1. TM emergency response planning & management, inc. is pleased to announce the availability of Enhanced computer software for preparation, updating and evaluation of local hazard mitigation plans Copyright, 2005. All rights reserved. emergency response planning & management, inc. p.o. box 7065 princeton, n.j. 08543 609-466-3566 Click to continue Click to continue

2. TM A significant enhancement and expansion of the original Mitigation 20/20 TM software program for supporting local hazard mitigation plan development Incorporating new features to respond to actual experience with the program by local mitigation planning groups, state mitigation staff, and federal mitigation plan reviewers Click to continue Click to continue Especially designed to support completion of a local mitigation plan, its updating in future years, and continuing evaluation of the plan’s effectiveness

3. TM Please note: The following presentation describes only the enhancements and improvements to Mitigation 20/20 TM incorporated into Version 3.0 If you are not already familiar with Mitigation 20/20 TM, please click here to review a presentation regarding the basic characteristics of the program Link to a Description of Mitigation 20/20 TM Link to a Description of Mitigation 20/20 TM If you are familiar with Mitigation 20/20 TM, click below to learn about the exciting features of the new program. Click to continue Click to continue

4. TM Version 3.0 incorporates the following new enhancements and expanded capabilities (Click to jump to corresponding section of this presentation) : Capability to import Capability to import facility data facility data Additional capabilities for Additional capabilities for jurisdiction-specific databases jurisdiction-specific databases Expanded capabilities to Expanded capabilities to document hazards and risks document hazards and risks Added routines to describe Added routines to describe features of the planning area features of the planning area Create data map illustrations Create data map illustrations of the planning area of the planning area Prepare a comprehensive Prepare a comprehensive progress report progress report Additional capability to assess Additional capability to assess policies, plans and programs policies, plans and programs Routines to support systematic Routines to support systematic evaluation of the plan evaluation of the plan Improved capabilities to print Improved capabilities to print a more “user friendly” plan a more “user friendly” plan Capabilities to document the Capabilities to document the basis for mitigation goals basis for mitigation goals Added capabilities for electronic Added capabilities for electronic management of reports management of reports VIEW THE ENTIRE VIEW THE ENTIRE PRESENTATION Ordering Information

5. Importing External Databases into Mitigation 20/20 TM Version 3.0 has been designed to allow for the electronic importing of external databases in Microsoft Excel Format The Data Transfer module of Mitigation 20/20 TM has been significantly improved to allow for the direct importing of Excel data Databases with Repetitive Loss Properties under the National Flood Insurance Program can now be directly imported into Mitigation 20/20 TM ’s repetitive loss properties module Databases in Excel format for general facilities can also be imported directly into Mitigation 20/20 TM ’s facilities database for subsequent vulnerability assessments Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information Excel is a registered trademark of the Microsoft Corp.

6. Importing External Databases into Mitigation 20/20 TM First, the Excel data are imported into a temporary table in Mitigation 20/20 TM Both routines work in the same manner: The drive source of the data is entered or selected Then, the names of the corresponding data fields in the Excel database are identified and entered A click of the button then imports the data into the temporary table Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

7. Importing External Databases into Mitigation 20/20 TM Next, the imported data is scanned to determine if there are any duplicate records Data records can be easily sorted to look for duplicates, by clicking on the street address, city, or zip code First, the quality of the data to be imported can be reviewed Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

8. When duplicate records have been marked, these buttons can be used to print the list of properties and/or to move the data into Mitigation 20/20 TM ’s local data tables Importing External Databases into Mitigation 20/20 TM Then, by clicking in the check box, a duplicate record is removed from the imported data Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

9. These new data import routines directly insert the imported information into Mitigation 20/20 TM ’s corresponding data screens for subsequent use and analysis Importing External Databases into Mitigation 20/20 TM Repetitive loss data will be displayed in Mitigation 20/20 TM ’s Repetitive Loss Module, where additional information could then be entered Facility data will be automatically available to identify “critical facilities” and to complete facility vulnerability and terrorism assessments Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

10. Version 3.0 Provides Enhanced Capabilities in the Jurisdiction–Specific Database Participating jurisdictions can now print out their own data reports to support their planning process Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

11. Version 3.0 Provides Enhanced Capabilities in the Jurisdiction–Specific Database The jurisdiction-specific database now includes two new routines that were previously only accessible in the master database: The public information activities database, and The public information activities database, and The mitigation funding resources database The mitigation funding resources database Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

12. Version 3.0 Provides Enhanced Capabilities in the Jurisdiction–Specific Database Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information Now, participating jurisdictions can also add their updated information regarding their own public information and involvement activities at the same time they add or update data in other modules Participating jurisdictions can also use the funding resources database to enter information about unique funding sources for their mitigation initiatives, such as their own capital improvement budget. When uploaded to the master database, Mitigation 20/20M TM only allows the new information from the jurisdiction to be added; All other information in the master database is unchanged

