1. USER ACCOUNT MANAGEMENT V.3 BY ALFREDO C. MEDRANO Planning Officer III Schools Division of Ilocos Norte USING DIVISION ACCOUNT

2. Log In using Division Planning Officer account (System Admin in the http://lis.deped.gov.ph or http://ebeis.deped.gov.ph/beishttp://lis.deped.gov.ph Type the Username and Password (in the new instruction, we will be using our DepEd email as username) Click

3. READ Read Item 6

4. DASHBOARD

5. Click Here How to Change Username and Password? Click My Account NOTE: ONLY THE USER CAN CHANGE HIS OR HER USERNAME AND PASSWORD

6. Click Username Note: Use your official DepED email account as your Username. If you don’t have yet, ask the assistance of IT Officer. Ex. alfredo.medrano@deped.gov.ph. As per instruction “We encourage LIS users who do not have an official DepEd email account to register through DepEd email service as this might be a requirement to validate the eligibility of the account user. alfredo.medrano@deped.gov.phDepEd email service

7. Change the old username to deped email account, alfredo.medrano@deped.gov.ph Change to DepED Email

8. Division System Admin will direct and provide technical assistance to all valid users (division personnel and schools) to edit their user profiles with correct and updated information, reset their passwords and start using their DepEd email addresses as their username. Click

9. Read!!

10. Click Password to change your password

11. Type here your current password Type here your New password Type here your Repeat New password

12. Click

13. Read!!!

14. MANAGE PERSONNEL– ADDING PERSONNEL (NEW OR EXISTING), CHANGING SCHOOL HEAD, RESET PASSWORD, SET SYSTEM ADMIN, REMOVE PERSONNEL Click Note: Only Division System Admin can manage personnel Click Administration Division System Admin will direct and provide technical assistance to all valid users (division personnel and schools) to edit their user profiles with correct and updated information, reset their passwords and start using their DepEd email addresses as their username. Click (1)

15. Removing Invalid Users (User Account Management System (UAMS Housekeeping) Click the Link to display list of personnel

16. Removing Invalid Users Click Here Click Folder Icon to open Personal Info and maintenance page

17. Click x

18. Read!!! Click to Close

19. Press F5 to refresh

20. ALS_IN_ADAMS has been removed

21. How to remove System Admin? Click x

22. Pls. READ

23. HOW TO RESET /LOCK PASSWORD OF SCHOOL HEAD? 1 2

24. (1)Click Here (2) Click

25. Type School ID or Select

26. Click to display

27. Click folder icon

28. Click Click Here to Lock/Unlock

29. Please Read!!! Default Password – the username will be the default password Ex. User Name : jesusa.laeno@deped.gov.phjesusa.laeno@deped.gov.ph Password: jesusa.laeno@deped.gov.phjesusa.laeno@deped.gov.ph Click to Close

30. HOW TO SET TWO OR THREE SCHOOLS TO HAVE SINGLE ACCOUNT OR SET PRIVATE SCHOOL WITH ELEM AND SEC TO HAVE SINGLE ACCOUNT ? 1 2

31. Click

32. Type the School ID or first 4 letters of Name of School Select Private Elementary

33. Click Here to display the list of personnel

34. Copy username

35. Type School ID or School Name Click

36. Select Secondary

37. Click No Assigned SH

38. (1) Paste the username that you have copied (2)Click

39. Click Add role Select

40. Please Read!! Single account but can access two schools Note: Same procedure in setting two or three schools with single account Click x

41. Noticed that it does not reflect, press F5 to refresh

42. Reflected

43. HOW TO ADD PERSONNEL WITH DEPED EMAIL ACCOUNT? Click (1) Click (2)

44. Click manage personnel

45. Type Username or TIN if existing account Click by Name for New Personnel

46. Type First name and Last name (1) Click (2) Click (3)

47. Click

48. Fill up field with *

49. After filling up Click

50. Type the username Note: Add Personnel with DepED email accounts only. Start using their DepEd email addresses as their username

51. (1)Use DepEd email account of personnel Read!!! (2)Click

52. (1)Click Add Role (2)Select

53. Read!!! Click Personnel set as System Admin

54. Press F5 to refresh

55. Note: Same procedure for the role of Division Officer and Head For New Account – the default password is the Username

56. How to remove/assign new school head in the school? 1 2

57. Click

58. Click x to remove Type Sch ID or Name

59. Read!!! School Head Removed

60. Assigning New School Head in the School with existing LIS/EBEIS Account Click

61. Click By Name Enter Username or TIN Click

62. Click Add Role Select

63. Read!!! Click

64. Not yet reflected, so Press F5

65. SH Assigned

66. HOW TO MANAGE ALS ACCOUNT 1 2

67. Click

68. Click to display list of ALS Account

69. NOTE: Managing ALS account is the same as in managing Public and Private accounts like Add (Manage) Personnel, Resetting/Locking Password, Removing Role of ALS Admin/Facilitators

70. BEST PRACTICES IN LIS/EBEIS SUBMISSION 1.First and foremost, I studied the system (specially the new features) and share it to my former staff (Rey Miguel – former Job Order now an Admin Aide 6 at the office of CID) 2.I made a step by step procedures using PowerPoint presentation. 3.If there are still time to orient the school heads and ICT coordinators, I will set an orientation schedule, if none, I will let the school heads and ICT coordinators download my presentation in our website and also in our Facebook Infoboard group. 4.I always open the Facebook LIS/EBEIS Helpdesk and read updated instructions posted by our LIS /EBEIS Administrators (Jonathan Diche), and then I shared them to our Facebook Infoboard and website for our SH and ICT Coordinators to read. 5.We will set a deadline of submission (before CO deadline)

71. 6.I also read all the threads in the FB LIS/EBEIS Helpdesk so that I will know the answers to all the queries. 7.We (I and Rey Miguel) conducted 24/7 Technical Assistance (like resetting passwords, answering all the queries of school heads and ICT coordinators through face to face, text, pm and call.) 8.Constant monitoring the LIS/EBEIS Updating. 9.We texted the status of updating to all school heads (participating and not participating or submitted or not). We also posted in our Facebook Infoboard those schools that are not prepared or not yet submitted every now and then. (with #whatareyoudoing) 10.We tapped the EPS and PSDS in-charge of the Districts where the schools are located to follow up the submission of LIS/EBEIS 11.We congratulated also the schools that submitted before the deadline. 12.We will let the school heads explain for not meeting the deadline.