-to determine what and how much food to order and purchase;
-to serve as a reference for staff who may substitute in the kitchen for meal preparation;
-to account for quantities prepared that demonstrate compliance with the CACFP meal pattern requirements
There must be PR’s on file for each approved meal service.
GM 9C and 12C

20. Meal Count Record Forms
2011 CACFP Summer Training
7/19/2011
Meal Count Record Forms
Depending on your center, you may be serving and claiming three or less meals/snacks and are using the Daily Participation and Meal Count Summary Sheet or you center is serving more than 3 meals/snacks and is using the Greater Than 3 Meals Record.
If using the Greater Than 3 Meals records – remember your center must have a process in place to ensure that no child is claimed for more than two meals & one snack, or two snacks and one meal per day.
Greater than 3 Meals Record Form
Daily Participation Record & Monthly Meal Count Summary Form
GM 9C

21. Record Meal Counts at the Time of Service
2011 CACFP Summer Training
7/19/2011
Record Meal Counts at the Time of Service
Your agency is reimbursed for the number of meals and snacks it serves to CACFP enrolled children each day. This is called the Meal Count.
Meal counts are recorded daily at the time of each meal or snack service, or immediately after. This is called the Time of Service Meal Count.
Remember meal counts must be taken at the Time of Service (same as Point of Service):
-your agency is reimbursed for the number of meals & snacks it serves to CACFP enrolled children each day. This is called the Meal Count.
-Meal counts are recorded daily at the time of each meal or snack service, or immediately after. This is called the Time of Service Meal Count.
GM 9C

22. Infant Meal Records (if applicable)
Individual infant meal records, listing food items provided by both the center and the parents, must be maintained to document which meals can be claimed for reimbursement.
These are the Time of Service meal counts for infants.
Refer to Guidance Memorandums #9C and #12C or the three Infant Webcasts on the DPI Training Page at under “CACFP Training Webcasts” section
In order to claim meals for infants under 1 year of age, infant meal records must be completed for every enrolled infant. Individual infant meal records, listing food items provided by both the center and the parents, must be maintained to document which meals can be claimed for reimbursement.
-These are considered the Point of Service (POS) meal counts for infants.
See GM 9C for Infant Meal Record forms and GM 12C for the Infant Meal Pattern. You can also refer to the 3 Infant Webcasts on the DPI Training page titled:
-Claiming CACFP Infant Meals for Reimbursement
-Creditable and Non-Creditable CACFP Foods for Infants
-CACFP Infant Meal Pattern Requirements
GM 9C & 12C

23. Average Daily Attendance (ADA)
Use the daily sign in/out or attendance records, NOT meal count sheets
Add the total attendance for each day the site was open and serving meals, to get a monthly total
Divide the monthly total by the number of days of operation that month to determine ADA
Round all fractions up to the next whole number for ADA
You can use the Daily Participation Record and Meal Count Summary Sheet to record your daily attendance.
We will review this later in the presentation.
GM 3C

24. Menus 7/19/2011 2011 CACFP Summer Training
Now let’s look at the menus for Breakfast, AM Snack and Lunch. Find any errors before you click to the next slides…

25. CACFP MEAL PATTERN 2012 CACFP Summer Training
Can refer to Guidance Memorandum #12C: Meal Pattern Requirements--Infants (Birth through 11 Months) and Children (Ages and older participants in certain programs) (Rev. 3/12).

