1. The Internship Concept of the MA SES How to Combine Theory with Practice? Dr. Denis Gruber

2. Outline of Internship Seminar 1.day: General overview about internship, How to write a Cover letter, how to write a CV, how to write a cost projection 2.day: how to finance your internship, After the Internship: Internship Report and Thank You letter 3.day: Job Interviews and Mind Mapping

3. Day 1

5. Contents 1. What is an internship? 2. Why doing an internship? 3. How to find an internship? 4. How to apply for an internship?

6. Contents 1. What is an internship? 2. Why doing an internship? 3. How to find an internship? 4. How to apply for an internship?

7. 1. Internship within the framework of MA SES Duration: at least 6 weeks (recommended: 8 weeks) Period: 1.6. – 31.8. (summer holidays) or 01.01. – 31.03.

8. 1. What is an internship? Intern From Wikipedia, the free encyclopedia (Redirected from Internship) "[...] An intern is one who works in a temporary position with an emphasis on education rather than merely employment, making it similar in some respects to an apprenticeship.

9. 1. What is an internship? Interns are usually college or university students or other young adults. […] An internship may be either paid, unpaid or partially paid (in the form of a stipend). Paid internships are most common in the medical, science, engineering, business (especially accounting and finance), technology and advertising fields.

10. 1. What is an internship? Internship positions are available from businesses, government departments, nonprofit groups and organizations. Internships may be part-time or full-time; typically they are part-time during the University year and full-time in the summer, and they typically last 6-12 weeks, but can be shorter or longer."

11. Contents 1. What is an internship? 2. Why doing an internship? 3. How to find an internship? 4. How to apply for an internship?

12. "Theory-Practice-Reflection" Why internships? Theory Labour Markets Globalization Social Enequality Welfare State Politics European integration … Practice  How are organisations (European institutions, NGOs etc.) dealing with these questions?  How can the knowledge I am gaining in this programme be helpful for these organisations?  What skills am I lacking?

13. Making contacts to possible future employers Combining the theoretical knowledge gained in the courses with practical experience Strengthen your resume. Related experience is often necessary before an employer/graduate program will consider your application Gaining material for the Master Thesis Why internships? To gain knowledge/competences that can be helpful in later jobs To gain knowledge/competences that can be helpful in later jobs To check out a job/an occupational area that seems to be interesting To check out a job/an occupational area that seems to be interesting

14. Benefits to students: Opportunity to work in career related or professional environment Provide career awareness for the students Give the students the chance to evaluate, reflect upon and try a career field Provide valuable experience that helps secure future employment Can earn money or credit Provide professional networking contacts Make classroom learning more interesting Help the student develop job search skills Develop self-confidence as they identify skills, abilities and talents

16. Benefits to the employer Can evaluate the student for potential full time employment Give the employer access to quality candidates Students contribute new energy and ideas to the work place Scheduling can be flexible to meet the employer’s needs Cost effective

17. Benefits to the department/college/university Strengthen ties to alumni and the community Make the transfer out process easier for students Curriculum can benefit through feedback from employers

18. Problems concerning internship

19. Contents 1. What is an internship? 2. Why doing an internship? 3. How to find an internship? 4. How to apply for an internship?

20. Professional fields and organisations/internships Business Tourist agencies in Russia, preferably in St. Petersburg sending Russian tourists to European holiday places/round trips Tourist agencies in St. Petersburg inviting German/European tourists for holidays to Russia German agencies of tourism in Germany inviting Russian tourists (German language necessary, payment unlikely) German tourist agencies sending German /European tourists to Russia Companies trading with European partners Russian companies in St. P./Russia German companies in St. Petersburg/Russia

21. Professional fields and organisations/internships Culture –Internationally active museums in Russia and Germany –European Cultural Institutes in St. Petersburg and Russia –Cultural Institutes in Germany Science and Education - Russian institutes creating and developing international programmes of studies and research –German institutions which are creating and developing international programmes of studies and research with Russian universities/academies (AAA of German universities) –German foundations in St. Petersburg/Russia –European foundations dealing with Russian science –German foundations/institutions in Germany dealing with science in Russia

