1. C ONTRACT 9ME/26 R ETURN FROM S UMMER L EAVE Fall 2012 JobAidLeave03.0814.12 Return From Summer Leave 9ME/26

2. 9ME F ACULTY E LECTION Please provide payroll the election form signed by your 9ME faculty 9ME/20 = Paid in 20 pays 9ME/26 = Paid over 26 pays This election an irrevocable election.

3. 9ME F ACULTY L EAVE 9ME Leave accrual will be activated effective 08/22/2012 for the 1 st pay period ending 09/02/2012. Manual adjustments should be entered onto PHAHOUR using adjustment leave codes on the first pay period of processing “if” your faculty member returned earlier than 8/20/2012.

4. PEAEMPL RECORD 9ME / 26 Defer Pay Faculty ECLS = 40, 69 April 30, 2009

5. P UTTING A 9/26 EMPLOYEE ON B ANNER D EFERRED P AY FOR A UGUST 20, 2012 Banner Deferred Pay is a process that pays a 9-Month employee for their full 26 pays, defers a portion of their pay until the summer when the pay is paid out from a liability account. The employee receives 26 equal pays, if there is no mid-year salary increase. The employee should start on Deferred Pay on August 20, 2012 and should not be able to switch back a forth between Deferred (9/26) and Non-Deferred (9/20) throughout the year. If the employee receives a pay increase, Banner automatically calculates what the employee will receive between the pay increase and the rest of the academic year (in this year, until August 18, 2013) and evens out the pay for the remaining payrolls. If the employee terminates prior to August 18, 2013, Banner will automatically calculate the payout on their last pay (if the termination is on NBAJOBS prior to the start of the terminating payroll). 2013 BW12 – 2013 BW 17 --- 27-MAY-2013 – 18-AUG-2013 are payout payrolls If an employee is moving from a 9/20 job to a 9/26 job, first terminate their ‘20’ job and creates a new ‘26’ job for the employee with a Start Date of 20-AUG-2012 and skip the Effective Date step. April 30, 2009

6. J OB D ETAIL - C ONTRACT P AY Add a Change with a New Effective Date 08/20/2012 RFS - Return From Summer Leave 9MS

7. J OB D ETAIL C HANGE R EASON Use effective date 08/20/2012 Verify the Annual Salary is accurate, update if necessary Factor = 20 Pays = 26 Save the record

8. D EFERRED P AY Go to the Deferred Pay tab of NBAJOBS. Enter LC in the Deferred Pay field and save. You will see the Factor changes to 20 and a Deferred Amount is calculated. This is the amount that is saved and sent to a liability account 20 times a year to be paid out during the 6 payout payrolls. The pay period salary is now $1,730.77 not what you see on the Job Detail window 2,250.00.

9. F ACTOR = 20 AND P AYS = 26 Annual Salary $45,000.00 Assign Salary $45,000.00 / 20 $2,250.00 Bi-weekly Salary $45,000.00 / 26 = $1,730.77 Defer Amount $519.23

10. S TEP 1 B ASE J OB You may begin entering future dated actions for pay period ending 09/02/2012 Base Job Tab – Contraction Information 9ME/26 faculty Begin Date = 08/20/2012 End Date = 08/18/2013

11. PDADEDN 9ME/26 Faculty will have one medical deduction codes and one life deduction codes.

12. 9ME C ONTRACT R ECORDS 9ME Contract employee that worked a summer contract should have had a different employee contract record. Have you terminated the summer Job Data record? Why? This Summer Contract record will produce a timesheet your employee will be over paid.

13. 9ME F ACULTY M OVING FROM A 9/20 TO A 9/26 If an employee is moving from a 9/20 job to a 9/26 job, first terminate their ‘20’ job and creates a new ‘26’ job for the employee with a Start Date of 08/20/2012 in the proper ECLS. Update PEAMEPL and Position /Suffix. PDADEDN – terminate the summer premiums deductions Does this require a review of all miscellaneous deductions?