1. New Title I Designee Training September 17, 2015 1

2.  Overview of the Federal Program Monitoring Process  Presentation on the programs reviewed at the school sites  Expectations for each program  Due dates for documentation  Collections procedures 2

3. Accepting funds obligates districts and school sites to maintain legal compliance Oversight Agencies & Monitoring Processes: United States Department of Education (USDE) - State Monitoring Office of Inspector General (OIG) - Fraud & Abuse California Department of Education (CDE) - FPM Process Single Audit - Required for Federal Funds 3

4. 4 Background: Both state and federal laws require the California Department of Education (CDE) to monitor categorical programs operated by Local Education Agencies (LEAs). State oversight is accomplished by conducting on-site and/or on-line monitoring. Goal: Promote the achievement of statutory desired outcomes and verify compliance with program requirements. Categorical funds are used for authorized purposes. Statutory performance goals are achieved.

5. 5 5 CE 02 School Parent Involvement Policy CE 07 School Site Council CE 08 SSC Approves SPSA CE 18 Supplement, Not Supplant CE 19 Time Accounting CE 20 Equipment Inventory CE 28 SSC Evaluate SPSA Services CE 30 Professional Development

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7.  What will the reviewers use to ensure our school is compliant?  What will I need to provide to ensure compliance? Program Instrument Evidence 7

8. Program Instrument  Contain the legal requirements pertaining to a specific program  Used to determine whether an LEA is meeting legal requirements 8

9.  7 Dimensions  I. Involvement  II. Governance and Administration  III. Funding  IV. Standards, Assessment, and Accountability  V. Staffing and Professional Development  VI. Opportunity and Equal Educational Access  VII. Teaching and Learning  Instrument Item  Core and Supporting Items  Evidence 9

10. Dimension Core and Supporting Items Instrument Item 10

11. Evidence 11

12. 12  CE 1: LEA Parent Involvement Policy  CE 2: School Parent Involvement Policy  CE 7: School Site Council Composition  CE 8: SSC Approves SPSA  CE 9: Parent Communication  CE 18: Supplement not Supplant  CE 19: Time Accounting  CE 20: Equipment Inventory  CE 25: Posting of SARC  CE 27: SPSA Evaluation  CE 28: Highly Qualified Teachers  CE 29: Paraprofessionals Meet Qualifications  CE 30: Professional Development  8 others reviewed at the central level, 2 not applicable in LAUSD, and 10 Waived by the CORE Waiver

13.  What can I do to get organized? 13 Create a main Compensatory Education folder on your desktop, my documents, or other accessible location. Within the folder, label a folder for each program item number.

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16. 16 Sample: Title I Allocation

17. All approved School Budget Signature Forms with original signatures in Blue Ink Reason: To Fund a …..to support the instructional program Principal Signature SSC Chair DateELAC Date1 UTLA Date QEIA Only: Justifications SPSA page SSC Agenda SSC Sign-Ins SSC Minutes

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22.  2015-16 Single Plan for Student Achievement (SPSA) Evaluation for the 20114-15 services provided. SSC Agenda, Sign-ins, Minutes indicating discussed, motion made and evaluation approved.  This process will be included in the development of the SPSA this year 22

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24.  CE 28: Parent Notification: Letter If Teacher Not HQT An LEA receiving Title I, Part A funds hires only ESEA-compliant teachers to teach in core academic classes. Parents are notified if their child has been taught for four or more consecutive weeks by a teacher. Low-income and minority students are not taught at higher rates by unqualified, out-of-field, or inexperienced teachers as are other students. BUL-Forthcoming 24

25.  Copies of the 4 week letters  Principal certification 25

26.  List of 2015-16 Categorically Funded personnel (psychologist, nurse, social worker, class size reduction teacher(s), paraprofessionals, etc.) from 7S046 and 7E046.  Time reporting documentation for each person on the list (semi-annual certifications or multi- funded documentation) NamePositionFunding SourcePercentage 26

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29.  Duty Statements (1 for each position funded out of Title I)  What is the job title?  What is their role on your campus?  How do they provide direct services to at-risk students, families, and the Title I Program?  How does the position supplement the core program at your school site? (Be specific with what they do on your campus. 1 Item for each position.) 29

30.  Job Description versus Duty Statement 30

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32.  Schools are responsible to provide evidence for all applicable CE items listed on the FPM instrument tool 32

33.  CE 9: Provides Notices in Parents' Primary Languages The LEA provides parents with information on school and parent activities in a format and, to the extent practicable, in a language the parents can understand. Law: 15% Rule 33

34.  CE 25: LEA Posts SARC The LEA shall publicize the SARC for each school, and notify parents or guardians of students that a hard copy will be provided upon request. The LEA that is connected to the Internet shall make the information contained in the SARC accessible on the Internet and make the information widely available through public means. 34

35.  2015-16 may not be available until March  Evidence of availability Newsletter, Website, Connect Ed Message REF-5673.3 35

36.  CE 30: School Resources for Professional Development The school devotes sufficient resources to high-quality and ongoing professional development for staff and parents, as appropriate, that improves instruction and enables all public school students to reach proficiency on state academic content standards. 36

37.  PD Calendar for 2015-16 – have 2014-15 available  Sample from School Site for 2015-16 – 2 Agendas, 2 Evaluations, and 2 Sign-ins. The key for the samples is to demonstrate the sharing of data or instructional strategies – aligned to your SPSA. 37

38.  CE 29: Paraprofessionals Meet Qualifications Paraprofessionals assigned to programs supported by Title I funds provide instructional services only under the direct supervision of a highly qualified teacher. 38

39.  List of 2015-16 Categorically Funded Paraprofessional Assignments (Title I Only) with funding source and the name of the HQ Teacher assigned to. PersonnelFunding SourcePercentageHQ Assignment 39

40.  2015-16 Principal Certification for HQ Paraprofessionals – obtain a copy of the 14-15 as well. 40

41.  The SSC annually develops, reviews, updates, and approves the SPSA, including proposed expenditures. The SPSA contains elements (a) through (e). 41

42.  All schools selected for the 2016-17 FPM review have an approved SPSA for 2016-17.  However, it is the SSC’s responsibility to annually review and update the SPSA, and align budgets or changes to budgets based on the SPSA. 42

43.  2015-16 SSC agenda, sign-ins, minutes indicating the SPSA/SPSA Update was discussed.  2015-16 SSC agenda, sign-ins and minutes indicating that the school’s budget was discussed and motion was made including school’s allocation letters were shared.  2015-16 SSC agenda, sign-ins, and minutes indicating data was reviewed. 43

44.  FPM shouldn’t be an event; it is an on- going process  Implement systems that will allow you to maintain the required evidence  Systems become a form of on-going professional development 44

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