1. Automate your Financial Aid Processing Flow with TD Client and UC4 Scheduler
Trina Snyder
William Renn

2. General Announcements:
Please turn off all cell phones
If you must leave the session early, please do so as discreetly as possible
Please avoid side conversations during the session
Questions will be answered at the end of the session
Thank you for your cooperation

3. CPE Credits - We’ve gone electronic!
To receive CPE credits for this session (if eligible), complete the CPE Attendance Form on the PABUG Annual Conference website
or via the PABUG conference app.
For additional questions please contact
Kim Fremont CPE - Coordinator

4. Your Institution Information Here
Info item 1
Info item 2
Info item 3
South-Central Pennsylvania
Public University within PASSHE
Comprehensive Master’s Program
Doctoral Program in Education Leadership
8,300 Students
325 Faculty / 400 Staff
12 Banner IT Staff
8 Financial Aid Staff
Process over $76 million dollars of aid last year ( )
Estimated $80 million for

5. Agenda Student Aid Information Gateway (SAIG) Overview SAIG Mailbox
EDConnect and TDClient – SAIG Tools
Automating Financial Aid Processing Flow with TDClient
Utilizing UC4 Job Scheduler
TDClient and UC4 working together
Implementing TDClient for Windows or Linux

6. Department of Education’s Student Aid Information Gateway (SAIG)
Student Aid Information Gateway allows Federal Student Aid trading partners to securely exchange data with Federal Student Aid Application Systems
Helps Manage Title IV Federal Student Aid (FSA) information efficiently.
Allows you to link to resources of various Title IV Application Systems and processing services
CPS, COD and NSLDS
By using SAIG, we can link…
CPS- (ISIR batch data, FAA Access to CPS Online services)
COD-(Exchange Direct Loan or Grant Services (which includes Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, and the Teacher Education Assistance for College and Higher Education (TEACH) Grant data), COD Online services)
NSLDS -(Enrollment Reporting, Transfer Student Monitoring and/or Financial Aid History, Federal Perkins Loan, Gainful Employment Reporting, GA Account Maintenance Fee, GA Annual Reasonability, Exit Counseling Reports, electronic Cohort Default Rate (eCDR), Notification Package, electronic Gainful Employment Notification Package (eGE) and NSLDS Online services)

7. Department of Education’s Student Aid Information Gateway (SAIG)
Establish a SAIG Mailbox (TG Number) and assign batch data services to be exchanged
SAIG uses message classes (File Types) to send and receive data
The incoming files are generally named in this format
syntax: <msg_class><year>op ex. Idsa16op
File Types include ISIRs, Loan Files, Grant Files, Common Record Files, etc.

8. Department of Education’s Student Aid Information Gateway (SAIG)
You may receive all message classes but not all message classes will be loaded into Banner
We only load supported XML Files and supported Fixed Length Flat Files – crwb (Web Response) or sndcpf (SSN/DOB/Name change report) can’t load in Banner
Supported Message Classes (XML and Fixed Length Flat File) can be found in the Banner Financial Aid COD Handbook
Full Message Class table can be viewed at fsadownload.ed.gov under Software and Associated Documents

9. EDConnect and TDClient
What’s the Difference?
EDConnect and TDClient are SAIG tools
Both used to send and receive data transmissions securely over the Internet (message classes or file types)
EDConnect is PC software
TDClient is a Server software

10. EDConnect and TDClient
TDClient is available for the following operating systems

11. EDConnect and TDClient
EDConnect is time consuming
Individual log in required
SAIG Mailbox password needs reset every 90 days – manual process
Users log in to EDConnect and manually download and upload message classes
IT to move file to Banner Server
Lose valuable “working” hours
Download files at the beginning of each work day (8am)
Possible delay if staff member is out of office
Vacations, sick leave, conferences, turnover
Increase possibility of errors
What’s the Difference????

12. EDConnect and TDClient
TDClient saves time
Eliminates manual intervention required to download or upload files to SAIG Mailbox
Reduces chance of errors by eliminating manual intervention
Increases workday efficiency
No individual log in required
Prevents processing delays due to vacations, sick leave, conferences, turnover, etc.
Staff start processing aid at 8am

13. EDConnect and TDClient
TDClient can be scheduled to send and receive files overnight
TDClient can be scheduled for multiple downloads and/or uploads during peak processing times
TDClient can be scheduled to reset the SAIG Mailbox password every 90 days

14. Financial Aid Processing with TDClient
Our transition from EDConnect to TDClient
Kept EDConnect on some computers
Not recommended to use TDClient and EDConnect together
100% transition to TDClient was smooth and easy for the functional users

15. Financial Aid Processing with TDClient
All data files are downloaded regardless of aid year if available
Our schedule is 1am and 5am
After files are downloaded, IT created script runs to rename, concatenate and move ISIR Files to Banner Server
Script also moves files to a Shared Drive with specific sub folders based on our processing
Output is ed to staff in the Financial Aid Office
You set up who gets the s. We send all s to most staff for their review.

