Presentation on theme: "IPEDS Race/Ethnicity Changes – what’s it all about? Alair Annual Conference April 3-4, 2008 Gayle Fink Director of Institutional Research University System."— Presentation transcript:
IPEDS Race/Ethnicity Changes – what’s it all about? Alair Annual Conference April 3-4, 2008 Gayle Fink Director of Institutional Research University System of Maryland
Federal Changes - Background Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Dept of ED Published in Federal Register 10/19/07 For implementing 1997 OMB standards (new R/E categories) NCES comment period for R/E implementation timeframe ended March 29 th a_Changes_to_1_29_2008.asp a_Changes_to_1_29_2008.asp Covers 2 separate issues: Collection of R/E data by institutions Reporting of aggregate data to US Dept of ED
Federal Changes - Background Original 1977 standards – single category New 1997 standards - two question format, separate ethnicity, multiple races federal studies on implementing 2000 federal provisional guidance 2007 federal final guidance
Collection of Race/Ethnicity Data Covers students, faculty and staff Encourages re-surveying all students and personnel to collect data in the new reporting format IPEDS Mandatory Dates: FY 2011 Collection Winter - fall 2010 human resources Spring - fall 2010 enrollment FY 2012 Collection- Fall – AY degrees and 12 month unduplicated headcount Spring - graduation rate cohorts (years vary with segment)
Collecting New Race/Ethnicity Categories Two-question format REQUIRED: 1. Is respondent Hispanic/Latino? Y/N 2. Respondent selects one or more races: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White
New Race/Ethnicity Guidance Non-resident alien (foreign) must be captured through separate citizenship question A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
Reporting New Race/Ethnicity Categories 1. Nonresident aliens 2. Race/ethnicity unknown 3. Hispanics of any race For non-Hispanics only: 4. American Indian or Alaska Native 5. Asian 6. Black or African American 7. Native Hawaiian or Other Pacific Islander 8. White 9. 2 or more races
Reporting New Race/Ethnicity Categories
We know what the categories are but… How do we make it happen?
Suggested Approach Campus Leadership support Identify a Project Leader Create Multiple teams: System Revision Team (technical) Points of Entry Team (process) Re-Surveying/Bridging Team Reporting Team Approach needs to fit with institutional culture
Project Leader – Sample Tasks Coordinate/liaison with work teams Develop overall implementation calendar In consultation with teams, develop training materials Work with Public Relations to develop an educational campaign about the project
System Revision team – Sample Task Vendor update coordination Web interface updating Data storage and retention Support data collection efforts
“Points of Entry” Team – Sample Tasks Identify all places where R/E information is entered Admissions Academic Departments Registration Human Resources Non-credit registration File uploads from outside sources Identify all paper/electronic forms that need to be revised
“Points of Entry” Team Working with other teams – develop approaches to capturing R/E information New students New faculty/staff Continuing students Current faculty/staff Returning students Part-time faculty Older GRS cohorts System Team? Re-Surveying or Bridging?
Re-Surveying/Bridging Team Discuss the pros/cons of re- surveying and bridging Suggest approaches to re-surveying As part of the registration process? As part of an alumni survey? As part of time-sheet/productivity reporting? Recommend approaches to missing data/non-responses
Reporting Team Discuss analysis approaches for multi-race reporting Discuss whether to include multi-race in the reporting of minority Work with other institutions/ associations/consortiums/ publications to determine their reporting requirements Experiment with possible impact as part of an entering student survey or alumni survey
Concluding thoughts… R/E is a costly enterprise Dual maintenance of R/E data during transition Process can not start early enough DOE will be providing additional guidance in the next couple months on: Question wording (See URL for example) Non-Response Record retention
Questions? Comments? Gayle Fink Director of Institutional Research 3300 Metzerott Road Adelphi, Maryland