1. Pam Deegan CIO Conference March 23, 2011

2.  If you build it, they will come OR we schedule for students  Establish time blocks to maximize efficiency for students, teachers, and classrooms. Stay in time blocks

3. Sample Time blocks

4.  Schedule according to your own Academic Master. Plan, plan, plan.  Look at the fill rate of your courses. What is a good fill rate?  Look at wait list numbers.

5.  For progressive programs, think in pyramids.  Give departments hour allocation and FTES target. Why? And How?

6. Actual WSCH/F TEF 75% Cap WSCH/ FTEF 90% Cap WSCH/ FTEF 95% Cap WSCH/ FTEF 100% Cap WSCH/ FTEF Anthropology 544416499526554 Astronomy 478366439463488 Automotive Technology 425324389410432 Biology 471359431454478 Communication 432338405428450 Counseling 467382459484510 Earth Sciences 510394473499525 Education 360270324342360 English 362279335354372

7. Using the Comprehensive Master Plan  6 categories of need  reassess on an annual basis

8. Growing Faster – Additional Resources Needed to Grow Near Term 2010-2015 Criteria for Group 1 Near Term 2010-2015 Criteria for Group 2 Efficiency Successful Completion Efficiency Successful Completion Is equal to or greater than 95% of the discipline- specific WSCH/FTEF benchmark and 95% fill rate or higher Is equal to or greater than the state discipline- specific average Is equal to or greater than 95% of the discipline- specific WSCH/FTEF benchmark and 95% fill rate or higher Is less than the state discipline- specific average

9. Growing at the Same Rate- Able to Grow Within Existing Resources Near Term 2010-2015 Criteria for Group 3 Near Term 2010-2015 Criteria for Group 4 Efficiency Successful Completion Efficiency Successful Completion Is equal to or greater than 75% of the discipline- specific WSCH/FTEF benchmark and 80-95% fill rate or higher Is equal to or greater than the state discipline- specific average Is equal to or greater than 75% of the discipline- specific WSCH/FTEF benchmark and 80-90% fill rate or higher Is less than the state discipline- specific average

10. Near Term 2010-2015 Criteria for Group 5 Near Term 2010-2015 Criteria for Group 6 Efficiency Successful Completion Efficiency Successful Completion Is less than 75% of the discipline- specific WSCH/FTEF benchmark or less than 80% fill rate Is equal to or greater than the state discipline- specific average Is less than 75% of the discipline- specific WSCH/FTEF benchmark or less than 80% fill rate Is less than the state discipline- specific average Growing Slower – Needs Attention

11.  Be aware of your curriculum cycle so you can schedule what you want, when you want. Know that you need to calculate adequate time for area dean, state, and commission approvals.  Think in systems. Look at your program needs on a 2-year basis.

12. CourseTitle Spring 2008Fall 2007 Summer 2007 Spring 2007Fall 2006 Summer 2006 HORT 115*Soil Science X X HORT 116*Plant ScienceXX XX HORT 117*Plant IdentificationXX X HORT 121*Landscape ManagementX X HORT 126*Landscape Irrigation X X HORT 127*Landscape DesignX X HORT 128*Landscape Construction X HORT 134*Plant Pest ControlX X HORT 110***Basic Horticulture X HORT 111***Intro to Agri-Bus Mgmt X X HORT 118***Arboriculture HORT 130***Adv Irrigation Design HORT 132***Turf Management X HORT 299***Coop Work ExpXX XX * Required Course; ** One of Two Courses Required; *** Select One Course

13.  Know your rate of cancellations, and build that into your schedule. Know when to cancel and how to cancel. Let’s talk about process.

14.  Hybrids?? 8-weekers?? Build them together so you don’t waste a room.

15.  What are the advantages of assigning rooms?? (with 2 year analysis of room utilization)  Sample of Dates of migrating “ownership”  Department ----- date  Instruction ----- date  Others ----- date

16.  Monitor your enrollments and be ready to make appropriate adjustments.  Have a protocol for adding new classes or cancelling others. ** Look at MiraCosta’s enrollment management system, EDDI at https://eddi.miracosta.edu/ (go in as a guest, select “active”, and look at Fall 2010)

17.  Examine the IGETC/other patterns for your college. Look by day/night. Look by location. Look at everything!

19.  Know your apportionment methods and the impact of each method.  When you go away from weekly census, you lose FTES.  Positive attendance counts in the term where the last day rests.

20.  Summer can count in either year (class by class) IF Census day is in one year and end date in another.  Give yourself flexibility by scheduling this way.

21.  Know Board Policy or Contract regarding:  Full-time overload for Fall and for Spring  Your order after load is filled  Summer, for both Full-time or Associate Faculty (could be different than state law)

22.  Part-time Faculty Load (State saysthey can only go over.67 for two semesters each 3 years. This has to be tracked. (very serious stuff)  Any teaching, including credit, non-credit, and count toward the 67%. Community Services is exempt.  How do you track this????

23.  Put together a good and accurate budget.  Copy of MiraCosta budget for instruction. Take a look! http://www.miracosta.edu/home/jaustin/Budgetprojections2010-11_4Austin.xlsx

24. Cutting  As you cut, keep your core as intact as you can.  What you keep involves analysis of your programs relative to your college’s goals, the state’s mission and mandates, and your community needs.  Base cuts on analysis of above--the rules are not the same for every program.

25. Know where you are going and then plan, plan, plan. Be nimble in these trying times.