1. Co-ordinators Day 14 th October 2015

2. New Faculty / School Structure. Sarah Roe

3. Placement Review

4. 1 student did not go out 1 mark TBC when collated 4 students deferred or temporarily withdrawn Level 1 Placements (May-July 2015) 134OT May-July 2015 177 students eligible. All who could be placed were placed. Some with delayed starts.

5. Level 2 Placements (February – May 2015) 246OT Feb – Apr 2015 159 Students were placed.

6. Level 2 Placements (February – May 2015) 252OT Feb – Apr 2015 10 Students were placed.

7. Contemporary Placements Level 2 16 students allocated a contemporary placement 1 new project with Coventry City Council Mix of OTs in practice and tutors undertaking long arm supervision

8. Level 3 Placements (Sept-Dec 2015) 184 students out on placement (thank you so much for all the offers!) 174 level 3 students (43 within contemporary placements & 4 are overseas) 10 level 2 students Unable to place 1 level 3 student

9. Contemporary placements Level 3 43 students on contemporary placements 7 in TV & 36 in WM Lots of interest from OTs in practice to undertake long arm supervision 25 OTs in practice as PEs 6 tutors at the university as PEs Placements in 15 established settings Placements in 3 organisations new to OT students (WM) (Grapevine, Elliott House, Finefutures) 1 new project placement in TV (Topas Unit)

10. Summer placements 21 level 3 students (10 resits) – 16 passed – 1 deferral – 3 failed – 2 still completing 4 level 2 students (all students were first attempt) – 3 passed – 1 deferral 3 level 1 students (all students were first attempt) – All passed

11. Level 2 Evaluations Extremely positive evaluations, unfortunately only 66 received ( %) ‘exemplary support’ ‘placement allowed me to find myself as an OT’ ‘excellent learning opportunity’ ‘excellent for developing professional skills and working independently’ ‘enthusiastic PE, who challenged me to learn new ways of working’ ‘encouraged to try ideas and allowed to be creative and implemented some of my suggestions for service improvement’ ‘this is a Trust I would love to work for in the future’ ‘having a split placement in stroke outreach and neurology was very beneficial’ ‘a truly inspirational OT who has taught me a new level of thinking, both clinically and in leadership experiences’ ‘my experience has made me consider mental health for my future employment’

12. Level 2 Evaluations ‘placement is an exhausting time for students but also for educators I think they should be given at least 1 extra day annual leave’ ‘Commute and travel expenses’ ‘I sometimes felt that my educator didn’t always have as much time as I needed at times. I didn’t always agree with the way I was spoken to and this made me feel negative toward the placement and not want to be there’ ‘Unfortunate I received incorrect details of placement area as my educator had rotated and this impacted upon preparation’ ‘access to patient notes’ ‘I feel that educators need to made aware that students are not marked on a pass / fail basis and that students should be encouraged to achieve the best marks and not just be satisfied with a pass’ 4 students reported that arrangements were not made for supervision is their educator was not available.

13. Level 2 Evaluations 3 students reported not receiving feedback in a timely fashion. 1 student reported not receiving supervision and teaching in line with professional requirements. 2 students reported that their PE did not appear to understand assessment procedure and documentation. 1 students reported that the placement did not enable them to develop integration of theory to practice. 1 student did not feel challenged to use their evidence base. 2 student did not feel able to approach staff to discuss issues. 1 student reported that they did not feel confident that repeated unprofessional behaviour would be reported within the organisation and explained that they felt that one educator had been unprofessional and only provided negative feedback – this feedback has not been reported by other students in the Trust.

