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Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 1 Welcome.

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Presentation on theme: "Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 1 Welcome."— Presentation transcript:

1 Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 1 Welcome to SESIS SESIS Request for Assistance – Contracting Out

2 2 Learning Objectives By the conclusion of todays training you will be knowledgeable on the following: - Accessing training and reference materials on the SESIS web portal and in the SESIS tool - Responsibilities of the school-based Psychologist in requesting assistance in SESIS - Responsibilities of network staff in contracting out in SESIS - Responsibilities of contract agency supervisors in SESIS - Responsibilities of contract agency evaluators in SESIS - Who to contact for OT/PT evaluation assistance - How to send and receive messages in SESIS New York City Department of Education | Special Education Student Information System Project

3 33 3 Periodic updates on SESIS functionality and processes are regularly reported in the following: -SESIS Weekly Bulletin -Principals Weekly -School Support Weekly - SESIS Help Topics (i.e. Help Desk database) Access to the SESIS portal - If your computer is on the DOE network: - If you are not on the DOE network: https://portal.nycenet.edu/SESIShttps://portal.nycenet.edu/SESIS - For non-DOE staff: ESIS_NonDOE.htm ESIS_NonDOE.htm Website Supports for Case Closing, Discharge and Declassification

4 4 Website Resources Related to Request for Assistance Training and reference information on the SESIS portal for Request for Assistance include: - Workflow Documentation - Placemats: Major Workflows in SESIS 2 - Brown Bags: Assessment Planning: Initial/Annual/Reevaluation/Mandated 3 Year - Computer Based Training Modules: Evaluation Module - Arranging Evaluation Assistance - Training Guides Evaluation New York City Department of Education | Special Education Student Information System Project

5 5 Website Resources Related to Request for Assistance New York City Department of Education | Special Education Student Information System Project Training and reference information is also available from directly within the SESIS tool

6 6 Request for Assistance – Types and Notification Options Types of request for assistance - Return to School - Redeployed - Per Session - Contract Out - Assessment Authorization - DOE Staff with Translator Request for assistance notifications - SESIS messaging - Request for Assistance Report New York City Department of Education | Special Education Student Information System Project

7 7 Common Starting Place for Each Request for Assistance Workflow New York City Department of Education | Special Education Student Information System Project Psychologist Selects Request for Assistance (RFA) on the Assessment Planning (AP) document and notifies the Supervisor of Psychologists/Speec h of the request SESIS Populates the Request for Assistance homepage report with the request (each school has a separate report) Supervisor of Psychologists/Speech Accesses the students AP document, selects the Request for Assistance section, and selects the type of assistance that will be provided

8 8 Request for Assistance – Contract Out Workflow New York City Department of Education | Special Education Student Information System Project Select Contract Out The RFA report is updated to reflect Contract Out The student populates the caseload of the agency supervisor Navigates to the Agency Supervisor Action screen in the AP, assigns an evaluator to the student Completes the evaluation and changes status to Review Reviews the evaluation; approves, requests revisions or disapproves Once approved, completes billing section, changes the status to Final The RFA report indicates Submitted. Removes student from caseload SESIS Agency Evaluator Agency Supervisor Sup of Psych/Speech

9 9 Request for Assistance – Process for OT/PT Evaluations New York City Department of Education | Special Education Student Information System Project Psychologist Selects Request for Assistance (RFA) on the Assessment Planning (AP) document and notifies ORCS of the request ** SESIS Populates the Request for Assistance homepage report with the RFA request, updates the report as the request is processed by ORCS ORCS Monitors the Request for Assistance homepage report, accesses the students AP document, selects the Request for Assistance section, and redeploy DOE OT/PT Evaluators

10 10 Request for Assistance – Process for OT/PT Evaluations New York City Department of Education | Special Education Student Information System Project When requesting an OT/PT Evaluation a message should be sent via SESIS notifying them of the request. For non-D75 public schools send messages to the following: - For OT requests: Huey Ying Lin - For PT requests: Goldie Weingarten For D75 schools send messages to the following: - For OT requests: Joel Levine - For PT requests: Cynthia Aridas

11 11 Common Ending Place for Each Request for Assistance Workflow New York City Department of Education | Special Education Student Information System Project Supervisor of Psychologists/Speech/ ORCS Once the Request for Assistance section is completed in the Assessment Planning document, the Supervisor should notify the school Psychologist Finalizes the Assessment Planning document once all assessments have been completed and finalized SESIS Removes the student from the Request for Assistance homepage report and the student is no longer on the selected evaluators caseload, where applicable

12 12 Faxing in SESIS There are two types of fax coversheets in SESIS: - Document-specific fax coversheets - Documents Related to Assessment A fax coversheet is provided specific to each assessment template in SESIS in the event that the evaluation is not able to be input directly into SESIS New York City Department of Education | Special Education Student Information System Project


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