1. 10/12/98Organization of Information in Collections Form of Names -- Personal Names (cont), Corporate Names and Uniform Titles University of California, Berkeley School of Information Management and Systems SIMS 245: Organization of Information In Collections

2. 10/12/98Organization of Information in Collections Today Form of Name -- Personal names continued Form of corporate names Form of Uniform titles

3. 10/12/98Organization of Information in Collections Headings for Persons Once you decide (via the Chapter 21 rules) that entries are to be made for a person or persons, you must then choose the form that the name will appear in.

4. 10/12/98Organization of Information in Collections General Rule Choose, as the basis of the heading for a person, the name by which he or she is commonly known. This may be a person’s real name, pseudonym, title of nobility, nickname, initials, or other appellation. –Treat a roman numeral associate with a given name (as, for example, in the case of some popes, royalty, and ecclesiastics) as part of the name. –For authors using one or more psuedonyms or a real name and one or more psuedonyms, see 22.2b

5. 10/12/98Organization of Information in Collections Other Rules Entry under titles of nobility Entry under given name Roman Names Initials, letters and numerals Phrases <<

6. 10/12/98Organization of Information in Collections Additions to names Titles of nobility or Honor Saints Spirits Royalty Popes, Bishops, etc. Dates Distinguishing terms

7. 10/12/98Organization of Information in Collections Corporate Bodies General Rule –Enter a corporate body directly under the name by which it is commonly identified, except when the rules that follow provide for entering it under the name of a higher or related body or under the name of a government. –Determine the name by which a corporate body is commonly identified from items issued by that body in its language, or, when this condition does not apply, from reference sources.

8. 10/12/98Organization of Information in Collections Romanization If the name of the body is in a language written in a non-roman script, romanize the name according to the table for that language adopted by the cataloging agency.

9. 10/12/98Organization of Information in Collections Variant forms of name If variant forms are found in items issued by the body, use the name as it appears in the chief sources of information If variant spellings, use the form resulting from official changes in orthography -- or the predominant spelling If variant names appear in the chief source of information, use the name that is presented formally. If no name is presented formally, or if they all are, use the predominant form of name. IF there is no predominant form, use a brief form (including an initialism or an acronym) that would differentiate the body from others with the same or similar brief names.

10. 10/12/98Organization of Information in Collections Variant Names, Special Rules 24.3 Language - use the form in the official language of the body (if there are more than one official languages and one of them is English choose the English form). If name appears in English on items issued by the body, use the English form. If a body is frequently identified by a conventional form of name in reference sources in its own language, use the conventional name Ancient and International bodies -- if there is a “firmly established English form” use it.

11. 10/12/98Organization of Information in Collections Variant Names, Special Rules (cont) Religious orders - A) conventional name in English, B) form in english-speaking countries, or C) name in the language of its country of origin Governments, use the conventional name of a government, unless the official name is in common use. The conventional name of a government is the geographic name of the area over which the government exercises jurisdiction.

12. 10/12/98Organization of Information in Collections Addition, Omissions, and Modifications Names not conveying the idea of a corporate body -- add a general designation in English Names of countries, states, provinces -- add the name of the country, state, province, etc. in which it is located. Years (when same name used by two different bodies)

13. 10/12/98Organization of Information in Collections Omissions Omit an initial article unless the heading is to file under the article (e.g. a corporate name that begins with an article that is the first part of the name of a person or place).

14. 10/12/98Organization of Information in Collections Governments Add the type of jurisdiction if needed

15. 10/12/98Organization of Information in Collections Conferences Omit from the name of a conf. Indications of its number, frequency or years of convocation. Add number after name Add date after name Add location after name

16. 10/12/98Organization of Information in Collections Subordinate and related bodies Enter subordinate bodies directly under their own name unless its name is one of the following types –A name containing a term that by definition implies that the body is part of another –A name containing a word that normally implies administrative subordination, provided that the name of the higher body is required to identify it. –A name that is general in nature or that does no more than indicate a geographic, chronological or numbered or lettered subdivision of the parent body –A name that does not convey the idea of a corporate body –A name of a university faculty, school etc that simply indicates a field of study –A name that includes the entire name of higher body.