1. Final Report

2.  Budget  What went well  What did not go well  Data  Team List  Retreatant List  Evaluation Forms  Yahoo Group

3.  Receipts: (CLOSED)  Agape: $114.41  From Daniel Basquez, sent directly to core.  Reimbursed 11/2/2014.  No other receipts from any group.  It is important to note that many team members contributed with extreme generosity, and that the totals above do not nearly cover what was spent in putting on this retreat.  Bottom line, it would be inappropriate to assume this level of generosity on an ongoing basis - this closeout should not be used as a basis to cut any team budgets for the following year.  No money was collected as part of “Sermon on the Amount”  Retreatant evaluation forms were not available at the time.  Have collected as many as possible in the meantime, but no money obviously was attached. Item#Team#RetreatantCOJOTotalNotes Fees19 $ 3,42015 $ 2,220 $ 348 $ 5,988Paid by team Collected by Core at sendoff2 $ 240 Paid directly to Core Scholarship2 $ 240 Paid by Core Total $ 3,42015 $ 2,700 $ 348 $ 6,468 Payment Amount 9/8/2014 $ 1,140 10/6/2014 $ 4,010 11/3/2014 $ 838 Total $ 5,988

4.  Everything about the team.  Team recruiting was difficult again this year, but a outstanding team showed up.  High contributions with zero drama from all team members  All of the ministries and services were prayerful and powerful.  Thanks to core for allowing David Lane to serve.  Some of the best talks I have heard.  Team formation – focused on prayer from day 1. Litany of humility every week.  No significant issues in any ministries or services.  Fr. Juan Carlos Marin as Spirtual Director  Retreatants: I don’t have eval forms from all retreatants, but next director should contact all Dallas-area retreatants for the next retreat.  Hearing that out of area retreatants looking for ACTS opportunities in their areas.  Briarwood – Great operation to work with, even with new faces.  Jean on vacation that week  New contact – Lauren Roller. Excellent support as always  Norm retiring – held small celebration  Organization – Yahoo Group  Reception was wonderful. Thank you!

5.  Recruiting: See next slides  Inventory: Missing inventory sheets, but all went OK.  Checks: Missing first check for Fr. Khoi, was able to catch up the next day.  Inventory return: Difficult to get volunteers to commit to the Saturday PM inventory return.  While Fr. Juan Carlo’s role as Spiritual Director was wonderful and much appreciated, we lacked a Spiritual Director on site for half of the retreat.  Return  No mention of retreat at all during return mass  Team song – working to get this better integrated into the rest of the Liturgy.  Ongoing community / development: Retreatants are all hungry to continue to meet / find ways to keep the fires lit.

6.  The team was made up of 19 team members, plus Fr. Juan Carlos Marin as Spiritual Director.  When the team was formed, we made a concerted effort to recruit primarily from St. Joseph’s Parish.  It took extra effort, but even with 3 mission retreats ongoing during our formation (St. Michael’s, St. Monica’s, St. Mary’s), we were still able to form a team of St. Joseph’s parishioners.

7.  We had 15 retreatants come on retreat this year.  Increase of 66% from last year  Still below our standard of 20+ retreatants from 2 years ago.  Less than half of our retreatants are coming from St. Joseph’s.  This makes recruiting new team members more challenging, as there are fewer to draw from.  66% of retreatants coming from Richardson / Garland / Dallas area.  Even though our retreatant numbers are up this year, we are still serving a large number of out of parish and out of area retreatants.  Two possible conclusions: 1. We continue to see that we have effectively saturated our parish – nearly all of the men who wish to go have gone. 2. We still are doing an ineffective job of recruiting.

8.  We have 6384 adult men 1 in the parish and 163 men listed in our ACTS database 2 from St. Joseph’s.  This means we have only reached 3% of the St. Joseph’s mail population. If the database is only 50% accurate, we would at best have reached 6% of the men.  Anecdotal experience from recruiting indicated a large number of men in the parish do not know what ACTS is.  3% - 6% is far below the double-digit attendance rates of some other parishes supporting ACTS. We have not saturated. We need to do a better job of personally inviting a broader base of people. CategoryNumberPercent Men in parish6384 Men in ACTS DB:2584% Listed as St. Joseph or none1633% 1.Supplied by Loretta Smith 2.31-Mar-2014 DB version

9.  All documents used on this retreat are stored on a Yahoo Group server location.  Membership to this Yahoo Group is required to access these files.  I have made David Lane the owner of the Yahoo Group so that it can be transferred to the next director.  There are more categories than those listed, but here are the main ones:  Yahoo Group Yahoo Group  Team List / Retreatant List Team List / Retreatant List  Registration Forms Registration Forms  Services Scripts Services Scripts  Ministry Guidelines Ministry Guidelines  Music – books, etc Music – books, etc  Evaluation Forms Evaluation Forms  Miscellaneous Forms Miscellaneous Forms