1. Integrating, Embedding and Developing ESR Mike Winstanley St Helens & Knowsley Teaching Hospitals NHS Trust Swap Shop Event – 6 th April 2011 Mike Winstanley Senior Development Analyst 0151 290 4127 Michael.Winstanley@sthk.nhs.uk

2. Current Status Went Live April 2007 – Wave 7 Acute Trust 4,500 staff circa Achieved RA5 Status February 2008 – First Acute Trust in the North West

3. Why use ESR? The Question should be Why wouldn’t you use ESR?

4. Components Being Used Recruitment – NHS Jobs Interface Establishments – Vacancy Control Manager Self Service – Roll out completed September 2009 Reporting – Used for Trust Board Reports and Dashboard Reporting for Wards. This feeds into Quality Ward Round Information OLM – Training Occupational Health Interface

5. Establishments All Establishments held in ESR against Positions This is used for Vacancy Control This is an important element of our Recruitment process Plus Budget Monitoring Enhanced joint working with Finance colleagues

6. Manager Self Service We have rolled out this across the whole organisation all mangers have access to their employee’s details on ESR. 650 + Managers, Supervisors & Administrators have access to MSS These staff have also been given Employee Self Service Access to Live Data Managers Enthusiastic about the system

7. Self Service - Benefits Instant Access to Sickness Absence Information – Including Reasons Managers can run Standard Reports Staff Lists Mandatory Training Compliance Appraisals Completed etc Annual Leave Recording in accordance with IFRS

8. Reporting Information used from ESR to produce Reports for Trust Board and HR Council Sickness Absence Monitoring and Trigger Reports have been developed after extracting the data from ESR In Sickness Absence Crisis we can report instantly how may staff off sick and reason i.e. flu pandemic etc Developed a Dashboard Reporting Function with information contained in ESR.

9. Dashboard Reporting – ESR Info This contains: Current Establishment Maternity Leave Temporary Posts Vacancies – All the above by Band

10. Dash Board Reporting Con’t Appraisals Mandatory Training Sickness Total Missing WTE Total Establishment WTE% % Registered WTE Available Then previous 2 months so comparison can be made

11. Other Information Included Complaints Suspensions/Supervised Practice Tissue Viability e.g. Apr – Dec then Jan Then comparison can be made to previous months ADT Infection Control Audits IV Access Indicator Patient Survey Staff Survey Hospital Acquired CDT Hospital Acquired MRSA RAG analysis for each Ward is produced highlighting potential critical areas taking into account all the above data fields

12. OLM- Benefits OLM implemented across the whole organisation CQC whole evidence base is from ESR & OLM Course Catalogue set up within OLM - Managers Book Staff on via Self Service Statutory and Mandatory Competency’s Recorded – List is growing Helped the Trust to achieve NHSLA2 Cost Savings achieved – Reduced L&D Admin from 5 Band 2/3 to 1 Band 3 L&D Admin Paperless Using OLM Notification Tool

13. ESR - It’s the Future! Developing ESR

14. Plans for Future Use Move towards a paperless system for all changes Move towards Payroll Approvals Not Required Trust is Lead Employer for Medics Approx 2,400. Move host Trusts to Self Service for Medical Staff – Absence etc This will involve working with 37 other host trusts across the Mersey Deanery Explore possibility of Employee Self Service for all Medics.

15. Summary Need to make full use of all functionality on ESR – It’s there why not use it? Positive Experience for the Trust Made life easier – Access to data, streamlined processes Fits in with QIPP Agenda

16. Thank You Any Questions?