1. by Mary Anne Poatsy, Keith Mulbery, Eric Cameron, Jason Davidson, Rebecca Lawson, Linda Lau, Jerri Williams Chapter 10 Using Macros and SQL in Access 1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

2. Understand the purpose of a macro Create a stand-alone macro Use the Macro Designer Attach an embedded macro to an event Identify when to use a data macro 2 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

3. Create an event-driven data macro Create a named data macro Understand the fundamentals of SQL Interpret an SQL SELECT statement Use an SQL SELECT statement as a record source 3 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

4. Macro – series of actions that can be programmed to automate tasks Two categories of macros: – Stand-alone macro – database object that you create and use independently of other controls or objects – Embedded macro – executes when an event attached to a control or object occurs 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

5. Event – occurs when a user enters, edits or deletes data or opens, uses, and closes forms and reports 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

6. Macro Designer enables you to create and edit macros Four methods for adding actions to a macro with the Macro Designer: – Click Add New Action arrow and choose action – Type the action name in directly – Locate and double-click action in the Action Catalog – Drag the action from the Action Catalog 6 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

7. Argument – a variable, constant, or expression that is needed to produce the output for an action 7 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

8. Two methods of creating embedded macros: – Wizard – let Access create the macro for you – Manually – click the ellipsis in the event box of the control or object you are manipulating 8 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

9. Data macros: – Execute a series of actions when a table event occurs or whenever a named data macro is executed – Attach programming logic to tables – Enable organizations to apply business logic to a database 9 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

10. Data macros: – Can be used to validate and ensure the accuracy of data in a table – Can only be used with table events – Cannot be used with other objects 10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

11. Two main types of data macros: – Event-driven – triggered by table events – Named – can be run from anywhere in the database 11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

12. Structured Query Language (SQL) – Industry-standard language for defining, manipulating, and retrieving data in a database – Developed at IBM in the early 1970s – Microsoft developed its own version of SQL for Access – All Access queries use an SQL statement to extract data from tables 12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

13. SQL SELECT statement is used to retrieve data from table in a database SQL keyword defines the purpose and structure of an SQL statement – Shown in UPPERCASE Four basic keywords: – SELECT, FROM, WHERE, ORDER BY 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

14. SELECT keyword – instructs Access to return the specific field from one or more tables or queries – Example: SELECT fieldname FROM keyword – specifies the table(s) that will be searched – Example: FROM tablename 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

15. WHERE keyword – specifies the criteria that records must match to be included in the results – Example: WHERE (Lastname=“Smith”) ORDER BY keyword – sorts the records by a certain field – Example: ORDER BY fieldname 15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

16. Forms and reports must have a record source Record source can be table, query, or SQL Basic structure of an SQL statement: 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

17. Add an SQL Record Source to a Report – Replace existing record source with SQL statement Copy an SQL Statement from SQL View – SQL statements are in text format in SQL view and can be copied and pasted into the record source of a report 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

18. In this chapter you learned to: – Understand the purpose of a macro – Create a stand-alone macro – Use the Macro Designer – Attach an embedded macro to an event – Identify when to use a data macro 18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

19. – Create an event-driven data macro – Create a named data macro – Understand the fundamentals of SQL – Interpret an SQL SELECT statement – Use an SQL SELECT statement as a record source 19 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

20. 20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

21. 21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.