1.  BIA INCIDENT BUSINESS  Transition to Employee Common Identifier (ECI)  Electronic Funds Transfer (EFT)

2.  Employee Common Identifier (ECI)  10 Digit number to identify casual personnel  Replaces use of Social Security Numbers on the OF-288  Addresses Personally Identifiable Information (PII) concerns  Will be used in I-Suite as casual’s personal identifier ECI TRANSITION

3.   Beginning January 1, 2014, SSN’s will no longer be used on the OF-288  ECI’s will be the only identification number used in I-Suite  Existing casuals that have been paid already have an ECI number generated  New casuals will have an ECI number generated as hiring information is entered into FPPS General Information ECI TRANSITION

4.   Hiring Units: Obtain ECI’s from the Payment Center and relay to casuals  Payment Center: Generate ECI’s for new casuals and provide ECI’s to Hiring Units  Casual Employees: Maintain and provide ECI’s for I-Suite and OF-288’s  Incident Management Personnel: Input casuals ECI’s into I-Suite when on incidents Summary of Responsibilities ECI TRANSITION

5.   Submit hiring information to Payment Center to generate ECI for new casuals (Because of PII concerns, please DO NOT email requests) I.Approving Official may call the Payment Center to have ECI generated via phone II.Approving Official must provide casuals: Name, SSN and Hired-At location III.Approving Official may obtain ECIs for multiple casuals by submitting a list via secured fax  Provide ECI information to casuals when mobilized to incident  Upon return from incident; ensure all OF-288s include ECI prior to sending to Payment Center Hiring Unit Responsibilities ECI TRANSITION

6.   For Existing Casuals : I.Provide ECI’s to Hiring Units via secured fax II.Provide ECI’s to Hiring Units over the phone  For New Casuals : I.Enter pre-hire profile documents into FPPS to generate an ECI II.Enter fax or verbal hiring information into FPPS to generate an ECI Payment Center Responsibilities ECI TRANSITION

7.   If the casual does not know their ECI, they will contact the Hiring Unit for the information  If Hiring Unit is unavailable to provide ECI, the casual will contact the Payment Center  Provide ECI to Finance Section for I-Suite input when on incidents Casual Employees Responsibilities ECI TRANSITION

8.   On March 1, 2013, the U.S. Treasury implemented the requirement for direct deposit and will discontinue the issuance of paper checks.  Expected implementation is April 11, 2014  If the casual doesn’t have a direct deposit, there are three options: I.Electronic Transfer Account (ETA) II.US Debit Card III.Waiver Request Electronic Funds Transfer ECI TRANSITION

9.   Casuals may apply for a waiver if electronic funds transfer would impose a hardship because of the individual’s inability to manage an account at a financial institution or a US Debit card account due to: I.Mental impairment II.Living in a remote geographical location lacking the infrastructure to support electronic financial transactions  The Electronic Funds Transfer Waiver Request form must be completed by the casual and approved by an Agency Official; then submitted to the Payment Center for processing.  The waiver process must be completed and submitted annually. Electronic Funds Transfer ECI TRANSITION

10.  Bureau of Indian Affairs: http://www.bia.gov/nifc/operations/IHP/ADFirefighters/index.htm Casual Payment Center: http://www.nifc.gov/programs/programs_PaymentCenter.html http://www.nifc.gov/programs/programs_PaymentCenter.html Information Resources