1. ANNUAL POSTER SYMPOSIUM GUIDELINES Fall 2014 NASA Ames Research Center

2. Introduction This presentation is intended to ensure your poster is printed properly and within the established time frame. Please read the instructions very carefully. Failure to follow the guidelines may result in either not having a poster generated or having to pay for extra labor and/or materials. Please feel free to ask questions! www.nasa.gov

3. Know your project manager  Kelly De Leon-Lopez – All U.S. Nationals  kelly.deleon-lopez@nasa.gov kelly.deleon-lopez@nasa.gov  Charlotte Zeamer – International Students  charlotte.a.zeamer@nasa.gov charlotte.a.zeamer@nasa.gov www.nasa.gov

4. Saving Your Poster Create your poster. Use the attached templates to create the poster. Microsoft Word is not a very good layout program and is not recommended. Convert your poster to a PDF format for printing. To save as a pdf in PowerPoint: File > Save As > PDF Save your poster using a recognized naming convention Use your last name and first initial plus a version/date. Example: “SmithM_poster-v001”) Posters due from mentor to program coordinator: Friday, November 14 th at 5:00 p.m. www.nasa.gov

5. Template Options There are several templates from which to chose. You may also create your own. However, try to make your new template conform to the same standards as the ones shown here. The placeholder picture on the clear template should be replaced with your own graphics and text. These templates are also available at: http://new2nasa.wikispaces.com/Abstract+and+Poster+I nformation

6. Template Sizing  All available templates have a file size of: 32” x 42”  18 point font minimum  Working area:  Allowing for a 1” bleed strip that will be trimmed off on all four sides, the final size of your poster will be: 30” x 40”  Content area:  This is the 28” x 38” safe area to place your content; don’t put text or graphics too close to the edge. *poster can be horizontal or vertical! 32” (Narrow Dimension of Sheet) 42” (Wide Dimension of Sheet) www.nasa.gov

7. Proper Bleed Part of the blue sky will be chopped off - - to the left of the red dashed line. This is OK; the photo will look fine. Improper Bleed The tail of the helicopter will be chopped off and will cause it to crash - not to mention what it will do to your poster. 30” (Narrow Dimension) Crop Marks Working Area The working area is the entire file as defined by the crop marks. This is the size your poster will be - after trimming. Don’t go beyond the dashed red line or you’ll lose part of your text and/or graphics. You may intentionally want bleed. In that case, it is OK. 40” (Wide Dimension) www.nasa.gov

8. Content Area  The content area is where you place all of your text, photos, graphics, logos, etc.  It is important to stay inside the content area or you may have your data cut off. Ouch!  The font should be easy to read and not too small. (18 point or larger)  Remember that low resolution images print as low resolution, so try to use the best ones you have. Printed size at 72 dpi should be fine. 28” (Narrow Dimension) 38” (Wide Dimension) Good Positioning She didn’t cross the line. Notice the nice black edge to the right and below the photo. Unless you purposely want to bleed your photo off the edge, this is much better. Bad Positioning This pilot has his face crammed against the edge of the trimmed poster. He crossed the line and it shows. www.nasa.gov

9. The Abstract  The abstract is a brief summary of what topic you were investigating, what you did, what you found out, why it’s important, etc. (A “SparkNotes” version of your project)  To create your abstract for the NASA Student Online Research Journal, use template provided (available on the new2nasa page)NASA Student Online Research Journal template new2nasa  Save the file with an easy-to-recognize name:  Use your last name and first initial plus a the title or your mentor’s name (For example: “SmithM_abstract-title”) Abstract to be submitted via email by your mentor to Kelly or Charlotte by October 31 st, 2014 by 5:00 p.m. www.nasa.gov

10. Publication in the SORJ Your abstract pages will be published online on the Student Online Research Journal! (photo included) www.nasa.gov

11. Important Dates www.nasa.gov

12. For a successful poster Read and follow the instructions. Think and plan ahead. Use a clean, simple design and font. Ask questions. Listen to the answers. Proof your work. Proof it again. Finish early. www.nasa.gov We are proud to publish your work!

13. Know your project manager  NIFS, GSRP, Aero Scholars – Kelly De Leon-Lopez (kelly.deleon-lopez@nasa.gov)  ISU, NASA I 2 – Charlotte Zeamer (charlotte.a.zeamer@nasa.gov)  MUREP Scholars, NIFS-Community College, NIFS-MUREP, CIPAIR, JGFP, JPFP, MUST, NSTI, URC – Michelle Sanders (michelle.l.sanders@nasa.gov)  EPSCOR, Space Grant – Elizabeth Cartier (elizabeth.a.cartier@nasa.gov)  EAP - Porsche Parker (porsche.parker@nasa.gov)  STAR – Tom Clausen (thomas.clausen@nasa.gov)  Aeronautics Academy, NASA Academy – Brad Bailey (brad.bailey@nasa.gov)  ASL/UC Santa Cruz - Wenonah Vercoutere (wenonah.a.vercoutere@nasa.gov)  Pathways – Lyda Teov (lyda.teov-1@nasa.gov)  VIP - Laura Shawnee (laura.a.shawnee@nasa.gov)  ACCEDP – Shondricka Burrell (shondricka.j.burrell@nasa.gov)  NSBRI – (Albert) Chris Maese (chris.maese@nasa.gov) www.nasa.gov