26. Breakfast Menu Errors 7/19/2011 2011 CACFP Summer Training
Here are the errors on the breakfast menus:
1st – on the 3rd - jam is not creditable, need a f/v
CLICK
2nd – on the 14th - missing milk and g/b – can discuss that need to indicate specific kind of milk on either menu or production records. 1%/skim (1-12 year olds) whole (1-2 year olds)

27. AM Snack Menu Errors 7/19/2011 2011 CACFP Summer Training
Here are the errors on the snack menus:
1st – on the 13th - snack is missing a 2nd f/v, since carrot/celery sticks and grape juice are both the same component.
CLICK
2nd – on the 22nd - missing a 2nd reimbursable component. Jell-0 is not creditable

28. Lunch Menu Errors REVISED 7/20/2012 2012 CACFP Summer Training
Here are the errors on the lunch menus:
1st – on the 8th - the lunch is missing milk and the Macaroni & Cheese was the powdered cheese…not homemade, so would need another m/ma. Can discuss having centers write in “HM” when items are homemade, similar to the lunch on the 24th (HM vegetable/beef soup)
CLICK –
2nd – the lunch on the 17th is missing a g/b because the tater tots in the casserole are a vegetable, not a g/b.
Can also discuss on the 13th - when you serve PB, may need to serve another m/ma, since you would need up to 4 tbsp per sandwich for 6-12 year olds.
You will notice the 7th & 10th the comment “Need CN Label” - The next couple of slides will review CN Labels.

29. Child Nutrition (CN) Label
2011 CACFP Summer Training
7/19/2011
Child Nutrition (CN) Label
The CN label states a product’s contribution toward the CACFP meal pattern requirements.
When products are combinations of ingredients such as chicken nuggets, fish sticks, or pizza purchased, there is no way to disassemble the product and weigh and measure the ingredients.
If you do not have this documentation for the food item, it is not creditable to the meal pattern and cannot be served as part a reimbursable meal.
CN Labeling is limited to entrée items
Main dish products that contribute a minimum 0.5 oz meat/meat alternate toward meal pattern (ex. beef patties, cheese or meat pizza, egg rolls, breaded fish).

30. What meal components do these store-bought foods contribute towards?
2011 CACFP Summer Training
What meal components do these store-bought foods contribute towards?
7/19/2011
Here are some pictures of purchased foods that may be served at child care centers. What meal components do these foods contribute to? Can name off each item and review with participants:
-Cheese/tomato/black olive pizza (m/ma, g/b, f/v)
-Cheese Ravioli (m/ma, g/b), and perhaps F/V is served with enough sauce (minimum 1/8 cup)
-Corn Dogs (m/ma, g/b)
-Fish Sticks (m/ma, g/b)
-Chicken Nuggets (m/ma, g/b)
-Meatballs (m/ma, g/b)
Which of the foods shown do you think would need a CN label? All of these require CN Labels.

31. Commercially-Prepared Combination Items:
2011 CACFP Summer Training
7/19/2011
Commercially-Prepared Combination Items:
That cannot be found in the Food Buying Guide require a CN label because they do not have a standard of identity:
Breaded chicken nuggets, patties, tenders, popcorn chicken
Breaded fish sticks, patties, shapes, nuggets
Corn dogs & mini corn dogs
Pizza
Canned and frozen ravioli
Any canned or frozen soup for the m/ma component, chili or chili mac
Precooked lasagna, quesadillas, burritos, pot pies, etc
Precooked Salisbury steak, meatballs, beef/pork crumbles, hamburger (which tend to have extenders and fillers such as soy protein added)
Here is a list of commercially-prepared combination items not found in the food buying guide because they do not have a standard of identity….therefore, they require a CN Label
GM 12C

32. Are these two labels Child Nutrition labels?
2011 CACFP Summer Training
Are these two labels Child Nutrition labels?
7/19/2011
Ask for a show of hands for the Breaded Chix Breast Chunks
Then ask for a show of hands for the State Fair Corn Dogs.
Explain that a lot of times we find centers keep the Nutrition Facts labels instead of the CN labels.
They are not the same:
The breaded chicken has the box with the CN letters around it and states the product’s contribution toward the CACFP meal pattern requirements.
- The Nutrition Facts label for the Corn Dogs reviews the calories, fat, carbohydrate, protein, etc per serving, but does not tell you how many corn dogs you would have to serve in order to meet the CACFP meal pattern requirements for m/ma or g/b. For example, the serving size listed is 1 piece, or one corn dog, but that serving size is not giving you the required serving size for 1-2, 3-5 or 6-12 year olds. 1 piece is reference for nutrition information, such as calories, protein, fat, CHO, etc for 1 corn dog. It does not relate to the CACFP Meal Pattern requirements for m/ma or g/b.
LABEL #2
LABEL #1

