1. Certification of Obligations Finance Workshop April 29, 2008

2. 2 What is the Certification of Obligations? An annual review and certification that all outstanding obligated balances are: Valid Supported by documentation Correct Complete

3. April 29, 2008 3 Why Do We Certify Obligations ? Required by NAO 203-34 Assures obligations reported on financial statements are accurate Provides an opportunity to clear obsolete obligations Congress expects agencies to recover money through deobligations

4. April 29, 2008 4 What is the process? Finance Office sends the request to Line Office CFOs mid-July to review obligations as of June 30 LO CFOs send requests to FMCs FMCs review obligations; certify to LO CFOs LO CFOs send certifications to FO by September 1

5. April 29, 2008 5 How to Review Obligations Use Data Warehouse/Discoverer Workbook CAMSADM.Certification-of-Obligations To Review: –POs, Contracts & Grants use “High Level - PO” Worksheet (tab) –Other Obligations use “High Level - Non-PO” Worksheet –Deob Candidates Worksheet For More Details: –Transaction Detail - Reference No. Worksheet –Transaction Detail - Doc Group & No. Worksheet

6. April 29, 2008 6 DW/Discoverer Open Workbook Screen

7. April 29, 2008 7 High Level PO, Non-PO & Deob Candidates Worksheets Parameter Screen

8. April 29, 2008 8 High Level - PO Worksheet Query Results (1)

9. April 29, 2008 9 High Level - PO Worksheet Query Results (2)

10. April 29, 2008 10 High Level - PO Worksheet Data Items Page Items –Bureau Code –Affected Doc Group Column Headings –Affected Document No –Vendor Report Name –Affected Item type –Fund Code Fiscal Year –Fund Code –Program 1 - 4 Code –Org 1 - 7 Code –Project Code –Object 1 - 2 Code –UDO + UDO DWADJ –UEXP + UEXP DWADJ –PEXP + PEXP DWADJ –Total Obligs (with DWADJ) –Max Trans Date

11. April 29, 2008 11 High Level - Non-PO Worksheet Query Results

12. April 29, 2008 12 Deob Candidates Worksheet Query Results

13. April 29, 2008 13 Transaction Detail - Doc Group & No. Worksheet Parameter Screen

14. April 29, 2008 14 Transaction Detail – Doc Group & No. Worksheet Query Results

15. April 29, 2008 15 Transaction Detail – Doc Group & No. Worksheet Query Data Items Page Items –Bureau Code –Affected Doc Group –Project Code Column Headings –Affected Document Number –Affected Document Type –Affected Item Type –Affected Reference No –PO Feeder Sys No –Fiscal Year –Fund Code Fiscal Year –Org1 Code –Org2 Code –Org3 Code –Fund Code –Task Code –Object 1 - 2 Code –Trans Date –Prior Year Record Flag –UDO –UEXP –PEXP –Subsystem Code –Trans Source –UDO DWADJ –UEXP DWADJ –PEXP DWADJ –Org 1 - 7 Code

16. April 29, 2008 16 Transaction Detail - Reference No. Worksheet Parameter Screen

17. April 29, 2008 17 Transaction Detail - Reference No. Worksheet Query Results

18. April 29, 2008 18 Transaction Detail - Reference No. Worksheet Query Data Items Page Item –Bureau Code Column Headings –Affected Doc Group –Affected Document No –Affected Document Type –Affected Item Type –Affected reference No –PO Feeder Sys No –Fiscal year –Fund Code Fiscal Year –Org1 Code –Org2 Code –Org3 Code –Fund Code –Project Code –Task Code Object 1 - 2 Code –Trans Date –PY Record Flag –UDO –UEXP –PEXP –Subsystem Code –Trans Source –UDO DWADJ –UEXP DWADJ –PEXP DWADJ

19. April 29, 2008 19 Deobligation Requests and Corrections Send deobligation requests and corrections to AOD/FFB for documents other than contracts and grants Identify CBS obligation #, reference #, document type, FCFY, ACCS, amount Send deobligation requests to AGO for contracts and grants