22. Professional fields and organisations/internships NGOs of Civil Society and Development Organisations Politics Embassies and Consulates of the European Countries in St. Petersburg and Moscow, Russian Embassy and General Consulate in Berlin, Hamburg and Bonn, Parliamentary Group for European Affairs in the Russian Duma Russia Exchange Programme of Deutscher Bundestag Delegation of the EU in Moscow

23. Possible Internship Places Name of the organisationContact personInformation Немецко-Русский Обмен German-Russian Exchange Angelina Davydova a.davydova@inbox.ru +7 904 519 19 77 German-Russian NGO http://obmen.org/ru/main Delegation der Deutschen Wirtschaft in der Russischen Föderation Außenstelle St. Petersburg Delegation of the German economy in the RF Katja Wedig service-ahk@spb.hk24.biz www.hk24.biz Russia ConsultingDaniel Breckheimer breckheimer@russia-consulting.eu German-Russian-Ukrainian Consulting Agency www.russia-consulting.eu Friedrich-Ebert-Stiftung Außenstelle St. Petersburg Friedrich-Ebert-Foundation Natalia Smirnova FES@mail.wplus.net German political foundation www.fes.de Konrad-Adenauer-Stiftung Außenstelle St. Petersburg Elisabeth Bauer kasspb@online.ru German political foundation www.kas.de Committee for External Relations of Saint- Petersburg Administration of contact via Nikita Lomagin (teacher of our programme): lomagin@rol.ru http://www.kvs.spb.ru Generalkonsulat der Bundesrepublik Deutschland in St. Petersburg General Consulate of the FRG Marcus Stadthaus ku-1@stpe.diplo.de www.sankt-petersburg.diplo.de Cool English MagazineWilliam Hackett-Jones will@eclecticpublishing.co.uk Journal (published in ) with articles in English to learn English language www.coolenglish.co.uk

24. Place of Internship of previous students Kultur- und Integrationszentrum PHOENIX Chamber of Commerce, St. Petersburg State Duma of the Russian Federation, Moscow Human Rights Without Frontiers Int'l, Brussels European Human Rights Avocacy Center, Memorial, Moscow Grand Hotel Europe, St. Petersburg European Intermodal Association (EIA), Brussels Flanders-China Chamber of Commerce, Gent British Council, St. Petersburg MAN Ferrostaat AG, Essen A1 personeelsdiensten, Arnhem ATTAC Bundesbüro, Frankfurt/Main British Council, London Russian Food & Drinks Magazine LLC., St. Petersburg European Public Law Center, Athens International Organisation for Migration (IOM), Vienna Administration of the Committee for External Affairs, St. Petersburg Graduate School of Social Sciences, Bremen University, Bremen Centre for European Policy Studies (CEPS), Brussels

25. Internships in EU Institutions ECA - European Court of Auditors InternshipECA - European Court of Auditors ECB - European Central Bank EMEA - European Agency for the Evaluation of Medicinal Products InternshipsEMEA - European Agency for the Evaluation of Medicinal Products European Commission InternshipEuropean Commission European Foundation for the Improvement of Living and Working Conditions InternshipEuropean Foundation for the Improvement of Living and Working Conditions OAMI - Office for Harmonisation in the Internal Market InternshipOAMI - Office for Harmonisation in the Internal Market

26. Internships in NGOs and Political Organizations Euro-Mediterranean Human Rights Network [27 Oct] Internships, CopenhagenEuro-Mediterranean Human Rights Network Transparency International [25 Oct] Internship in Policy and Research Department, Berlin (Deadline: 8 November)Transparency International Nonviolent Peaceforce [24 Oct] Internship - Communications Assistant, Brussels (Deadline: 1 November)Nonviolent Peaceforce Nonviolent Peaceforce [24 Oct] Internship - Research & Fundraising Assistant, Brussels (Deadline: 1 November)Nonviolent Peaceforce Johanniter International (JOIN) Enterprises of the Orders of St. John [24 Oct] Internships, BrusselsJohanniter International (JOIN) Enterprises of the Orders of St. John ECMI - European Centre for Minority Issues [20 Oct] Internships - EU Programme, FlensburgECMI - European Centre for Minority Issues