33. CN label for Breaded Chicken
2011 CACFP Summer Training
7/19/2011
CN label for Breaded Chicken
Here is the CN label for the Breaded Chicken Breast Chunks. You will see it states that 5 of the chix nuggets will provide 2 ounces of m/ma and 1 serving of grain/bread towards the CACFP Meal Pattern. The Nutrition Facts label does not give you this information.
But you will refer to the Nutrition Facts label to determine how many total servings you have per bag/box of nuggets. This will help when you are completing the Production Records.

34. CN label for Corn Dogs 7/19/2011 2011 CACFP Summer Training
Here is the CN label for the Corn Dogs. You will see it states that each 4 oz corn dog will provide 2 ounces of m/ma and 2 servings of grain/bread towards the CACFP Meal Pattern.
Using the Nutrition Facts label you will determine how many total servings you have per bag/box of corn dogs. This will help when you are completing the Production Records.

35. 2011 CACFP Summer Training
Production Records
7/19/2011
Will be reviewed to assure that enough food is being prepared so that meals are meeting the minimum meal pattern requirements.
Comparing menus to foods on production record
Number and ages of children served
Include adults if eating meals
Amounts Required/Prepared
CN labels on file/being referred to
Type of milk specified
Production records are reviewed to assure that enough food is being prepared so that meals are meeting the minimum meal pattern requirements. How do you otherwise know that you are preparing enough food for the number and ages of children you serve if it is not being calculated somewhere?
The reviewer will compare the food items listed on your menus to the food items listed on the production record, the number and ages of children that meals were prepared for, the amounts required/prepared for. Are any of the items commercially-prepared combination items that require CN labels? Are the CN labels available? Are they being used properly?
Is the specific milk type(s) that are being served being specified on Production Records (can also be on Menus). Can review milk requirements…
GM 9C

36. Infant Meal Pattern GM 12C 2012 CACFP Summer Training
Can refer to Guidance Memorandum #12C: Meal Pattern Requirements--Infants (Birth through 11 Months) and Children (Ages and older participants in certain programs) (Rev. 3/12).
GM 12C

37. 5 Circle and/or record specific food items served and amounts offered.
Here is the infant meal record for Norah Neil, she is a 4 month old infant.
You will see that the parent is providing the IFIF. This is documented by a star “*”
(CLICK) Remember each component that is supplied by the parent must be noted somehow – in this case, the items are starred. Your center may also decide to highlight the items or you may write a general statement at the top of each form stating what component the parent provides. You may write, “Parent provides formula” (or whatever component they provide) and then you do not need to star each item at each meal.
You will also notice at breakfast, there are some days the infant is receiving IFIC, and some days they are not.
(CLICK) This is okay, as long as the center is supplying at least 1 of the 2 components the infant is receiving.
(CLICK) It is the same at lunch as well, it is okay that there are some days infants are receiving IFIF and/or the fruit/veg.
There is one day that the parent provided both the IFIF and IFIC at breakfast (noted by the *star) - (CLICK)
This meal would not be a reimbursable since the parent provided both components. (CLICK) 5
Circle and/or record specific food items served and amounts offered.
* Item provided by parent

38. 7/19/2011 2011 CACFP Summer Training
Here is the infant meal record for John Werner, he is a 9 month old infant.
As you can see there were 2 breakfast meals that did not meet the CACFP meal pattern for month old infants.
On 2/8 – Breakfast not creditable because no fruit/veg was offered
On 2/15 - Breakfast not creditable because IFIC crossed off and Cheerios written in (Cheerios are not a creditable component on infant meal pattern)
The agency caught these errors before compiling the claim, so they have already been deducted.

