We think you have liked this presentation. If you wish to download it, please recommend it to your friends in any social system. Share buttons are a little bit lower. Thank you!
Presentation is loading. Please wait.
Published byZoe Jarvis
Modified over 3 years ago
Information Systems Technology Ross Malaga B Copyright © 2005 Prentice Hall, Inc. B-1 WORKING WITH DATABASES
Copyright © 2005 Prentice Hall, Inc. B-2 LEARNING GOALS Design a database. Build the database tables using Microsoft Access ®.Microsoft Access Establish relationships between tables. Design and use forms. Perform basic database queries. Use Microsoft Word ® to perform a mail merge with the database.Microsoft Word
Copyright © 2005 Prentice Hall, Inc. B-3 Database Design Prior to building a database, we must consider the overall logical design. overall logical design The design includes: –The database tablestables Each attribute in a table The primary key for the tableprimary key –Relationships between tables Foreign keys in any tablesForeign keys –An Entity-Relationship diagram provides a graphical representation of the logical database design.
Copyright © 2005 Prentice Hall, Inc. B-4 Building a Table Open Microsoft Access ® –Click on the blank Access database button –Give database a name –Create table in design view For each attribute that is to be in the table, you enter: –The attribute/column name –The data type »If the first attribute is to be the primary key (e.g. Person_Number) then choose Auto Number as data type Assign the primary key –Save the table File/Save menu item Save icon on the tool bar looks like floppy disk –Repeat create table steps for other tables
Copyright © 2005 Prentice Hall, Inc. B-5 Establishing Relationships Use the Tools|Relationships menu items to open the Relationships window Select the tables for which you wish to establish relationships Define the relationship –Point to the foreign key field in the relationship –Hold down the left mouse button and drag the foreign key field to the primary key in the relationship Determine Join type Check option to Enforce Referential IntegrityReferential Integrity
Copyright © 2005 Prentice Hall, Inc. B-6
Copyright © 2005 Prentice Hall, Inc. B-7
Copyright © 2005 Prentice Hall, Inc. B-8 Designing Forms Select the Forms object. Choose the form wizard. –Select the table for this form. –Add fields you want on the form. –Pick a form layout. –Pick a style (Standard is probably best). –Enter a descriptive title for the form.
Copyright © 2005 Prentice Hall, Inc. B-9 Combining Forms Use a Subform if you wish to enter data into two or more tables at the same time. The Subform tool puts a table containing a foreign key on the same form with the table to which the foreign key links.
Copyright © 2005 Prentice Hall, Inc. B-10 Queries Click on the Query object. Choose the Create by Query Wizard option. Choose the table(s) to be in the report. Move any/all fields to the report. Click Next. Choose Modify the Query Design to allow entry of query criteria.
Copyright © 2005 Prentice Hall, Inc. B-11
Copyright © 2005 Prentice Hall, Inc. B-12 Query Criteria Open an existing query in Design view. For each attribute included in the selection criteria –Enter the value/condition for including records in the query output –=VA under the attribute for state selects only the records that are for people from Virginia –=32504 under the attribute for zip_code selects only the records that are for people from that zip code To run the query, double click on the query name.
Copyright © 2005 Prentice Hall, Inc. B-13
Copyright © 2005 Prentice Hall, Inc. B-14 Mail Merge Open Microsoft Word and activate the Mail Merge Wizard –Tools|Mail Merge
Copyright © 2005 Prentice Hall, Inc. B-15
Copyright © 2005 Prentice Hall, Inc. B-16 Mail Merge (continued) Choose or create a main document. –Some standard document options are provided. –You may create main document in the active window or create linked documents (very advanced topic). Choose data source. –Open Data Source. –Change type to Microsoft Access. –Find your database table. –Click Open.
Copyright © 2005 Prentice Hall, Inc. B-17 Mail Merge (continued) Edit the Main Document. –This is where you will create the document prototype. –Create the format for your main document. –Use the Insert Merge Field option to insert a field from the database into the document prototype. –Repeat for all other fields from the database. –Type other text in document prototype just as if you were doing a regular Word document. Merge the data from your database with the document prototype. –Merge to Printer to print documents.
AS ICT Building MS-Access Databases. Creating a Combo Box Drop Down List 1.When creating a Field requiring a Drop Down list in a Table, select the Lookup.
FIRST COURSE Integration Integrating Word, Excel, Access, and PowerPoint.
Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany.
1 After completing this lesson, you will be able to: Create a database. Create a table using the Table Wizard. Create and modify a table in Design view.
© 2014 by McGraw-Hill Education. This is proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner.
XP New Perspectives on Microsoft Office Word 2003 Tutorial 6 1 Microsoft Office Word 2003 Tutorial 6 – Creating Form Letters and Mailing Labels.
