1. A State Staff Guide for Managing Statewide Initiatives Presented by Dr. Lennox McLendon

2. McLendon and Polis 2011 2 Welcome Introduce yourself to your table partners and state ONE initiative that you are either: Presently involved in OR You will be starting soon OR You would like to start.

3. McLendon and Polis 2011 3 Training Objectives You will: Examine a step-by-step process for piloting and implementing a program improvement initiative statewide Review resources for state wide initiatives in –Common Core Standards –Teacher Quality –Social Networks –Instructional Technology –Transitioning –Career Pathway –Managed Intake/Enrollment. You will: Examine a step-by-step process for piloting and implementing a program improvement initiative statewide Review resources for state wide initiatives in –Common Core Standards –Teacher Quality –Social Networks –Instructional Technology –Transitioning –Career Pathway –Managed Intake/Enrollment.

4. McLendon and Polis 2011 4 Going to Scale The process of planning, piloting, integrating, and evaluating a program improvement strategy statewide

5. McLendon and Polis 2011 5 Task 2: Engaging a workgroup Selection of the right folks is critical! Strong thinkers, analyzers, questioners Experienced folks with good background knowledge “Newer” staff to gain broader perspective s Good communicators willing to spread the word and gain input from their colleagues

6. McLendon and Polis 2011 6 Task 3: Setting a Vision and Goals You also won’t know if you got there! Begin with a vision. This initiative will be working well when… Specify goals, outcomes, and/or expectations. The clearer the specifications, the easier job the pilot sites and early adopters will have. If you don’t know where you’re going, you can’t get lost!

7. McLendon and Polis 2011 7 Task 4: Gathering and selecting promising practices Where do you look? –NAEPDC State Resource Library http://naepdc.org/resource_library/resour ce_library_home/resource_library_home.h tmlhttp://naepdc.org/resource_library/resour ce_library_home/resource_library_home.h tml –Today’s Workshop

8. McLendon and Polis 2011 8 NAEPDC State Resource Library Accountability Coordinated Funding StreamsCoordinated Funding Streams Curriculum & Instruction Distance LearningFinancial Systems and Performance Funding Technology Local Program Applications Marketing & Student Recruitment One Stop Services Professional Development Program Monitoring and Quality Indicators Program Planning Targeted Areas: Family Literacy Targeted Area: Workplace Education Targeted Area: English as a Second Language

9. McLendon and Polis 2011 9 Where do you look? –NAEPDC state staff contact list by job function http://naepdc.org/state_staff%20job%20 function.htmhttp://naepdc.org/state_staff%20job%20 function.htm Task 4: Gathering and selecting promising practices

10. McLendon and Polis 2011 10 NAEPDC State Staff Contact List ABE and LiteracyCorrectional EducationHealth and Literacy Adult High School DiplomaData CollectionMarketing ASE/GED Preparation Using Data For Program Improvement Professional Development Assessment: Best PlusDistance Learning Program Monitoring and Evaluation Assessment: CASASESOLSpecial Learning Needs/LD Assessment: TABEEl CivicsTechnology Assessment: WorkkeysExternal Diploma ProgramVolunteer Literacy Compensatory EducationFamily LiteracyWorkplace Education Content StandardsFinancial ManagementOther Contract ManagementGED Testing

11. McLendon and Polis 2011 11 Task 5: Developing a pilot testing plan Key Considerations  Staffing and materials  Staff development and support  Potential pilot sites  Benchmarks to measure success  Action steps  Budget

12. McLendon and Polis 2011 12 Task 6: Selecting and preparing the pilot sites Have all of your ducks in a row. Set the climate. Set clear expectations. Have a single point of contact. Be open to their input and recommendations. Train thoroughly and then train some more.

13. McLendon and Polis 2011 13 Task 7: Conducting the pilot, measuring the impact, and developing/fine-tuning PD and resources. Measuring the impact –Be clear on what you need to know Process (inputs) –Training and technical assistance provided –Financial impact –Policies and/or guidance in place –Support required by local leadership –Time involved for successful implementation Products (outputs) –Adapted or developed instructional, management, and training materials –Teacher and/or student outcomes

14. McLendon and Polis 2011 14 Task 7: Conducting the pilot, measuring the impact, and developing/fine-tuning PD and resources. Policy alignment Resource alignment PD alignment

15. McLendon and Polis 2011 15 Task 8: Documenting and evaluating the results Evaluation Criteria Evidence identified by stakeholders

16. McLendon and Polis 2011 16 Task 9: Integrating program-wide To wave or not to wave? –Depends on size of state –Your resources –Level of pilot success –Diversity among your programs

17. McLendon and Polis 2011 17 Task 10: Celebrating the success Don’t forget to recognize the pilots and early adopters. Thank all of the participants in the process.

18. McLendon and Polis 2011 18 Task 11: Monitoring impact and making necessary adjustments. Carefully analyze evaluation data to determine strengths, outcomes, and areas needing further adjustments. Publish a brief report with an executive summary to establish the impact of the initiative on established goals. Be sure to send report to key stakeholders.

19. Let’s Look at the Resources McLendon and Polis 2011 19

20. McLendon and Polis 2011 20 Final Reflection

21. McLendon and Polis 2011 21 Always willing to help… Lennox McLendon –lmclendon@naepdc.orglmclendon@naepdc.org