39. Infant Meal Record Reminders
Meal pattern must be met to claim meal
Record food components offered (not eaten)
The center must note which food(s) are provided by center and/or parent
The meal pattern must be met for each meal in order to claim the meal.
You must record food components that were offered to each infant, not how much was eaten.
Infant records must be maintained to document which meals are reimbursable.
The center must note which food items are provided by the center and/or the parent.

40. Infant Meal Record Reminders
All amounts of offered foods must be recorded, as well as the specific type of fruit, vegetable and meat/meat alternate.
You do not have to serve the entire infant meal at one time. You can combine food components served at different times to make up a meal.
All amounts of offered foods must be recorded, as well as the specific type of fruit, vegetable and meat/meat alternate.
Also, you do not have to serve the entire infant meal at one time. You can combine food components served at different times to make up a meal. For example, if you serve formula to a 9-month old infant at 8:00am and infant cereal and bananas at 10:00, you may combine those 3 components to claim a breakfast.

41. Infant Meal Record Reminders
On the first of each month, start a new infant meal record.
Do not combine months.
File each month of infant meal records with the respective month’s claim.
We also recommend that on the first of each month, you start a new infant meal record.
Do not combine months. This may lead to inaccurate claiming of infant meals each month. So, on the first of each month, start a new infant meal record.
For example if October ends on a Wednesday, you would complete the infant meal record through the end of October on one sheet and then file October’s infant meal records with the rest of the October claim documentation. Start a new form the first day of November (which would be on a Thursday in this case). Remember, you can use each line of the form for days when the infant is in attendance. You do not need to leave blank lines for dates the infant is not in care.
File each month of infant meal records with the respective month’s claim.

42. Infant Meal Record Reminders
Cross off any non-reimbursable meals and only claim reimbursable meals.
Total infant meal counts for the month and add into regular meal counts – preferably on the bottom of Daily Participation Record and Monthly Meal Count Summary.
After reviewing the infant meal records for accuracy, cross off any non-reimbursable meals and only claim reimbursable meals.
Total the infant meal counts for the month and add them to the regular meal counts for 1-12 year olds – preferably on the bottom of the Daily Participation Record and Monthly Meal Count Summary.

43. You will find a copy of this Infant Meal Flow Chart as a PDF document.
It is 2 sided and reviews the Infant Meal Pattern Requirements

44. 2011 CACFP Summer Training
7/19/2011
Meal Counts
1. Carefully tally up your meal counts that were recorded at the time of service for each day. 2. If your agency maintains Daily Participation and Monthly Meal Count Summary forms for each classroom: -Total the columns for each individual form -All original meal count documentation must be retained on file 3. Make sure to have an edit check process in place for assuring accuracy! (Tally and calculate more than one time or have another person tally them a second time).
GM 9C

45. Elements of a Valid Claim
2012 CACFP Summer Training
Elements of a Valid Claim
Claim submittal sheet (printed off when claim was submitted)
Written Claim (claim worksheet)
Menus for the month (originals reflecting any substitutions, changes, updates)
Production Records
Monthly Summary of total meal counts (1-12 year olds total plus infant total)
Meal counts for 1-12 year olds (originals completed at point of service)
Infant Meal Records (review, cross off any incomplete meals, then total)
Here is a review of the elements of a valid claim.

46. Record Keeping Requirements
2011 CACFP Summer Training
Record Keeping Requirements
7/19/2011
Here is a list of CACFP Required Documents and when things need to be completed/updated. Keep handy.
You will find a copy of this “List of Required Documents” as a PDF document.

