1. Office of Diversity and Inclusion Management Information Systems Network Orientation and Policies http://odi.osu.edu/mis

2. ODI Management Information Systems Organizational Chart Norris Freeman Systems Operations Manager Al Stockard Systems Engineer Vincent Briley MIS GAA

3. Structure Restrictions Efficient Network Resource Usage Restart Policy for Security Updates ODI MIS Policies

4. Structure Separate drive mappings for units and personal directories All personal folders (H: Drives) are private. Only you can access your H: drive. Each unit has a folder on the W: drive. Users should save all work related files to there units’ folder on the W: drive. Within the W: drive is a folder called ODI_Common. Staff from different units can share files and see MIS databases in this folder.

5. Restrictions (aka Don’ts) 500MB server disk space limit for each user No personal pictures/graphics unless commonly used for work (i.e. ODI Logo) No personal software or music files on servers Do NOT save files to your computers hard drive (i.e. My Documents), instead save them to your network drives

6. Efficient Network Usage (aka Do’s) Save all non-restricted work related files to the W: drive When possible email the location of big files not the files themselves to other ODI staff members Link Format is: drive letter\unit\folder example W:\ODI_Common\oma_pictures example W:\ODI_Common\oma_pictures

7. ODI MIS Policies Users must adhere to all US and state of Ohio computer laws Users must adhere to OSU and OMA computer policies Users must protect and secure student information Policies are outlined via websites : http://odi.osu.edu/mis/policy.html http://odi.osu.edu/mis/policy.html http://odi.osu.edu/mis/policy.html http://www.cio.osu.edu/policies/use_policy.html http://www.cio.osu.edu/policies/use_policy.html http://www.cio.osu.edu/policies/use_policy.html http://www.cio.osu.edu/policies/legality.html http://www.cio.osu.edu/policies/legality.html http://www.cio.osu.edu/policies/legality.html

8. Identity and Data Security Do not store data on Non-ODI owned servers or computers Never copy data with SSNs to flash drives or other portable media (ODI owned or personal) Do not send emails with SSNs in them or include attachments with SSNs to Non- ODI personnel.

9. Backup Strategy Daily backups (incremental) Weekly backups (full) Monthly backups for 1 year (full)

10. Restart Policy for Security Updates Do not Shutdown PC at the end of the day. Instead restart PC and do not log back in. This allows your computer to receive up to date security patches

11. Questions CCCC oooo nnnn tttt aaaa cccc tttt M M M M IIII SSSS