1. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Maricopa County Community College District SIS Modernization Steering Committee Update September 10, 2015 MCCCD and Oracle Confidential

2. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Agenda Review of Quick Win Status – Decision for SF Items in Release 4 SIS Modernization Update – Fall 2015 Release of Events – Scheduled activities/College engagement Update on CRP1 – Overview MCCCD and Oracle Confidential2

3. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Current Quick Win’s Target Release Schedule MCCCD and Oracle Confidential Service Indicators Payment Restrictor Mass Assign 3 rd Party Improve Fraud Checklist Release 1 November October 31 Activate Multi Flag for Verification Activity Guide Prototype *Shopping Sheet scheduled 8/8 Release 2 *Automate Test Credit *External Transfer Work Training Student Self-Enrollment Work Center Prototype Student Account Statement from Quick Enroll Release 3 Reconciliation Improvement Automate Transfer Maricopa to Maricopa Credit 3 rd Party Statements New Student Invoice Release 4 Automate Faculty Grade Change Request New Veteran’s Benefit Page Release 5 Complete On Schedule

4. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Wins Update Automate Test Credit (AP, CLEP, IB, DANTES, etc.) (AA) in PROD Train Best Practices for External Transfer (AA) in PROD – Moved to PROD this past weekend – Training is scheduled for September 29, October 1 & 2 – 5 sessions are being planned (2 on Tuesday AM/PM, 2 on Thursday AM/PM, 1 Friday) Enhance Student Self-Service for Enrollment (AA) – Waiting on final feedback from colleges to finalize business rule setup – 100% complete on UPK materials – Webinar will be scheduled for week of September 21 (2 sessions) Release 3 (September 26) MCCCD and Oracle Confidential4

5. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Wins Update Student Account Statement from Quick Enroll (SR) – UAT currently scheduled for August 31 st thru September 4 with project team – Training will be distribution of job aids to colleges, approximately 1200+ users – Finalizing Job Aid documentation Work Centers (CC) – Training document 100% complete – Training sessions scheduled for September 2 & 3 for project team – Will need to schedule to demonstrate to SIS Steering committee in September Release 3, cont’d (September 26) MCCCD and Oracle Confidential5

6. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Wins Update Reconciliation Improvement (FA) – 2 colleges have agreed to pilot, 1 actually testing (2016 Aid Year) – Scheduling UAT/End User Testing for September 23 – Agreed to reconciliation report in place of mod – Scheduled for PROD October 31 Release 4 (October 31) MCCCD and Oracle Confidential6

7. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Win Update New Student Invoice(SF) (Decision Required) – Currently being evaluated for later date, however, a SIS Steering Committee decision will need to be made to decide whether to continue as a Quick Win original date or release a few months later due to an increase in scope. – The increase in scope is an extension of functionality to allow student access to their invoices within the student center By extending the functionality it will give students a real time invoice Students will receive current and past due invoices within the Student Center A consistent collection process across all Maricopa colleges can be followed Original date with a modified invoice was October 31, accepting the increase in scope will push the delivery of this item to early December. Decision for SF Items for Release 4 MCCCD and Oracle Confidential7

8. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Win Update 3 rd Party Contract Functionality with New Invoice (Decision Required) – Requirements gathering and development of business requirement document and configuration and testing will continue – Release of this item will depend on the decision regarding New Student Invoice – Item is dependent on New Student Invoice, possible target date is Spring 2016 Decision for SF Items for Release 4 MCCCD and Oracle Confidential8

9. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Quick Wins Update Automate Faculty Grade Change Request (SR) – AN.100 (Functional Design Document) ready for development review New Veteran’s Benefit Page (SR) – Currently in development Release 5 (November 27) MCCCD and Oracle Confidential9

10. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Spring Release 2016 SIS Modernization Project View MCCCD and Oracle Confidential SIS Quick Win Releases 10 AA, FA, SF Items SIS Modernization Fall Release 2015 SIS Modernization May August April March February January December September October November Admissions/Academic Program SIS Modernization Winter Release 2016 CRP1 CRP2 SIT UAT Future Releases Summer/Fall 2016 Go-Live

11. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization Continued participation in testing and training for Quick Wins and Modernization items Participation in CRP1 (9/16) and CRP2 (10/21 tentative) Assist with testing scenarios – identify testing scenarios that may affect the business Provide input on business process changes and impacts-feedback to SIS Modernization team Communication with colleges, councils and functional areas on Modernization progress and major activities Updated SIS Modernization Website : www2.maricopa.edu/erp/sis-modernization Ongoing College Engagement Activities MCCCD and Oracle Confidential11

12. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDate(s)Audience QW #3 Automate Test Credit Training09/29/15 to 10/2/15A&R and Academic Advising Staff QW #3 Ext. Transfer WorkTraining09/29/15 to 10/2/15A&R and Graduation Technicians QW #3 Student Self Enrollment Training09/21/15A&R Staff QW #3 Student Acct. Statement Training09/26/15Job Aids to be distributed QW #4 ReconciliationTraining & User Acceptance Testing 09/23/15FA Directors and Assistants Modernization CRP1Solution Review09/16/15College Reps A&R, SR, AA September Key Events – Dates – Audience MCCCD and Oracle Confidential12

13. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDatesAudience Modernization Fall Release (UAT) User Acceptance Testing10/19/15 to 10/30/153-4 College Reps for each release (as required) Modernization CRP2Solution Review for FA/SR10/21/15College Representatives FA, SR QW #5 Automate Faculty Grade Request User Acceptance Testing10/19/15 to 10/30/152-3 College Reps per College to test QW exact date TBD QW #5 Veteran’s Benefit Page User Acceptance Testing10/19/15 to 10/30/152-3 College Reps per College to test QW exact date TBD October Key Events – Dates – Audience MCCCD and Oracle Confidential13

14. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDatesAudience QW #5 Automate Faculty Grade Request Training11/19/15 to 11/21/15Faculty/DARS QW #5 Veteran’s Benefit Page Training11/21/15Veteran’s Office/Certifying Officals QW #5 New Student InvoiceUser Acceptance Testing & Training 11/30/15 to 12/4/15Cashier Representatives from each College Modernization SITSystem Integration Testing11/10/2015 to 11/19/2015 3-4 College Representatives AD/CC, SR, FA, AA Modernization Fall Release Training Training11/16/15 – 11/25/2015TBD College Representatives for requested modules November Key Events – Dates – Audience MCCCD and Oracle Confidential14

15. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization EventTypeDatesAudience Modernization UAT (Admissions/Academic Program Plan Changes) User Acceptance Testing12/7/15 to 12/17/15College Representatives exact dates TBD December Key Events – Dates – Audience MCCCD and Oracle Confidential15

16. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | CRP1 Overview September 16, 2015 MCCCD and Oracle Confidential

17. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization Conference Room Pilot (CRP1) CRP1 is the first session where the SIS Modernization Project Team can walk through the solution and business process changes with key college personnel Planned modules are Admissions, Student Records and Academic Advising Review the following business processes and identify areas of change: – New students – Readmits – Program Change – Exception Processing (Deferrals) What to Expect? MCCCD and Oracle Confidential17

18. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization Integrations with outside systems Full complete lifecycle with Financial Aid (Scheduled for CRP2) Redesign of student online form Changes in MAW New reports What you will NOT see MCCCD and Oracle Confidential18

19. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | SIS Modernization Introduce planned changes in the SIS Admissions process Introduce planned changes to SIS Academic Structure Review how the new business processes will affect Admissions, Student Records and Academic Advising Incorporate feedback from participants Seek overall consensus on proposed solution CRP1 Objectives MCCCD and Oracle Confidential19

20. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Key Scope – Review/analyze customized Self-Service Online Form – Remove customized Staff Side Quick Admit – Improve process via delivered tables – Student online application will not be replaced (cosmetic enhancements) Business Process Change – Use of delivered pages versus custom pages – Will incorporate new structure changes (FA or Non FA programs) – Identify new process for front desk services, once Quick Admit component is removed Benefits – Improve Student Success through student success and retention initiatives – Stabilize the admissions app and simplify business processes in other modules – Reduced maintenance, improved troubleshooting, better reporting data Admissions Approach MCCCD and Oracle Confidential20

21. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Key Scope – Create new program plan for Credit (CRED) and Clock (CLK) – Convert active students to new programs & plans – Remove/review where possible customizations in SR, AA and FA Business Process Change – Program/Plan changes made by the campus users for students – Manual Term Activation – Academic Plan Table Maintenance – Registration appointments for Continuing Students Benefits – Improve Student Success – Compliance – Better reporting data – Stable code for Student Records, Academic Advising and Financial Aid Academic Program Plan Approach MCCCD and Oracle Confidential21

22. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Key Scope – Configuration of Academic Plans/Sub-Plans under the appropriate Academic Programs – Update Student Records to reflect the correct program for Transfer Credit – Convert Academic Advising Course Lists, Requirements and Requirement Groups Business Process Change – Program/Plan changes made by the campus users for curriculum – Academic Plan Table Maintenance – Process and Transfer Credit by the campus users Benefits – Accurate placement of student records for FA eligibility – Provide detailed course requirements for degree seeking students Academic Advising Approach MCCCD and Oracle Confidential22

23. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Spring Release 2016 SIS Modernization Project View MCCCD and Oracle Confidential SIS Quick Win Releases 23 AA, FA, SF Items SIS Modernization Fall Release 2015 SIS Modernization May August April March February January December September October November Admissions/Academic Program SIS Modernization Winter Release 2016 CRP1 CRP2 SIT UAT Future Releases Summer/Fall 2016 Go-Live

24. Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | Questions and Answers MCCCD and Oracle Confidential24