27. Internships in NGOs and Political Organizations Euro-Mediterranean Human Rights Network [17 Oct] Internships, Copenhagen (Deadline: 5 November)Euro-Mediterranean Human Rights Network Union of European Federalists [12 Oct] Internship, BrusselsUnion of European Federalists EUREC Agency [2 Oct] Intern, 6 months, from January 2007, Brussels (Deadline: 20 November)EUREC Agency The Hague Justice Portal [25 Sep] Intern, The HagueThe Hague Justice Portal Article 19 [18 Sep] Europe Programme Intern, LondonArticle 19 Transparency International [18 Sep] Internship with the International Strategy Review Project, BerlinTransparency International Transparency International [15 Sep] Internship with the Global Programmes Department, BerlinTransparency International

28. Internships in International Organisations UNAIDS - UN Programme on HIV/AIDS [13 Oct] Internship with UNAIDS Headquarters, Geneva (Deadline: 30 September)UNAIDS - UN Programme on HIV/AIDS EFTA - European Free Trade Association [8 Oct] Traineeship, Spring 2007, Financial Mechanism Office, up to 9 candidates, six-month, from 1 February 2007 to 30 July 2007, Brussels (Deadline: 15 November)EFTA - European Free Trade Association Centre d'information sur l'Europe [12 Sep] Stage d' Assistant(e) Promotion du site et Partenariats, ParisCentre d'information sur l'Europe

29. Head of Internship/Internship Coordinator The Internship Coordinator is responsible for the internship at MA SES which means that he: conducts the Internship Preparation Seminar (Theory and Practice of Applied Research) helps students in special office hours to find a suitable internship placement makes contacts with organisations suitable for internships is the person in charge for the internship stipend checks the internship reports that have to be handed in after the internship. Since one part of the "active professionalisation" is also to go through the whole application process (including receiving and dealing with refusals), the internship coordinator is not necessarily in charge of finding internship placements for the students.

30. 3. How to find an internship? Advertisements (1) Internet: special search engines  Russia: e.g.:www.monster.ru www.jobfair.ruwww.e-graduate.ruwww.career.ru…

31. 3. How to find an internship?  Germany: e.g.:www.praktikum.de www.hobsons.dewww.jobware.dewww.jobpilot.dewww.monster.dewww.prabo.de...

32. 3. How to find an internship?  "European Union" (Brussels/Strasbourg): e.g.: www.eurobrussels.com/internships.php http://jobs.euractiv.com http://jobs.euractiv.com www.eubusiness.com/jobs www.eubusiness.com/jobs......

33. 3. How to find an internship? "Direct search"  Internet presences of organisations: mostly also information about internships e.g.:www.europarl.eu.int/stages/default.htm www.europarl.eu.int/comm/stages  Other sources: reports about organisations on TV/in Newspapers, recommendation of teachers, friends, SES-alumni, …

34. 3. How to find an internship? Sometimes: no information about internships on the website of an organisation  Possibility to apply proactively better chances (not so many competitors) better chances (not so many competitors) more freedom/more space for negotiations more freedom/more space for negotiations

35. 3. How to find an internship? But: It is useful to ask in advance (via telephone or e-mail) if there are possibilities for internships You avoid wasteful of effort You avoid wasteful of effort You get in contact with the organisation (and can later refer to that contact in your cover letter) You get in contact with the organisation (and can later refer to that contact in your cover letter)

36. Contents 1. What is an internship? 2. Why doing an internship? 3. How to find an internship? 4. How to apply for an internship?

37. 4.1 Different application standards 4.2 The Covering Letter 4.3 The CV

38. 4. How to apply for an internship? 4.1 Different application standards 4.2 The Covering Letter 4.3 The CV

39. 4. How to apply for an internship? Application = self-marketing (in German: "B e w e r b u n g")  You should develop your own "marketing concept" few standards for application documents (differing from country to country), but you should try to be creative within these standards few standards for application documents (differing from country to country), but you should try to be creative within these standards

40. 4.1. Different application standards Russia  Covering letter  CV (Резюме)  Copies of university certificates and attestations/ testimonials Germany  Covering letter  CV (tabular form) with photo and signature  Copies of school and university certificates  Copies of attestations from other internships/jobs  References