14. Level 1 Evaluations Overall the evaluations were extremely positive – unfortunately only 59 evaluations returned (33%) ‘I had a fantastic placement. The opportunities to observe and participate exceeded my expectations’ ‘interesting placement with specialist services’ ‘I was able to develop my skills and gain in depth knowledge’ ‘amazing – opportunities exceptional’ ‘extremely positive experience’ ‘fantastic placement – 2 practice educators who were knowledgeable, passionate and challenged me’ ‘I learnt so much being on placement with such a good team’ ‘Thoroughly enjoyed the placement although I felt mentally exhausted’ ‘Supervisions were always lengthy and detailed and comments values’

15. Level 1 Evaluations ‘pushed out of my comfort zone, which enhanced my learning and built confidence and professional ability’ ‘I felt my educator was not around for much of my placement but I received support from another member of the team’ ‘It seemed as though a lot was expected for my stage of learning’ 2 students reported not receiving feedback in a timely fashion 1 student reported not receiving weekly supervision 3 students reported that their PE did not appear to understand assessment procedure and documentation 2 students reported not being challenged to use their evidence base within the placement 1 student did not feel able to approach staff to discuss issues

16. General feedback Induction to policies and procedures e.g. whistleblowing and incident reporting Supervision arrangements during leave / absence

17. Placement audit Audit documentation will be sent out in next 2 weeks for updating Please return audit documentation as soon as possible to assure the quality of placement provision Deadline for return – December 2015

18. Placement audit

19. Placement Connect Placement Connect, the website for practitioners that support our health and social care students in placement. http://placementconnect.coventry.co.uk/ Do you know about it? Have you used it? If yes, what for? If not, why not? What would make you use it?

20. Placement Connect Recently updated all materials on placement connect In the process of developing some short podcasts linked to learning agreements, supervision and assessment processes and the presentations Any ideas for additional material?? Email HLS - OT Fieldwork otfieldwork.hls@coventry.ac.uk otfieldwork.hls@coventry.ac.uk

21. CPD Interprofessional Conference – 17th June 2015 The second interprofessional conference was held at the Welcome Centre, the theme for the conference was ‘hearing the student voice’ whilst promoting excellence in practice education. Included a keynote lecture from Professor Lisa Bayliss Pratt representing HEE and a range of workshops including attachment styles, IPL, hearing the student voice Used actors to role play a real life scenario ‘overcoming the challenges of practice learning’ Conference was well attended by a range of professionals Overall was very well evaluated The conference planning committee are meeting to organise the 2016 event Any suggestions for inclusion please email HLS - OT Fieldwork otfieldwork.hls@coventry.ac.uk otfieldwork.hls@coventry.ac.uk

22. CPD Programme update Facilitating learning in practice education Supporting the failing student Models of supervision Models of OT practice for practice education Supporting students with additional support requirements New: Using learning agreements in practice education Supporting occupational therapy students on placement: a workshop for OT support workers

23. 244OT – Context of Occupational Therapy Review Darren Awang

24. APPLE Accreditation APPLE has undergone review at the COT As of July 2nd 2015 APPLE has become a BAOT member only benefit. Occupational therapists who are already booked to complete a course, or working towards accreditation and who are NOT members of BAOT will have their accreditation honoured, however when the time to reaccredit arrives they will not be able to do so unless they become a member of BAOT. The six learning outcomes from the previous version of APPLE remain the same. The APPLE resources have been updated by the Steering Group which is formed of academic colleagues and COT staff to reflect the current professional language, culture and workforce requirements but continue to align to the original outcomes. The new webpages and resources have been uploaded and are now in use. See handout for further information.

25. APPLE Accreditation Limited numbers of people renewed accreditation 300 educators have been accredited by Coventry university Currently we have 112 known accredited educators Now offering a viva for reaccreditation – please contact otfieldwork.hls@coventry.ac.uk if you wish to complete your reaccreditation via vivaotfieldwork.hls@coventry.ac.uk

26. Placement dates Placement Dates 2015/16 Level 2 – 15th February – 22nd April 2016 Level 1 – 16th May – 1st July 2016 Summer placements can begin anytime from the beginning of June Please contact us at otfieldwork.hls@coventry.ac.uk to offer any placements.otfieldwork.hls@coventry.ac.uk

27. Date and time of next meetings Wednesday 27th April 2016 Set date for October / November 2016

28. Business raised by co-ordinators: A question has been asked about how much support do PE’s need to give to the student for their presentation? “If they come with only a few ideas are we supposed to point out relevant research articles etc it is difficult to know how much information would come from the educator and how much from the student”