16. Financial Aid Processing with TDClient
Files are moved to a Windows Shared Drive
TDClient and scripts require??? - No spaces in the naming convention

17. Financial Aid Processing with TDClient
TD Client s are generated
Subject Line: “TDClient 1415 Files Received” (Name only)
All files are downloaded regardless of aid year
also indicates TDClient process ran successfully
You set up who gets the s.
Example: ISIR file type downloaded to the Folder

18. Financial Aid Processing with TDClient
1415 DL file received and moved to the folder LoanFiles and then the subfolder CRDL-DirectLoanfiles.

19. Financial Aid Processing with TDClient
As mentioned earlier, this is an example of a file type (pgsnpfop) which is received through TDClient but not loaded into Banner. It’s not aid year specific.
It’s downloaded to FederalGrantFiles and subfolder MISCfiles because we turned off 1415 processing on 9/30/15 and this was downloaded 10/12/15.
We do not process this file.

20. Financial Aid Processing with TDClient
Script s are generated
indicating ISIR Files found, concatenated, renamed and moved to Banner server
Esar.tap
for Correction files (if found)
Corr.tap
Multiple s generated for loan, grant and common record files found and moved to server
We categorize files by ISIR Type, Loan Type, Grant Type and Common Type.

21. Financial Aid Processing with TDClient
Quick snapshot of generation from the TDClient process and subsequent script s through 1516
Example of multiple aid year processing before we turned off 1415 aid year processes at the end of September.

22. Financial Aid Processing with TDClient
ISIR Files Moved
ISIR files found.
/home/scriptadmin/TDAccess3.2/SAIGIN/idsa16op dat
/home/scriptadmin/TDAccess3.2/SAIGIN/igsa16op dat
/home/scriptadmin/TDAccess3.2/SAIGIN/igsg16op dat
mv idsa16op dat home/scriptadmin/TDAccess3.2/SAIGPROCESSED/idsa16op txt
mv igsg16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/igsg16op txt
mv igsa16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/igsa16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/1516esar.tap
Subsequent script s – ISIR files found, concatenated and renamed esar.tap and moved to server for processing.

23. Financial Aid Processing with TDClient
ISIR Files Moved…
NO ISIR files found. Complete
Found, moved and renamed

24. Financial Aid Processing with TDClient
Correction Files Moved
Correction files found.
/home/scriptadmin/TDAccess3.2/SAIGIN/igco16op dat
mv igco16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/igco16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/1516corr.tap
Found, renamed to corr.tap file and moved to server for processing.

25. Financial Aid Processing with TDClient
Loan Files Moved...
mv crbn16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/crbn16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/crbn16op dat
mv crpn16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/crpn16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/crpn16op dat

26. Financial Aid Processing with TDClient
Grant Files Moved...
mv pgas16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/pgas16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/pgas16op dat
mv pgmr16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/pgmr16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/pgmr16op dat

27. Financial Aid Processing with TDClient
Common Record Files Moved… 
mv craa16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/craa16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/craa16op dat
mv crrc16op dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/crrc16op txt
moved to /u01/app/sghe/banner/PROD/dataload/finaid/crrc16op dat

28. Financial Aid Processing with TDClient
Miscellaneous Files Moved… 
mv pmessage dat /home/scriptadmin/TDAccess3.2/SAIGPROCESSED/pmessage txt
Does not get moved

29. Financial Aid Processing with TDClient
All files are downloaded (regardless of aid year)
Concatenated and renamed (ISIR)
Moved files to appropriate folders or subfolders on the shared drive
s generated to appropriate staff
Files are ready for processing in Banner
What’s Next?

30. Utilizing UC4 Processing
UC4 Job Scheduler
Service that enables us to schedule and monitor batch jobs
UC4 is able to initiate and manage jobs automatically
Improves current data processes through automation
Provides reporting capabilities
Increases productivity and efficiency
Functional users can be granted access for their application in the UC4 scheduling system to monitor job status and progress

31. Utilizing UC4 Processing
Our Data load Process Overview
UC4 scheduler
UC4 is scheduled after the TDClient job is completed.
Our first Data load process begins for one aid year at 1:30 AM
Load ISIRs, Corrections, assign Tracking and Budget Groups, Post Documents for Verification and Send Tracking s
Our Next aid year through this process at 3:15 AM

