1. Producing a Mail Merged Letter Step 1 Create an Access database for Names and Addresses you can use the ‘Customers’ template in Group Work. Enter the necessary records

2. Open Word and produce a standard letter ie a form letter. Now you are ready to MAIL MERGE! Producing a Mail Merged Letter Step 2 Remember to leave space where you want to insert data

3. Producing a Mail Merged Letter Step 3 Go to the Tools Menu Select Mail Merge Click on the Create button and select Form Letters

4. Producing a Mail Merged Letter Step 4 Click on Active Window to use the document you have just created

5. Producing a Mail Merged Letter Step 5 Now click on Get Data and select Open Data Source

6. Producing a Mail Merged Letter Step 6 Find your database – remember to change the File Type to Access Databases Open the Table you wish to use eg Customers

7. Producing a Mail Merged Letter Step 7 You now have an extra Tool bar

8. Producing a Mail Merged Letter Step 8 Position the cursor at the point you want to insert data Click on Insert Merge Field button and click on the required field to insert into the form letter

9. Producing a Mail Merged Letter Step 9 Print a copy of your form letter displaying the fields. Go to Tools Menu – Mail Merge and click on the Query Options button if you want to select specific records or the Merge button if you wish to merge all records into the document. Check that the merge is successful. Print your merged documents in the usual way.