1. Maintenance of Effort for Special Education April 11, 2014 4/11/14Office of Special Education1

2. For Grant 2014 (FY 2015) –Comparing FY12 (SY 2011 – 2012) to FY13 (SY 2012 – 2013) –To meet MOE, the LEA is required by IDEA to expend as much or more State and/or local funds in FY13 as they did in FY12 4/11/14Office of Special Education2

3. 4/11/14Office of Special Education3 http://www.mde.k12.ms.us/special-education/special-education-grants-and-funding

4. §§300.203 - 300.204 Funds provided to LEAs under Part B of the Act must not be used to reduce the level of expenditures for the education of children with disabilities made by the LEA from local funds below the level of those expenditures for the preceding fiscal year. An LEA may reduce the level of expenditures by the LEA under Part B of the Act below the level of those expenditures for the preceding fiscal year if the reduction is attributable to any one of the following five (5) reasons: 4/11/14Office of Special Education4

5. 1.The calculations (utilizing the FETS data transmitted to the MDE) are incorrect. 2.The amount is lower due to the voluntary departure, by retirement or otherwise, or departure for just cause, of special education or related services personnel, who were replaced by qualified, lower-salaried staff. 3.There was a decrease in enrollment of children with disabilities for FY12 (SY 2011- 2012), which resulted in a reduction of teacher units needed to serve students with disabilities. 4/11/14Office of Special Education5

6. 4.An exceptionally costly special education program provided to a particular child with a disability because the child (1) has left the jurisdiction of the LEA; (2) has reached the age at which the obligation to provide a FAPE has terminated; or (3) the program is no longer needed. 5.Costly expenditures for long-term purchases, such as the acquisition of equipment or the construction of school facilities, were terminated during FY12 (SY 2011 – 2012). 4/11/14Office of Special Education6

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8. CODING/CALCULATION ERRORS –Explain the error in detail –Attach supporting documentation from the district financial system 4/11/14Office of Special Education8

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10. RETIREMENT/VOLUNTARY DEPARTURE OF STAFF –List the name of each teacher/s who retired or departed during or at the end of the 2011-2012 school year. –Report the total salary and benefits paid from State and local funds for each of the teachers listed. –List the name/s of the replacement teacher employed for the 2012-2013 school year. –Report the salary and benefits paid from State and local funds for each of the replacement teacher/s. 4/11/14Office of Special Education10

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12. 4/11/14 Non-allowable exceptions for #2 (retirement or voluntary departure): –Contract non-renewal –Staff lay-off Office of Special Education12

13. Decrease in the enrollment of children with disabilities –Explain why there is a reduction in the child count between SY 2011-2012 and SY 2012-2013 –Explain how the reduced child count reduced the number of teacher units –Provide supporting documentation (Child Count and TU Edit Reports from MSIS) 4/11/14Office of Special Education13

14. Decrease in enrollment –A = amount of state/local expenditures on MOE spreadsheet for SY 2011-2012 –B = December 1, 2011 Child Count –C = A/B for the per pupil cost –D = December 1, 2012 Child Count –E = D-B for the decrease in students with disabilities –Multiply the per pupil cost (C) by the current year’s decrease in students with disabilities (E) –The product will be your allowable exception amount 4/11/14Office of Special Education14

15. State and/or Local Funds expended in FY12 = $489,036.72 and FY13 = $452,977.68 A = $489,036.72 B = 121 C = A/B = $489,036.72/121 = $4,041.63 D = 109 E = B-D = 121-109 = 12 Allowable Exception = (12)($4,041.63) = $48,499.05 MOE Exception Allowed 4/11/14Office of Special Education15

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17. TERMINATION OF COSTLY EXPENDITURES –An exceptionally costly special education program provided to a particular child with a disability because the child (1) has left the jurisdiction of the LEA; (2) has reached the age at which the obligation to provide a FAPE has terminated; or (3) the program is no longer needed. NOTE: relates to a High Cost Pool – MS does not have a High Cost Pool at this time. –Costly expenditures for long-term purchases, such as the acquisition of equipment or the construction of school facilities, were terminated during the previous year (FY12). District should contact the Office of Special Education if considering the use of 4 and 5 above. 4/11/14Office of Special Education17

18. CONSEQUENCES –Project application will not be reviewed. –Allocation will be reduced by amount of MOE not met. 4/11/14Office of Special Education18

19. Remember: Justification requires approval from OSE and supporting documentation. ALL districts must have submitted justifications no later than May 30 th 4/11/14Office of Special Education19

20. The letter from OSEP included in the MOE package relates to Consolidated Appropriations Act, 2014 Signed January 17, 2014 Effective for 2014 Part B Grants Relevant Provision: That the level of effort a local educational agency must meet under section 613(a)(2)(A)(iii) of IDEA, in the year after it fails to maintain effort is the level of effort that would have been required in the absence of that failure and not the LEA’s reduced level of expenditures. 4/11/14Office of Special Education20

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22. Office of Special Education Bureau of Data and Fiscal Management Ellen Davis Burnham, Bureau Director Office of Fiscal Management Audrey Shaifer, Office Director Division of Program Management Mary Bobbitt, Division Director 601-359-3498 4/11/14Office of Special Education22