1. Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 1 SESIS BROWN BAG SESSIONS Case Closing Process in SESIS

2. 2 Today’s Agenda  Reasons for Closing a Case in SESIS  Creating Case Closing Documentation in SESIS  Creating a Case Closing Fax Coversheet  Frequently Asked Questions New York City Department of Education | Special Education Student Information System Project

3. 3 Reasons for Closing a Case in SESIS 1.The Parent/Principal Written Agreement is required when the case closing reason is the following:  The principal and parent agree to withdraw the referral 2.The Final Notice of Withdrawal from the Evaluation Process: Initial Referral is required when the case closing reason is one of the following:  The parent of a student repeatedly fails or refuses to produce the student for the evaluation  The parent refuses to consent for evaluation  The parent does not respond/does not appear for social history meeting 3.The Parent Refused to Consent for Evaluations is required when the case closing reason is the following:  The parent refuses to consent for evaluation 4.The Parent Withdrawal of Consent and Final Notice of Termination are required when the case closing reason is the following:  Parent revocation of consent New York City Department of Education | Special Education Student Information System Project

4. 4 Frequently Asked Questions Q: How do I close a case in SESIS? A: You must create and finalize a case closing document from the “Create a New Document” dropdown list in SESIS. Q: Can I close a case even if the student has no other documentation in SESIS? A: Yes. Q: Why can’t I finalize my case closing document? A: In order to finalize the case closing document you must complete the associated documentation in SESIS which aligns to the reason the case is being closed. This may include faxing in the appropriate documentation if it includes a signature, such as the Parent / Principal Written Agreement. New York City Department of Education | Special Education Student Information System Project

5. 55 How Do I Get The Latest Information On SESIS? 5  Announcements on the SESIS Homepage  SESIS Webcasts  SESIS Website If you are located at a DOE location, use http://intranet.nycboe.net/SESIS If you are not located at a DOE location, please use https://portal.nycenet.edu/SESIS

6. Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 6 Questions from the Audience