47. 2011 CACFP Summer Training
7/19/2011
Keep, Keep, Keep….
Retain all CACFP records by Federal Fiscal Year, three years back and the current year.
As of October 1, 2012, you may discard all records prior to October 1, 2009.
The Permanent Agreement must be retained indefinitely. Make sure to pull ahead to retain in current year’s files!
State Agency Guidance Memorandums; you can download the most current guidance memorandums on our website:
Reminders ---

48. Read, Read, Read…. 7/19/2011 http://dpi.wi.gov/fns/centermemos.html
2011 CACFP Summer Training
7/19/2011
Read, Read, Read….
(Child Care Component)
Make sure to always have the most current copies of the GM’s on hand.
Also make sure to keep your Permanent Agreement filed where you can easily access and review if needed. Do not file and store with prior FY’s paperwork.
Permanent Agreement (PI-1486-AP)

49. Crediting Handbook for CACFP
Complimentary document to the Food Buying Guide for Child Nutrition Programs.
Provides information on crediting of foods that are commonly served in CACFP.
Incorporates and updates the crediting information in previous documents What’s in a Meal? and Crediting Foods in the CACFP.
Available at
Available on-line this summer. It will be revised when the new meal pattern is available.
COMING SOON!

50. After the Review 2012 CACFP Summer Training
Now we are going to discuss some things that need to be done after the review.

51. After the Review Corrective Action Plan
Written responses to address finding(s)
Step by step policies and/or procedures that will be implemented to address findings so agency is in compliance
Include edit checks
Who completes each step
When each step will be completed
Date of implementation
Where documentation will be kept
How staff will be trained or informed of new policies / procedures
Additional supporting documentation showing your agency has completed a requirement or is now in compliance (i.e. menus, CN Labels, meal count forms, itemized food receipts, etc.)
After your agency receives a review and an exit review is conducted, what comes next?
If you had any review findings you need to respond with a corrective action plan. A corrective action plan is documentation of corrective actions taken to fully and permanently correct each finding.
Corrective Action Plans may consist of written responses. A well written response will include step by step policy or procedures that are put into place so the agency now completes a CACFP requirement correctly. This may include an edit check system so more than one staff member is responsible for recordkeeping accuracy. The policy and/or procedures should include who completes each step, when each step will be completed, the implementation date of the corrective action, where documentation will be kept and how staff will be trained or informed of new policies/procedures.
Corrective Action may also include additional supporting documentation showing that an agency is now in compliance with a requirement, for example, submitting receipts showing the separation of food and nonfood purchases.

52. Sample Corrective Action Plan (CAP)
Finding: Meals served do not meet CACFP meal pattern requirements
1st submitted CAP: “The old cook left. We now have a new cook and will serve good meals.”
NOT ACCEPTABLE
Here is an example of a poor corrective action plan.
Finding: Meals served do not meet CACFP meal pattern requirements
1st submitted CAP: “The old cook left. We now have a new cook and will serve good meals.”

53. Sample Corrective Action Plan (CAP)
2012 CACFP Summer Training
Sample Corrective Action Plan (CAP)
2nd submitted CAP: We hired a new cook, Angie, on June 1. The director trained her on the CACFP meal pattern, creating menus and completing production records on June 1. Angie was also given GM 9C and 12C and watched the DPI webcast on the CACFP meal pattern for year olds. After Angie creates menus and completes production records, the director reviews for compliance. Angie creates the next month’s menus by the 15th of every month and the director reviews by the 20th. Menus are posted at the entrance and in the kitchen and kept on file as claim support documentation in the CACFP binder which is kept in the director’s office. This CAP was implemented June 1.
Included with the written plan is a copy of June’s menus to demonstrate our agency is now in compliance with the meal pattern

54. After the Review Due Dates
2012 CACFP Summer Training
After the Review
Due Dates
Be mindful of due dates. They are discussed with you and are noted on your corrective action plan sheet left at the time of the review
Before the next review look at findings from the previous review and make sure non-complaint issues have been corrected