41. 4.1. Different application standards Europe  Covering letter  CV (tabular form) without photo  no references and no testimonials (for application in EU institutions) Great Britain  Covering letter  CV without photo  No references  No testimonials

42. 4.1. Different application standards Russia: almost no standards  You are quite free in writing covering letter and CV Germany: CV: (Usually) Stick to the standards! Photo and certificates/testimonials are a must! Germany: CV: (Usually) Stick to the standards! Photo and certificates/testimonials are a must! GB: only a few standards; several ways of writing a CV GB: only a few standards; several ways of writing a CV

43. 4. How to apply for an internship? 4.1 Different application standards 4.2 The Covering Letter – Application for an Internship 4.3 The CV

44. 4.2 The Covering Letter The first impression is the lasting one The covering letter is your "visiting card" The covering letter is your "visiting card" It should make the reader interested in you (in your CV) It should make the reader interested in you (in your CV) Aim: Giving a convincing and credible impression of your person and your qualifications Aim: Giving a convincing and credible impression of your person and your qualifications

45. 4.2 The Covering Letter Personnel managers pay attention to: good structuring (in form and content) good structuring (in form and content) short and concise argumentation (You have only one page but should tell everything that is worth knowing) short and concise argumentation (You have only one page but should tell everything that is worth knowing) Think of your reader: What would be interesting? Think of your reader: What would be interesting?

46. 4.2 The Covering Letter Keep in mind: Most personnel managers have only 3 minutes for one application!

47. Guidelines for an application for international internship 1)What is your motivation for your internship? 2)What are your reasons for doing the Internship abroad? 3)What are your qualifications that you can offer your host organization of your internship? 4)How did you prepare for your internship abroad? 5)How do you think you will benefit from this internship concerning your personal development and your studies? 6)Please enumerate some of your professional aims you want to achieve by doing the internship 7)Please shortly describe the work or project you want to pursue 8)Please put the duration and time you are available in this letter 9)Please tell them, how this is linked with the requirements of your host organization

48. There are three main parts to every cover letter: (I) Part One (the introductory paragraph): -Tell the reader why you are writing – state your case! -Be specific, including the position for which you are applying and how you learned about it -If you have been referred by someone, mention that person’s name here -You can also introduce your relevant qualifications here, but save the detailed information for Part Two.

49. There are three main parts to every cover letter: (II) Part Two (the body paragraphs): -Tell the reader why s/he should care that you are applying –defend your case! -use this section to give examples/details of education, experience, skills and other qualifications you have that match with the qualifications the employer is seeking (as outlined in the position description, job announcement, etc.)

50. There are three main parts to every cover letter: (III) Part Three (the closing paragraph): -Wrap up the letter and talk about next steps -use this section to reinforce your qualifications, cite attachments (resume, writing samples, references, etc.) -suggest a follow up meeting/interview -provide information about your availability

51. 4.2 The Covering Letter 70 % of all applications are standard letters  Develop your own strategy: Why do I want to do my internship in this sector/area of business? Why do I want to do my internship in this sector/area of business? Why do I want to do my internship in this organisation? Why do I want to do my internship in this organisation? Why am I the right person for this internship? Why am I the right person for this internship?

52. 4.2 The Covering Letter Formalities: 1 page (not more, not less) 1 page (not more, not less) Font: Times New Roman, Arial, Verdana Font: Times New Roman, Arial, Verdana Type size: 11(Arial, Verdana) - 12 pt (TNR) Type size: 11(Arial, Verdana) - 12 pt (TNR) Short, concise sentences Short, concise sentences Subsections  easier to read Subsections  easier to read

53. 4.2 The Covering Letter Avoid the use of passive and subjunctive! Avoid abbreviations Avoid abbreviations Do not just repeat your CV, but combine the facts from your CV with the competences that are required Do not just repeat your CV, but combine the facts from your CV with the competences that are required

54. The Covering Letter If you send your application via email: The formal standards are the same like in "normal" application letters!!! The formal standards are the same like in "normal" application letters!!! Do not forget the subject to your email Do not forget the subject to your email Attachment (usually only CV): pdf-file (no zip or rar-files), not bigger than 3 MB Attachment (usually only CV): pdf-file (no zip or rar-files), not bigger than 3 MB