1. Preparing for your HIPPY Accreditation visit STAFF MEETINGS Accreditation 102

2. Best Practices  ALL items on Staff Meeting Observation Form Preparation (Yr 1 Coordinator Guide, Pg 19) Activity Packets, Materials and Props Review Professional Development Curriculum Training

3.  Preparation  Logistics  Seating accommodates Round Robin  Modeling  Instruction  Early Childhood concepts Glossary  Keys to Successful Role Play

4. Keys to Successful Role Play  Role Play Pairs  All have a turn as parent & child  Coordinator Materials  Yr 1 Coordinator Guide/Home Visitor Guide  Home Visitor Materials  Home Visitor Guide  ALL  Activity Packets, Supplies, Props

5. Keys to Successful Role Play  Each “Key” is important  “Before” and “After”  Spontaneous Answers  Read Directions Silently  Read Bolded Script  Periodic Praise

6. Keys to Successful Role Play  Title, Author, Illustrator  Standard reading technique  New Book  Unfamiliar words Meaning Pronunciation

7. Curriculum # 4. Each Home Visitor has activity packets, props and Home Visitor Guide for each level of curriculum being used. Accreditation Standards

8. Role Play # 1. The coordinator uses the Keys to Successful Role Play to train home visitors to present each week’s activity packets to parents. Role Play and/or Guided Discussion may be used to train home visitors in the delivery of the Age 5 curriculum. Accreditation Standards

9. Role Play # 2. Home visitors instruct assigned parents in the effective utilization of the curriculum by completely role playing each activity packet each week. Home visitors may instruct parents enrolled in the Age 5 curriculum using Role Play and/or Guided Discussion. Accreditation Standards

10. Home Visits # 2 Coordinator # 3 Coordinator establishes a weekly schedule to train staff in the curriculum and child development concepts and terminology using the Coordinator’s Guide. There is 100% staff attendance. Accreditation Standards

11. Preparing for your staff meeting  Overall your Trainer will be looking for the following things:  Review of successes and challenges encountered by staff the prior week  Brainstorming session in how to prevent or remedy challenges  Collection and review of paperwork from the prior week - unless collected at some other time  Discussion and/or planning of upcoming events and staff assignments  An in-depth training/review of early childhood concepts and terminology incorporated into role play and/or as an addition segment  Professional Development training; can be an in-service held at a separate time  Distribution of upcoming week’s materials, supplies and props  Check to ensure home visitor’s have their Sample Packet and props prepared for the upcoming week  Conduct Curriculum Training by role playing the next week’s activity packet  If these activitiess take place at another time, be sure to let your Trainer know that. S/he needs to see these things in action.

12. Preparing for your staff meeting  During Role Play your Trainer will be looking for the following:  Staff reading and then role playing – as home visitor would talk with a parent – the TIPS in the activity packet, or, the “Before” information in Ages 4 & 5  Paraphrasing (best) or reading the What your child will learn from this activity at top of page for each activity (see Year 1: Week 1: Guidance; Tip), or the Description in the Age 4 and 5 Home Visitor Guides  Round Robin technique to Role Play one entire activity at a time  Completion of the entire packet  Staff paraphrasing (best) or reading Things to think about and do or the “After” information (Ages 4 & 5) after role playing the activity  Staff making notes regarding the meaning of skills, concepts, the TIPS, Things to think about and do (from the activity packet), “Before” and “After”, along with other items to be shared with parents  Review pertinent information in the Home Visitor Guide, especially the guidance in Working with Parents, which contains “best practices” from the HIPPY Excellence: Model, Guidance and Accreditation manual.

13. Preparing for your staff meeting  Your trainer will also be looking to make sure you are actively using and modeling all of the Keys to Successful Role Play. Some ways you can do this are:  Review the Keys to Successful Role Play  Discuss the rationale for and benefits of role play  Make each home visitor responsible for a particular “Key” – they will be in charge of making sure that their assigned “Key” is used during role play  If they need more practice in the Keys to Successful Role Play, allow each home visitor to choose which “Key” they will be responsible for – they will be in charge in making sure that their “Key” is used during role play Weekly review and practice using the Keys will help your home visitors to internalize these practices.

14. Planning the visit:  You will need to include in the agenda  Staff Meeting  Home Visits 2 per site/coordinator 1 5-year old (if applicable) 1 Spanish (if applicable)  Document Review-schedule 4 hours (can be split into 2 sessions)  Group Meeting (can be recorded)  Exit Interview (with Coordinator and Supervisor)  Remember to include time for traveling to and from activities along with meals.

15. In the end, remember to: