1. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-2072 applies 1 Mr. Skip Hawthorne OUSD(AT&L) DPAP/CCAP Reducing Non-Productive Processes and Bureaucracy Acquisition Community Symposium April 12, 2011 Mr. Nicholas Torelli OUSD(AT&L) ASD(R&E)/SE Dr. Mona Lush OUSD(AT&L) ARA

2. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Agenda 2 Overview of Acquisition Efficiency Initiatives Focus on Non-Productive Processes and Bureaucracy Acquisition Documentation Streamlining Status of Other Ongoing Actions Reducing Low Value Added Statutory Requirements Reducing Volume & Cost of Congressional and Internal Reports DAB Decision Briefing Templates Next Steps

3. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Acquisition Efficiency Roadmap from USD(AT&L) 14 September 2010 policy memo Target Affordability and Control Cost Growth -Mandate affordability as a requirement -Implement “should cost” based management -Eliminate redundancy within warfighter portfolios -Achieve Stable and economical production rates -Manage program timelines Incentivize Productivity & Innovation in Industry -Reward contractors for successful supply chain and indirect expense management -Increase Use of FPIF contract type -Capitalize on progress payment structures -Institute a preferred supplier program -Reinvigorate industry’s independent research and development Promote Real Competition -Emphasize competitive strategy at each program milestone -Remove obstacles to competition Allow reasonable time to bid Require non-certified cost and pricing data on single offers Enforce open system architectures and set rules for acquisition of technical data rights -Increase small business role and opportunities Improve Tradecraft in Acquisition of Services -Assign senior managers for acquisition of services -Adopt uniform services market segmentation (taxonomy) -Address causes of poor tradecraft Define requirements and prevent creep Conduct market research -Increase small business participation Reduce Non-Productive Processes and Bureaucracy -Reduce frequency of OSD level reviews -Work with Congress to eliminate low value added statutory requirements -Reduce the volume and cost of Congressional Reports -Reduce non-value added requirements imposed on industry -Align DCMA and DCAA processes to ensure work is complementary -Increase use of Forward Pricing Rate Recommendations (FPRRs) to reduce administrative costs

4. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Acquisition Efficiency Guidance 4 Reduce frequency of OSD level reviews Work with Congress to eliminate low value added statutory requirements Reduce by half the volume and cost of internal and Congressional Reports Reduce non-value added requirements imposed on industry Streamline Acquisition Documentation Reduce Non-Productive Processes and Bureaucracy

5. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies USD(AT&L) Better Buying Power Initiative We are part of “Reducing Non-Productive Processes and Bureaucracy” Acquisition documents will be reviewed, streamlined or, where feasible, eliminated Required reports will also be reviewed The value and utility of all reports will be re- assessed 5

6. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Acquisition Documentation Streamlining Task Force 6 TASK FORCE PRODUCTS A description of the core purpose and essential content of each document Recommendations for elimination/and or substantial streamlining of all currently required documentation. Dissenting views will be documented. Justification for retaining any document content "as is." Dissenting views will be documented. Examples of streamlined documents as appropriate Proposed revisions to policy, regulations, and other document guidance such as the Defense Acquisition Guidebook. Recommendations for links to other source documents that can be included by reference instead of duplicated or summarized. MISSION: The mission of the Acquisition Documentation Streamlining Task Force is to examine and make recommendations of all of the documents currently required to support all Milestone and major decision points for each MDAP, MAIS, Business MAIS, and Special Interest program.

7. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Why Streamline Documentation? 7 Prepared for senior management with little meaning for the preparers Too many pages; too little or irrelevant content Too much duplication of common information Insufficient planning detail Accretion of information requirements over time Streamlining efforts should be applicable at all levels of the Enterprise INTENT: Change the focus to documents that the Program team actually needs and uses to manage their Program: Concept  Design  Sustainment

8. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Acquisition Documentation Streamlining Task Force Participation 8 Task Force Co-Leads Nicholas Torelli, AT&L/Systems Engineering Mona Lush, AT&L/Acquisition Resources and Analysis Skip Hawthorne, AT&L/Defense Procurement and Acquisition Policy With Representatives from Army Navy Air Force Joint Staff OSD: Defense Acquisition University Developmental Test & Evaluation Installations and Environment Logistics and Materiel Readiness Portfolio Systems Analysis Cost Analysis and Performance Assessment Defense Intelligence Agency The DoD Chief Information Officer/Assistant Secretary of Defense for Networks and Information Integration Director, Operational Test & Evaluation Under Secretary of Defense (Intelligence) Under Secretary of Defense (Personnel & Readiness)

9. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Acquisition Documentation Streamlining Task Force Action Plan 9 Review of Acquisition Strategy Draft Revised Acquisition Strategy Initiate Review of Other Documents Task Force Review of Revised Acquisition Strategy Draft Revisions of Other Documents Task Force Review of Other Documents Initial Review of Revised Documents Issue Revised Business Practice June - July August September October November December Task Force Formed Documents at Initial Review DocumentOffice of Primary Responsibility (OPR) Acquisition StrategyARA / DPAP Systems Engineering PlanSE Program Protection PlanSE Life-Cycle Sustainment PlanL&MR Acquisition Information Assurance StrategyASD (NII) Information Support PlanASD (NII) Net-Centric Data StrategyASD (NII) Economic AnalysisCAPE / NII Analysis of AlternativesCAPE Cost Analysis Requirements DescriptionCAPE Manpower EstimateUSD(P&R) Operational Test PlanDOT&E T&E Master PlanDOT&E / DT&E T&E StrategyDOT&E / DT&E Life-Cycle Signature Support PlanUSD(I) Issue Revised Documents as They are Approved

10. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies AF/Navy/Army: 2.3.1~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ PSA/AF/L&MR: 2.3.1~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ DPAP/ARA: 2.3.1~~~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~ I&E: 2.3.4.1~~~~~~~~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ Navy/Army: NEW 2.3.4.1~~~~~~~~~ Rationale: ~~~~~~~~~~~~ IC/IP: NEW 2.3.4.7~~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ Navy/Army: 2.3.6~~~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ PSA: 2.3.7~~~~~~~~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ Army: 2.3.7~~~~~~~~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ DPAP/ARA: 2.3.10.2~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~ CBRN: 2.3.11~~~~~~~~~~~~~~~~~~~ Rationale: ~~~~~~~~~~~~ 10 Notional Streamlining Review Process CURRENT OUTLINE 2.3.1 ~~~~~~~~~~~~ 2.3.2 ~~~~~~~~~~~~ 2.3.3 ~~~~~~~~~~~~ 2.3.4 ~~~~~~~~~~~~ 2.3.5 ~~~~~~~~~~~~ 2.3.10 ~~~~~~~~~~~ 2.3.10.1 ~~~~~~~~~~ 2.3.10.2 ~~~~~~~~~~ 2.3.11 ~~~~~~~~~~~ 2.3.12 ~~~~~~~~~~~ REMOVE ADD MOVE SEP, TEMP, LCSP, etc. Where? STREAMLINED, ANNOTATED OUTLINE 2.3.1 ~~~~~~~~~~~~ 2.3.2 ~~~~~~~~~~~~ 2.3.3 ~~~~~~~~~~~~ 2.3.4 ~~~~~~~~~~~~ 2.3.5 ~~~~~~~~~~~~ 2.3.6 ~~~~~~~~~~~ 2.3.7 ~~~~~~~~~~~ ESSENTIAL INFORMATION Acquisition Strategy Restructured Essential info Logically organized If “Moved” … ADD MOVE REMOVE DELEGATE REORGANIZE MODIFY REMOVE } }

11. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies DoDI 5000.02 Document Disposition DAB Documents Under Review DocumentSOURCEOPR*Disposition Acquisition Strategy / Technology Development StrategyReg: DoDI 5000.02ARA / DPAPReady; Approved at S I G Data Management StrategyStat: 10 USC 2320ARA / DPAP / SEIncreased emphasis in AS Systems Engineering PlanReg: DoDI 5000.02SEReady; Approved at S I G Corrosion Prevention and Control PlanReg: DoDI 5000.67AT&LAddressed in SEP IUID (Individual Unit Identification) Implementation PlanReg: DoDD 8320.03 +DPAPAddressed in SEP PESHE / NEPA Compliance PlanStat: 10 USC 4321 +I&EAddressed in SEP Program Protection PlanReg: DoDI 5200.39SEPDUSD(AT&L) comments Acquisition Information Assurance StrategyReg: DoDI 8580.1ASD (NII)Consolidated into PPP Life-Cycle Sustainment PlanReg: DoDI 5000.02L&MRPDUSD(AT&L) comments Life-Cycle Signature Support PlanReg: DoDD 5250.01USD (I) In work, renamed Life-Cycle Mission Data Plan to be more comprehensive Information Support Plan (ISP)Reg: DoDD 4630.05 +ASD (NII)In work Net-Centric Data StrategyReg: DoDD 8320.02ASD (NII)To be consolidated into ISP T&E Master PlanReg: DoDI 5000.02DOT&E / DT&EIn work; renamed at MS A T&E StrategyReg: DoDI 5000.02DOT&E / DT&EReplace TES w/TEMP at MS A Operational Test PlanStat:10 USC 2399DOT&EIn work Economic Analysis (for MAIS programs)Stat: P.L. 106-398CAPE / NIIIn work Analysis of AlternativesStat:Title 40 Subtitle IIICAPEIn work Cost Analysis Requirements Description (CARD)Reg: DoDI 5000.02CAPEIn work Manpower EstimateStat: 10 USC 2434USD(P&R)Expected to remain the same AT&L 11 * Office of Primary Responsibility

12. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies DoDI 5000.02 Document Disposition DAB Documents Under Review DocumentSOURCEOPR*Disposition Acquisition Strategy / Technology Development StrategyReg: DoDI 5000.02ARA / DPAPReady; Approved at S I G Data Management StrategyStat: 10 USC 2320ARA / DPAP / SEIncreased emphasis in AS Systems Engineering PlanReg: DoDI 5000.02SEReady; Approved at S I G Corrosion Prevention and Control PlanReg: DoDI 5000.67AT&LAddressed in SEP IUID (Individual Unit Identification) Implementation PlanReg: DoDD 8320.03 +DPAPAddressed in SEP PESHE / NEPA Compliance PlanStat: 10 USC 4321 +I&EAddressed in SEP Program Protection PlanReg: DoDI 5200.39SEPDUSD(AT&L) comments Acquisition Information Assurance StrategyReg: DoDI 8580.1ASD (NII)Consolidated into PPP Life-Cycle Sustainment PlanReg: DoDI 5000.02L&MRPDUSD(AT&L) comments Life-Cycle Signature Support PlanReg: DoDD 5250.01USD (I) In work, renamed Life-Cycle Mission Data Plan to be more comprehensive Information Support Plan (ISP)Reg: DoDD 4630.05 +ASD (NII)In work Net-Centric Data StrategyReg: DoDD 8320.02ASD (NII)To be consolidated into ISP T&E Master PlanReg: DoDI 5000.02DOT&E / DT&EIn work; renamed at MS A T&E StrategyReg: DoDI 5000.02DOT&E / DT&EReplace TES w/TEMP at MS A Operational Test PlanStat:10 USC 2399DOT&EIn work Economic Analysis (for MAIS programs)Stat: P.L. 106-398CAPE / NIIIn work Analysis of AlternativesStat:Title 40 Subtitle IIICAPEIn work Cost Analysis Requirements Description (CARD)Reg: DoDI 5000.02CAPEIn work Manpower EstimateStat: 10 USC 2434USD(P&R)Expected to remain the same AT&L 12 * Office of Primary Responsibility Approval Delegated to Component

13. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Review of Reports Required by DoDI 5000.02 Reports Under Review DocumentSourceOPRDisposition Defense Acquisition Executive Summary (DAES): Quarterly R: DoDI5000.02ARA Program Deviation Report (PDR) (a memo from PM, only upon breach) S: 10 USC 2435 +ARA Selected Acquisition Report (SAR): Annual / Quarterly Exceptions S: 10 USC 2432ARA Unit Cost Report (UCR): Quarterly S: 10 USC 2433ARA Nunn - McCurdy Assessment and Certification: Rare S: 10 USC 2433ARA Post-Critical Design Review (P-CDR) Report R: DoDI5000.02SEDelegated to DASD(SE) Preliminary Design Review Report (PDRR) S: P.L. 111-23SE Clinger Cohen Act Compliance : At Milestones to the DoD CIO & MDA S:Title40,Subtitle IIIASD(NII)Remain w/DoD CIO MAIS Annual Report to Congress (MAR) : Analogous to SAR S:10 USC 2445bASD(NII) MAIS Quarterly Report (MQR) : Analogous to DAES S:10 USC 2445cASD(NII) Notice of MAIS Cancellation or Significant Reduction in Scope: Rare S: P.L. 109-163ASD(NII) Notification of a Critical Change to the Defense Committees: Rare S:10 USC 2445cASD(NII) Notification of a Significant Change to the Defense Committees: Rare S:10 USC 2445cASD(NII) Beyond LRIP Report (B-LRIP) S: 10 USC 2399DOT&ERemain w/DOT&E Component Live-Fire (LF) T&E Report S: 10 USC 2366DOT&ERemain w/DOT&E LFT&E Plan / Alternate LFT&E Plan S: 10 USC 2366DOT&ERemain w/DOT&E LFT&E Report S: 10 USC 2366DOT&ERemain w/DOT&E Operational Test Agency (OTA) Report of OT&E Results R: DoDI5000.02DOT&ERemain w/DOT&E Contractor Cost Data Report (CCDR) R:DoD5000.04-M-1CAPERemain w/CAPE Software Resources Data Report (SRDR) R:DoD5000.04-M-1CAPERemain w/CAPE AT&L 13 5000.02 Reports status briefed at 31 March Senior Integration Group (SIG)

14. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Reducing Low Value Statutory Requirements 14 Examples: Request repeal of requirements for: Retroactive 2366a & 2366b certifications Full-up Nunn-McCurdy assessment process for “technical” breaches (critical cost breaches driven by exogenous quantity changes) Legislative Proposals Currently at OMB, awaiting release to the Hill

15. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Reducing Volume and Cost of Congressional Reports Examples: Legislative proposal requesting repeal of 167 (Department-wide) recurring reports to Congress has been submitted to OMB (includes 50 reports that are applicable to AT&L) Page Limitations Maximum 5 page limit set for Congressional reports; exceptions must be justified Estimated Cost to Produce Report Must be included on first page

16. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Reducing Volume and Cost of Internal Reports Examples: Request for elimination of 46 internal reports has been approved Estimated Cost to Produce each remaining internal Report Must be included on first page

17. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies DAB Decision Briefing Templates 17 USD(AT&L) requested Development of Briefing Templates for: Materiel Development Decision (drafted) Milestone A (approved) Milestone B (approved) Milestone C (in process) Full-Rate Production Decision Review (in process)

18. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies ADS TF Next Steps Release of annotated outlines for AS, SEP, PPP, LCSP* as “expected business practice” AS and SEP completed and will be released soon LCSP - L&MR-led team working PDUSD(AT&L) comments PPP - SE-led team working PDUSD(AT&L) comments Coordinate review of remaining documents not under direct AT&L control – Intel, DT/OT, CAPE Intel ready to brief new Life-Cycle Mission Data Plan (LMDP) construct to PDUSD(AT&L) – replaces Life-cycle Signature Support Plan + others DT&E / OT&E to brief PDUSD(AT&L) on updated Test & Evaluation Master Plan (TEMP) Opportunities exist to create “Turbo-Tax” type documents Should we pursue this? Who builds? Where hosted? Who resources? 18 * AS-Acquisition Strategy, SEP – Systems Engineering Plan, PPP-Program Protection Plan, LCSP – Life Cycle Sustainment Plan

19. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies Acquisition Efficiency Roadmap: Expected Implementation Strategy 19 Target Affordability and Control Cost Growth -Mandate affordability as a requirement -Implement “should cost” based management -Eliminate redundancy within warfighter portfolios -Achieve Stable and economical production rates -Manage program timelines Incentivize Productivity & Innovation in Industry -Reward contractors for successful supply chain and indirect expense management -Increase Use of FPIF contract type -Capitalize on progress payment structures -Institute a preferred supplier program -Reinvigorate industry’s independent research and development Promote Real Competition -Emphasize competitive strategy at each program milestone -Remove obstacles to competition Allow reasonable time to bid Require non-certified cost and pricing data on single offers Enforce open system architectures and set rules for acquisition of technical data rights -Increase small business role and opportunities Improve Tradecraft in Acquisition of Services -Assign senior managers for acquisition of services -Adopt uniform services market segmentation (taxonomy) -Address causes of poor tradecraft Define requirements and prevent creep Conduct market research -Increase small business participation Reduce Non-Productive Processes and Bureaucracy -Reduce frequency of OSD level reviews -Work with Congress to eliminate low value added statutory requirements -Reduce the volume and cost of Congressional Reports -Reduce non-value added requirements imposed on industry -Align DCMA and DCAA processes to ensure work is complementary -Increase use of Forward Pricing Rate Recommendations (FPRRs) to reduce administrative costs

20. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies What haven’t we touched yet? 20 SPEED! Streamlining the document generation processes is great, but if the process for approval is not changed to reflect putting responsibilities where they properly lie, we will take as long or longer to get documents approved Discussion questions: Who should say YES?? Who can say NO?

21. DISTRIBUTION STATEMENT A -- Cleared for public release by OSR on 11 April 2011; SR Case # 11-S-XXXX applies 21 Contact Information OSD POCs Mr. Nicholas Torelli, OUSD(AT&L)/ASDR&E/SE/MA (703) 695-3155 Nicholas.Torelli@osd.mil Dr. Mona Lush, OUSD(AT&L)/AR&A (703) 614-2455 Mona.Lush@osd.mil Mr. Skip Hawthorne, OUSD(AT&L)/DPAP/CCAP (703) 692-9556 Skip.Hawthorne@osd.mil