1. ETD-db: Workflow, the Short Story Edward A. Fox and Gail McMillan Virginia Tech (fox@vt.edu, gailmac@vt.edu) Newcomers’ Workshop @ ETD 2009 University of Pittsburgh, 10 June 2009

2. About ETD-db  Web (html) pages and Perl scripts that interact with a MySQL database  Used by researchers, ETD authors, graduate school personnel, and library personnel to enter and manage files and metadata metadata and attach their ETDs  Developed at Virginia Tech  Digital Library and Archives (authored, maintains)  Graduate School  NDLTD: Networked Digital Library of Theses and Dissertations Is available FREE of charge to members of NDLTD.

3. http://scholar.lib.vt.edu/ETD-db/

5. ETD-db Workflow: Student Authors Login Enter details (metadata) such as name, title of the ETD, degree, department, committee members, keywords, abstract, copyright statement, etc. Set access level for the ETD –Worldwide access –Restricted access (host university-only) –Embargoed access (inaccessible to everybody)

8. ETD-db Workflow: Graduate School Submitted ETD is stored in ETD-db on library server Graduate School personnel login –Access list of submitted ETDs Can email and maintain record of communication with student authors –Approve ETDs

9. ETD-db Workflow: Graduate School Approving an ETD automatically generates –Emails Congratulations to author and committee Notifies UMI/ProQuest –List of ETDs to be cataloged –Access Public University-only –Inaccessible: Embargoed/Withheld ETDs

10. ETD-db Workflow: Library Hosts ETD-DB Hosts ETD server –Provides access –Maintains embargoed/hidden ETDs Separate from ETD-db –Catalogs ETDs –Systematic data backups –Preservation through NDLTD/MetaArchive collaboration

11. ETD-db software is free to NDLTD http://scholar.lib.vt.edu/ETD-db Contact Gail McMillan Digital Library and Archives, Virginia Tech gailmac@vt.edu

12. Talk to Gail at the Technology Fair