1. MS ACCESS – FORMS AND REPORTS Naman Kohli naman.kohli@mail.wvu.edu October 31, 2013 1

2. UPCOMING DEADLINES 1 st November – Homework 4 – Start asap. Some tricky questions. 4 th November – MyITLab Lesson D 8 th November o Homework 5 (published !) o Exam 2 Review Session – Harish at 12 pm in 206 Homework Link - http://cs101.wvu.edu/resources/homework/homew ork-help-live/ http://cs101.wvu.edu/resources/homework/homew ork-help-live/ Exam Link - http://cs101.wvu.edu/resources/exam/review- projects/ http://cs101.wvu.edu/resources/exam/review- projects/ 2

3. EMAIL PROBLEMSAND GRADING 1 st November – ACCESS HOMEWORK 1 Due to migration there will be email problems – server issues, emails lost Try to do your homework before it !! MyITLab A and B grading done. Check it and let me know if you have any problems. 3

4. FORMS EXERCISE Open Baseball Statistics File that you have downloaded We wish to create a form with a subform using the FORM WIZARD. –Create a form named League Results with a subform named League –The main form should display the name of each league and division in the Divisions table. –The subform should display the individual team names, the percent of games won, and whether they participated in a playoff game. –Select Datasheet layout and a design style of your choice. 4

5. 5 REPORTS EXERCISE Download the following file onto your computer: climate.accdb Open the climate.accdb database in Microsoft Access.

6. CREATE A REPORT USING THE REPORT WIZARD Using the Report Wizard, create a report to show the results of GlobalWarmingData query. Display all fields from the query. View by date; change the grouping interval for the date field to year. Use a stepped layout, portrait page orientation, and a design style of your choice. Name the report GlobalWarmingData. 6

7. CREATE SUMMARY STATISTICS Create a report to show the results of 2003Data query. Display all fields from the query. View by year. Display minimum and maximum values of all fields as summary statistics. Use the block layout, portrait page orientation, and the Opulent design style. Name the report 2003Data. 7

8. FILTER REPORT Open the 2003Data report in Report View. Right-click the first latitude value (31.5) in the report. Select EQUALS 31.5 from the shortcut menu to view data collected for only the selected latitude. 8

9. SUBJECT – FORM_REPORT Email both files with above subject. 9

10. FUNDAMENTALS OF SQL Structured Query Language (SQL) –Industry standard language for defining, manipulating, and retrieving the data in a database –Used to create and modify tables –Microsoft’s own version of SQL for Microsoft Access Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 10

11. INTERPRET AN SQL SELECT STATEMENT SQL Select Statement – is used to retrieve data from the tables in a database SQL Keyword – defines the purpose and the structure of an SQL Statement Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 11

12. INTERPRET AN SQL SELECT STATEMENT (CONTINUED) 4 basic SQL keywords: SELECT - Instructs Access to return the specific fields from one or more tables FROM - Specifies the table(s) that will be searched WHERE - Specifies the criteria that records must match to be included in the results ORDER BY - Is used to sort the records by a certain field in either ascending or descending order 12

13. USE AN SQL SELECT STATEMENT AS A RECORD SOURCE (CONTINUED) Basic structure of an SQL statement: SELECT field names FROM table name WHERE specified criteria must be met ORDER BY field name; 13

14. USE AN SQL STATEMENT IN A QUERY SELECT * FROM [TableName] Write it in the query design once you click the SQL button on the bottom right 14