© Paradigm Publishing, Inc Access 2010 Level 1 Unit 1Creating Tables and Queries Chapter 2Creating Relationships between Tables.
Course ILT Forms and queries Unit objectives Create forms by using AutoForm and the Form Wizard, and add or modify form headers and footers Open and enter.
Exploring Microsoft Access Chapter 5 One-to-Many Relationships: Subforms and Multiple Table Queries.
Producing a Mail Merged Letter Step 1 Create an Access database for Names and Addresses you can use the ‘Customers’ template in Group Work. Enter the necessary.
FIRST COURSE Microsoft Access. XP 2 Organizing Data Your first step in organizing data is to identify the individual fields – The specific value, or content,
Chapter Extension 6 Using Microsoft Access © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke.
MS-Access XP Lesson 4. Modifying Queries 1.Select query in queries 2.Click design button or Right click on query and click design view 3.Change query.
Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in.
McGraw-Hill/Irwin Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved. Extended Learning Module J (Office 2010 Version) Implementing.
Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT ACCESS Lesson 3 – Creating and Modifying Forms.
Access Module Implementing a Database with Microsoft Access A Great Module on Your CD.
1.Microsoft Office Word is an example of ____ software. a. Database b. Spreadsheet c. Word processing d. Presentation c. Word processing.
XP New Perspectives on Microsoft Office Access 2003, Second Edition- Tutorial 6 1 Microsoft Office Access 2003 Tutorial 6 – Creating Custom Forms.
Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES Creating Related Tables Creating Related Tables Determining.
INFORMATION TECHNOLOGY DATABASE MANAGEMENT. Adding a new field 1Right click the table name and select design view 2Type the field information at the end.
XP New Perspectives on Microsoft Access 2002 Tutorial 41 Microsoft Access 2002 Tutorial 4 – Creating Forms and Reports.
Chapter 3 Maintaining a Database Microsoft Access 2013.
Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT ACCESS Lesson 1 – Access Basics.
Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 6 BACKNEXTEND 6-1 LINKS TO OBJECTIVES Using the Report Button Using the Report Button Print.
Introduction to Microsoft Access
Copyright © 2014 Pearson Canada Inc. Ext. 5b-1 Copyright © 2014 Pearson Canada Inc. Application Extension 5b Using Microsoft Access Part 2: Using Information.
© Paradigm Publishing, Inc Access 2010 Level 1 Unit 1Creating Tables and Queries Chapter 4Creating and Modifying Tables in Design View.
1 Lesson 13 Databases Computer Concepts BASICS 4 th Edition Wells.
Exploring Office Grauer and Barber 1 One-to-Many Relationships: Subforms and Multiple-Table Queries(Wk7)
MS-Word XP Lesson 9. Mail Merge The Mail Merge feature combines a list of data, typically name and address that is contained in one file with a document.
Creating Custom Forms. 2 Design and create a custom form You can create a custom form by modifying an existing form or creating a new form. Either way,
McGraw-Hill/Irwin Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved. Extended Learning Module J (Office 2007 Version) Implementing.
COMPREHENSIVE Access Tutorial 8 Sharing, Integrating, and Analyzing Data.
Copyright © 2008 Pearson Prentice Hall. All rights reserved.1 1 Committed to Shaping the Next Generation of IT Experts. Chapter 2.1: Relational Databases.
INSERT BOOK COVER 1Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Access 2010 by Robert Grauer, Keith Mast,
XP 1 Microsoft Access 2003 Introduction To Microsoft Access 2003.
Office 2003 Introductory Concepts and Techniques M i c r o s o f t Access Project 1 Creating and Using a Database.
Exploring Microsoft Access 2003 Chapter 5 One-to-Many Relationships : Subforms and Multiple Table Queries.
Creating a database - I clicked on blank database and am saving it as books10.mdb. For more information see the practice example under week #1. I am going.
Microsoft Access 2007 Microsoft Access 2007 Introduction to Database Programs.
Extended Learning Module J (Office 2007 Version) Implementing a Database with Microsoft Access Copyright © 2010 by the McGraw-Hill Companies, Inc. All.
Microsoft Publisher 2010 Chapter 7 Advanced Formatting and Merging Publications with Data.
1 Database Design and Development: A Visual Approach © 2006 Prentice Hall Chapter 8 DATABASE DESIGN AND DEVELOPMENT: A VISUAL APPROACH Chapter 8 Creating.
Microsoft Access 2013 Chapter 1 Databases and Database Objects: An Introduction.
1 After completing this lesson, you will be able to: Compose, address, and send messages. Format the body of a message. Attach a file to a message. Check.
With Microsoft Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Access.
1 Database Systems Introduction to Microsoft Access Part 2.
FIRST COURSE Integration Tutorial 3 Integrating Word, Excel, Access, and PowerPoint.
© 2017 SlidePlayer.com Inc. All rights reserved.