32. Utilizing UC4 Processing
s generated for ALL Banner jobs
Lis and log files attached to output for staff review
Job RCPTP16 with run_id has finished on agent PROD with a status of FINISHED
Data load Part 1 Process
Loads concatenated ISIR files (esar.tap)
RCPTPxx, RCPMTCH and RCRTPxx
Data load Part 2 Process
Loads Correction File (corr.tap) through Need Analysis Process (RNPFMxx)
Part 2 = UC4 runs Popsel (GLBDATA) which identifies Locked Record (Students with aid Packaged) and Unlocks them using RORPOST (ROPPCAT UC4) and RORBPST
Then UC4 loads Correction Files in Banner (RCPTPxx, RCPMTCH and RCRTPxx)
Then the records are Locked again and Need Analysis (RNPFMxx) is run.
NOTE: BE SURE TO RUN RNPFM16 once ISIRs are loaded to PROD. You should not have any output UNTIL corrections have been made.
So, if you get an err.lis report from Data Load Part 3, and correct the issue, you will generate a correction and should have output on RNPFMxx.

33. Utilizing UC4 Processing
Part 3 – After Corrections Process
UC4 Assign Tracking and Budget Groups
Runs Popsel (GLBDATA) and RORGRPS
Have not implemented Period Based Budgeting yet
Change the Banner jobs in UC4
UC4 Runs GLBDATA for multiple Popsels
C Flags, Dependency Documentation, Dep Docs Waived, W2s required (parent and/or student), Federal Tax Transcripts (02), Child Support Paid on FAFSA, Food Stamp Recipient, V4, V5 or V6 Group, Selective Service documents no longer needed, etc.
UC4 Updates RRAAREQ
Runs RORPOST (ROPPCAT) and RORBPST
PBB will change Banner jobs slightly and we’ll need to make changes to UC4
-students who answered yes to any question on the FAFSA regarding dependents, legal guardianship, emancipation, etc. AND were already selected for verification.
-This identifies students who ORIGINALLY answered YES to any question on the FAFSA regarding dependents, legal guardianship, emancipation, etc. and had a dependency document (DD1516) posted as Required but have now updated the FAFSA so all dependency questions are NO. This will waive the DD1516 document.
-DEPENDENT student records selected for verification with parent indicating they will not file or left the question blank.
-This identifies parents who linked their Federal Tax Return to the FAFSA and did not make any changes to the tax information (code 02).
-Identifies everyone that entered a figure in the child support paid question on the FAFSA.

34. Utilizing UC4 Processing
Part 3 – Continued
UC4 Sends Tracking s
Runs GLBDATA and ROREMAL
Track 1st Request
Initial request for documents
Track 2nd Request
Sent 30 days later unless a new document has been added prior to 2nd request being generated
Track 3rd Request
Sent 30 days from 2nd Request.
Once the 3rd Request is generated, the student is in a Suspended Status unless a new document has been added.

35. TDClient and UC4 working together
8am “Work” begins
UC4 output reviewed
Grant, Loan and Common Record Files not run through UC4 yet!
Staff run Banner jobs manually to load files
Day to day processing continues
Packaging, Awarding, Loan Origination, etc.
Staff run Banner jobs that need Exported
Generate Files
Craa, crdl, corr
Staff run Script
Calls TD Client to upload file to SAIG
All Banner jobs go to the Job out folder
Script could be scheduled with UC4 to look at folder and call TDClient to upload files to SAIG

36. TDClient and UC4 working together
Next steps…
Almost anything can be scheduled
UC4 for Packaging and Awarding Aid
Could be scheduled to run nightly
UC4 for Disbursement Process
UC4 to run Banner jobs for Grants, Loans and Common Record Files
Generate s to staff for their review
Includes lis and log files
UC4 to run Script that calls TDClient to Upload files to SAIG

37. TDClient Implementation
How did we accomplish the transition from EDConnect to TDClient?
Set up and Testing with DOE
SAIG Data Transmission Sites
Networks (SAIGPORTAL, SAIGPORTALTEST)
Network Username and Password
Username – TG Number- Example: TG11111
Password - Initial password set up by DOE and then school is responsible to reset every 90 days
Same Password Policy for Live site and Test site
Both User ID and Password are set with TDClient Command
Financial Aid Staff kept EDConnect on PCs but did not use them once TDClient process was thoroughly tested.
DOE maintains 2 sites, one for testing uploading and downloading files and a production site that is a live site.

