1. GaETC 2008: Keys to Continuous Improvement New Reporting Requirements for Race and Ethnicity Effective 2009-2010 Levette Williams, GaDOE November, 2008 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

2. GaETC 2008: Keys to Continuous Improvement POINTS OF DISCUSSION 1.Why – Historical Background 2.Re-Identification – Two-part question 3.Data Collections – Communications – Impact 4.Available Resources 12/5/20152 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

3. GaETC 2008: Keys to Continuous Improvement Why – Background History In 1976, in response to an apparent under- count of Americans of Spanish origin or descent in the 1970 census. Congress passed public law 94-311 calling for the collection, analysis, and publication of federal statistic on persons of Spanish origin or descent. 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 3

4. GaETC 2008: Keys to Continuous Improvement Why – Background History In 1977, OMB issued the Race and Ethnic Standards for Federal Statistics and Administrative Reporting adding Hispanic ethnicity to Federal reports. Bureau of Labor Statistics showed that significantly more people appropriately identified as Hispanic/Latino or Latino when they were asked separate about Hispanic or Latino origin. 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 4

5. GaETC 2008: Keys to Continuous Improvement Why – Background History In 1997, OMB’s Revised Standards recommended that Federal forms ask two questions: The first about ethnicity and the second about race. The USDOE’s decision to adopt a two-part question is part of this ongoing effort to design Federal reports that yield more accurate counts of individuals who are Hispanic/latino. 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 5

6. GaETC 2008: Keys to Continuous Improvement Getting It Done: Re-Identification Impacts student and staff data – Georgia will implement the new race/ethnicity categories for SY09-10 data reporting – All students and staff must be given the opportunity to re- identify their race/ethnicity – Observer identification must be used if respondents do not supply information 12/5/20156 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

7. GaETC 2008: Keys to Continuous Improvement Getting It Done: Re-Identification School District Personnel should: – Understand the two-part question format and new race categories – Understand the federal aggregate reporting requirements – Develop plans for re-identification, including how and when it will be conducted – Develop process for re-identification through observer method – Identify specific changes to be made in their data systems (Student Records, Human Resources, testing) – Understand the timeline for implementation 12/5/20157 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

8. GaETC 2008: Keys to Continuous Improvement Getting It Done: Two-Part Question 1. Are you Hispanic/Latino? (Choose only one)  No, not Hispanic/Latino  Yes, Hispanic/Latino 2. Please select race(s) from list below. (Choose all that apply)  American Indian or Alaska Native  Asian  Black or African American  Native Hawaiian or Other Pacific Islander  White 12/5/20158 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

9. GaETC 2008: Keys to Continuous Improvement Getting It Done: Two-Part Question Ethnicity – Hispanic / Latino: A person of Cuban, Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture or origin, regardless of race. 12/5/20159 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

10. GaETC 2008: Keys to Continuous Improvement Getting It Done: Two-Part Question Race Categories – American Indian or Alaska Native (A person having origins in any of the original peoples of North or South America (including Central America), and who maintains tribal affiliation or community attachment.) – Asian (A person having origins in any of the original peoples of the Far East, Southeast Asia, of the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.) – Black or African American (A person having origins in any of the black racial groups of Africa.) – Native Hawaiian or Other Pacific Islander (A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.) – White (A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.) 12/5/201510 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

11. GaETC 2008: Keys to Continuous Improvement Getting It Out: Data Reporting The final guidance requires education institutions to report data to USDOE in seven aggregate racial and ethnic categories: 1.Hispanic/Latino of any race; and for individuals who are non- Hispanic/Latino only 2.American Indian or Alaska Native 3.Asian 4.Black or African American 5.Native Hawaiian or Other Pacific Islander 6.White 7.Two or more races 12/5/201511 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

12. GaETC 2008: Keys to Continuous Improvement Getting it Out – Data Reporting Multi-Racial is no longer an option. When student/staff responds to survey with the following: – Hispanic/Latino = No and Race = White, Black, Asian, (or any multiple race categories) then the race category determined for this person is Two or More Races 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 12

13. GaETC 2008: Keys to Continuous Improvement Getting It Out: Data Reporting SCENARIOETHNICITYRACE(S)FEDERAL REPORTING CATEGORY Determined as a Result of Race/Ethnicity Reported by Respondents 1 For Hispanic and any one race, Hispanic/LatinoAsianHispanic/Latino 2 For Hispanic and any combination of races, Hispanic/LatinoAsian Black or African American Hispanic/Latino 3 For Non-Hispanic and any one race, Not Hispanic/LatinoNative Hawaiian or Other Pacific Islander 4 For Non-Hispanic and any combination of races, Not Hispanic/LatinoAmerican Indian or Alaska Native White Two or more races 12/5/201513 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

14. GaETC 2008: Keys to Continuous Improvement Communications School Districts – GSIS Conference (February 2008) – Documentation website (March 2008) SIS Vendors – March vendor conference call 12/5/201514 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.”

15. GaETC 2008: Keys to Continuous Improvement Communications Vendor – DOE communicated timeline to SIS vendors – DOE requested vendors to keep the original race/ethnicity element and add two additional elements 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 15

16. GaETC 2008: Keys to Continuous Improvement Hispanic Enrollment 5-Year Growth 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 16

17. GaETC 2008: Keys to Continuous Improvement Available Resources Federal Register: – Final Guidance on Maintaining, Collecting, and Reporting racial and ethnic data to the USDOE New Forum Guide – September (2008) – Forum Guide to Implementing New Federal Race and Ethnicity Categories – Suggested Training Frameworks for State, School Districts and Vendors – Sample letters 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 17

18. GaETC 2008: Keys to Continuous Improvement 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 18

19. GaETC 2008: Keys to Continuous Improvement 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 19

20. GaETC 2008: Keys to Continuous Improvement Questions 12/5/2015 Kathy Cox, State Superintendent of Schools “We will lead the nation in improving student achievement.” 20