1. Top Issues Concerning Project Applications Office of Fiscal Services

2. Project Applications 1.Application  Incorrect cover page  No documentation to verify Board approval  Failure to upload in the designated folder  Signature pages not mailed to OSE (Office of Special Education) Top Issues October 14, 2015©MDE – Office of Special Education 2

3. 2. Budget Narrative  Not in alignment with Budget Request Page  Carryover not addressed  Salaries not equal to district time percentage  Narrative does not clearly define use of funds  Budget strings missing for employee benefits  Budgeting for vacant positions  Food can only be used for transition and life skill classes  All nurses must be tied to a student’s IEP Top Issues October 14, 2015©MDE – Office of Special Education 3

4. 3.Budget Request Page  Carryover amount not allocated  Using a two-column budget request instead of a four- column budget request  Incorrect calculation of indirect cost  Carryover amount included with allocated amount 4.Equipment List  Locations, cost, and quantities different from narrative  Items in narrative not listed or vice versa Top Issues October 14, 2015©MDE – Office of Special Education4

5. 5.Private School Participation Form  Allocation not based on total number  Failure to indicate total number of students enrolled  Incorrect Calculation 6.Parental Involvement Form  Failure to complete all sections  Failure to upload supporting documentation  Failure to upload the form Top Issues October 14, 2015©MDE – Office of Special Education 5

6. 7. CEIS ( Coordinated Early Intervening Services)  Failure to identify the targeted group of at-risk students  Narrative not in alignment with CEIS Budget Request Page  Failure to allocate required amount  Failure to include carryover amount  Narrative does not clearly define use of funds  Unallowable costs  CEIS students in kindergarten must be six (6) years of age Top Issues October 14, 2015©MDE – Office of Special Education 6

7.  Michael Gibbons, Bureau Director II  Audrey Shaifer, Ph.D., Office Director II  Mary Bobbitt, Division Director  Janika Cheers-Davis, Program Coordinator  Roscoe Jones, Program Coordinator  Melvinann Carter, Project Officer II Staff Members October 14, 2015©MDE – Office of Special Education 7

8. QUESTIONS October 14, 2015©MDE – Office of Special Education 8

9. Audrey Shaifer Office Director, Fiscal Services ashaifer@mde.k12.ms.us Mary Bobbitt Division Director, Program Management mbobbitt@mde.k12.ms.us October 14, 2015©MDE – Office of Special Education 9