38. TDClient – Windows Implementation
TDClient v3.2.2 Software Download for Windows
Download tda3.21_windows.zip from
Install on Windows 2013 server at C:\Program Files (x86)\TDAccess 3.2
Follow SAIG Host Communication Guide
TDClient default Folders
TDClient v3.2 Software Download for Windows
Windows download file name: tda3.21_windows.zip
Zip file contains TDAccess_v321_FSA_windows.exe which can be run to start the install.
Follow the installation instructions in the SAIG (Student Aid Internet Gateway) Host Communications Guide (Section 2.5 Installation on Windows)
Default install to C:\Program Files (x86)\TDAccess 3.2
Subfolders installed
incoming – directory for incoming files
outgoing – directory for outgoing files
maint - directory for receiving maintenance releases
temp - directory for temp files and several optional log files
Additional subfolders created for Ship processing
TDBatchFiles – directory for processing scripts.
SerialFiles – directory to track serialization numbers of message class types
TrailersHeaders – directory for created header and trailer records for send process.

39. TDClient – Windows Implementation
Script to receive files from SAIG Mailbox
ReceiveFilesProd.bat
Calls TDClient program to download and save files to incoming folder
Files serialized if more than one of same message class
Ex. IDSA16OP.mmddyy.dat
IDSA16OP.mmddyy.0.dat
IDSA16OP.mmddyy.1.dat
Moves the files from incoming folder to a Windows shared drive using a mapping document
Errors saved to eastatus.txt file
ReceiveFiles features
Calls tdclient program and connects to SAIG site to download available files. Files downloaded to Download folder in TDAccess3.2 folder.
Files uniquely named by message classes or types - ex. IDSA14OP.mmddyy.dat
Files also serialized, if more than one of same type. - ex. IDSA14OP.mmddyy.0.dat, IDSA14OP.mmddyy.1.dat…
TDClient status file checked for errors on downloads. eastatus.txt text file lists errors.
Shippensburg developed a mapping file to copy files to a directory structure to manage files by message classes or types. Ex. Loan files, ISIR files, Federal Grant files, etc.
s is required to receive status of script.

40. TDClient – Windows Implementation
Custom scripts to move files to Banner job server

41. TDClient – Windows Implementation
Script to send files to SAIG Mailbox
SendFilesProd.bat
Files are placed in Upload folder in TDAccess3.2 from Banner jobs server
Header.bat creates a file with header record
Trailer.bat creates a file with trailer record
AttachTrailersHeaders.bat joins header and trailer records to the file to be uploaded
SendFilesProd.bat executes the tdclientc.exe command to upload file to SAIG mailbox
* Reference Message class and TG number slide in additional information
The SendFiles script is noted below.
SendFilesProd.bat – receives files from live system
SendFilesTest.bat – receives files from test system
SendFiles features
Files to be uploaded are manually placed in the Upload folder in TDAccess3.2 from the Banner jobs folder. Example message types (CRPG, CRAA, CRDL, CORR, TRNI)
Dept. of Education required Header and Trailer Upload Records are attached to the files for upload purposes via supporting scripts.
Calls tdclientc.exe to perform upload of file to SAIG (Dept. of Education) mailbox for processing.
header.bat – creates header file with record to attach to upload file
trailer.bat – creates trailer file with record to attach to upload file
AttachTrailersHeaders.bat – copies header and trailer records into upload file

42. TDClient – Linux Implementation
TDClient v3.2.2 Software Download for Linux
Download tdaccess_c32_FSA_linux.SFX from
Install to default folder /TDAccess 3.2/
Follow SAIG Host Communication Guide
TDClient v3.2 Software Download for Linux
Linux download file tdaccess_v32_FSA_linux.SFX
Create TDC folder on LINUX server
Copy the tdaccess_v32_FSA_linux.SFX to the TDC folder
Run the tdaccess_v32_FSA_linux.SFX file from the command line to expand its components
You will be prompted with a default directory location of TDAccess3.2 to install TDClient

43. TDClient – Linux Implementation
TDClient Folders

44. TDClient – Linux Implementation
Scripts to receive files from SAIG Mailbox
dl_all script uses tdclient program to connect to SAIG site and download all available files.
isir_load and corr_load move the ISIR and ISIR correction files to the Banner folder for processing in Banner.
isir_load and corr_load copies file to SAIGPROCESSED folder to preserve file uploaded.

45. TDClient – Linux Implementation
NON ISIR (Loan, Grant and Common Record) files to the Banner folder for processing in Banner.
receive.sh calls subsequent script to download and process ISIR and NON-ISIR files.
See SAIG Mailbox: Message Classes slide for files that are grouped into ISIR, Loan, Grant and Common Record groups

46. TDClient – Linux Implementation
Scripts to send files from Banner to SAIG Mailbox
send.sh: script that takes a file from *Banner Jobout folder
adds header and footer records to the transmitted file
accepts message class and Banner job sequence number as parameters
a copy of the file is saved to SAIGPROCESSED folder
Ex: ./send.sh <aidyear> <message class> <Banner seq #>
* Banner jobout folder: /u01/banjobs/jobout/PROD/
* See Message class and TG numbers slide for sending to SAIG

47. Open to the Floor
Questions
Comments

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