1. This project is part of the JISC FAIR programme The Copyright Conundrum: how to populate your repository and stay legal SPARC Workshop, 18-19th November 2004 Morag Greig Project Manager (DAEDALUS) DAEDALUS is part of the JISC FAIR Programme

2. Outline DAEDALUS Project background Author’s attitudes to copyright agreements My role in dealing with copyright issues Copyright checking process Populating repositories v copyright agreements? Interpreting copyright agreements

3. DAEDALUS Project Part of JISC FAIR Programme Aim is to build a collection of institutional repositories at the University of Glasgow Funded until July 2005 Core strategic aim for the Library: project aims to become a fully functioning service Two strands –Advocacy –Service Development

4. Author’s attitudes to copyright agreements General lack of awareness of what they have signed and the consequences Fear they will not get published if they don’t sign Preference for project staff checking copyright agreements for them Changing attitudes - balance between informing and dictating

5. My role in dealing with copyright Advising staff on general and specific copyright issues Checking publishers’ copyright agreements before full text of articles is added to repository Contacting publishers directly/liaising with publishers where necessary

6. Current deposit process Concentrating here on repository for published & peer reviewed papers Most content being added via a ‘mediated deposit’ process Copyright checking therefore being done as part of this process

7. Copyright checking process Check SHERPA/RoMEO list Check publisher web site Contact publisher directly to seek permission if situation is unclear or no information about authors’ rights are provided Full text therefore added in good faith

8. Populating repositories v copyright agreements? Sticking strictly to the letter of the law can make it very difficult to populate repositories Element of ‘risk’ involved in populating a repository

9. Interpreting copyright agreements Lack of clarity, e.g. authors retain copyright, but publishers still set restrictions on what authors can do Does one outweigh the other? Personal/departmental/university sites – what does this mean in practice? Publisher versions v authors’ final versions – becoming a major issue

10. Conclusions Constantly changing landscape, so need to be aware of changing policies Need to work with authors to get them to keep their own copy of the final version of their articles Authors need to be persuaded to consider more carefully the copyright agreements they sign and in addition to talk to their publishers about retaining rights.

11. DAEDALUS Project http://www.gla.ac.uk/daedalus DAEDALUS