1. Model Employed at NASS for Scheduling Statistical Records Amanda Pomicter, Records Liaison Steve Pollard, Agency Records Officer

2. Overview  About the National Agricultural Statistics Service (NASS)  Scheduling Model Employed  Appraising Census of Agriculture Records formerly covered by Census Bureau, Dept. of Commerce  Training and preparing to implement the updated comprehensive schedule

3. About NASS  National Agricultural Statistics Service Highlights  “Statistical Arm” of the USDA, representing 1 of 17 agencies  1,300 staff distributed among Headquarters and 46 Field Offices

4. Scheduling  Gained Senior management buy-in  Cost savings motivated decision to update comprehensive schedule  Senior manager asked to serve as Records Management Team Lead - 40 + years of organization knowledge and experience - Provided in-depth analysis of business functions and workflow (RM PHD)

5. Scheduling - Timeline Records Management Team Formed – Jan. 2005 Senior Management Buy-in Gained Late 2004 Schedule Drafted Draft Reviewed by NARA March 2006 NASS Finalized Revisions Late 2006 Schedule Submitted for Federal Register Publication – April 2007 Archivist Signed October 16 2007

6. Census of Agriculture Records  Census of Agriculture transferred to NASS in 1997  Records appraised during scheduling process  NARA recommended changing a series disposition from temporary to permanent based on value of records to researchers  Obstacles encountered

7. Training  Updated Records Maintenance and Disposition Manual  Presented at agency conferences to train key staff on the new manual  Created Records Management Resource intranet site accessible to all agency employees

9. Preparing for Implementation  Meet regularly to update senior management of schedule status  Tie implementation responsibilities to specific individual's job performances  Have manual/file plan approved as agency policy

10. Contact Information  Amanda Pomicter, NASS (202) 690-8127 amanda_pomicter@nass.usda.gov  Steve Pollard, ARS (202) 720-3359 steve.pollard@ars.usda.gov