13. Version 3.0 Provides Enhanced Capabilities in the Jurisdiction–Specific Database The capability has been added to the jurisdiction-specific database to include the Mitigation 20/20 TM training presentations and Mitigation Idea Guidebooks that are a part of the master program Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

14. A New Routine Enables Planners to Define and Assess Areas at Risk Throughout the Planning Region This routine allows local mitigation planners to define and document areas of known risk, e.g., flood plains, within the planning area Websites can be added to search for information about known hazard areas Websites or other references actually used for the mitigation plan can be documented Known hazard areas in a complete range of hazard categories can be assessed Background information regarding the hazard category’s importance for the planning area can be entered, if indicated Scrolling down the form allows for entry of additional information Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

15. A New Routine Enables Planners to Define and Assess Areas at Risk Throughout the Planning Region A specific hazard within the category can then be entered or selected for more detailed analysis The importance of the specific hazard for the planning area can be described Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information One or more images from websites or other sources to illustrate the extent the hazard influences the planning area can be selected for use in the plan section

16. A New Routine Enables Planners to Define and Assess Areas at Risk Throughout the Planning Region Reports to document the assessment of known hazard areas can easily be printed A single report including all hazard categories analyzed can be printed Or, a report for a single hazard category can be printed by selecting the category from the dropdown list Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

17. A New Routine Enables Planners to Define and Assess Areas at Risk Throughout the Planning Region The report is automatically prepared by Mitigation 20/20 TM using all of the entered data, including the illustrations Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

18. Version 3.0 Provides a New, More Precise Approach to Assessing the People and Property at Risk Now, assessments of the people and property at risk can be made for both neighborhoods and individual facilities For each jurisdiction, neighborhoods or facilities that have vulnerability assessments can be selected for analysis Vulnerabilities that could result in injury or property damage are listed Vulnerability scores are displayed, with all “3s” for “Most Vulnerable” marked in red Clicking the dropdown arrow allows mitigation planners to view the vulnerability score definitions Then, the estimated percentage of the structures and population of the neighborhood are entered, and Mitigation 20/20 TM automatically calculates the value of the property and/or the number of people at risk from the hazard Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

19. When analyzing facilities, an estimate of the percent of the contents of buildings can also be entered for a more complete evaluation Version 3.0 Provides a New, More Precise Approach to Assessing the People and Property at Risk Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

20. Version 3.0 Provides a New, More Precise Approach to Assessing the People and Property at Risk Version 3.0’s capabilities also include designating neighborhoods and facilities as either “existing” or “future” This allows local planners to determine the vulnerability of both existing facilities and neighborhoods, as well as those known or anticipated for future construction Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

21. A checkbox has been added so that a neighborhood can be designated as “future” or not yet constructed If applicable, existing neighborhood assessments can be reviewed and given this designation simply by checking the box New assessments are completed in the same manner, with this box checked for “future” neighborhoods Version 3.0 Provides a New, More Precise Approach to Assessing the People and Property at Risk Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

22. The vulnerability assessment routine for facilities has been changed in the same way. Facilities not yet constructed can be designated as “future” Version 3.0 also includes new data reports that allow the vulnerabilities of both existing and future neighborhoods and facilities to be printed for the local mitigation plan. Version 3.0 Provides a New, More Precise Approach to Assessing the People and Property at Risk Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

23. Illustrating the Characteristics of the Planning Area Version 3.0 can use a simplified map of the planning area to illustrate differences among participating jurisdictions. First, a simple map of the planning area is easily created using Mitigation 20/20’s new mapping routine Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

24. A grid of squares is used to illustrate the boundaries of the jurisdictions participating in the mitigation planning Illustrating the Characteristics of the Planning Area Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

25. Illustrating the Characteristics of the Planning Area First, the button “Map jurisdictions” is clicked First, the button “Map jurisdictions” is clicked Next, the jurisdiction is selected, and Mitigation 20/20 TM automatically designates a color for the illustration Next, the jurisdiction is selected, and Mitigation 20/20 TM automatically designates a color for the illustration Then, the squares that represent the approximate area of the jurisdiction are clicked, and they automatically turn to the designated color Then, the squares that represent the approximate area of the jurisdiction are clicked, and they automatically turn to the designated color Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

26. Illustrating the Characteristics of the Planning Area Then, click the “Add labels to map” to define the jurisdiction Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

27. Illustrating the Characteristics of the Planning Area Just click the square where the jurisdiction’s label should be placed Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

28. Illustrating the Characteristics of the Planning Area This simple process of illustrating and labeling the participating jurisdictions is continued until all jurisdictions have been identified Now, Mitigation 20/20 TM is ready to use the map to highlight differences in mitigation planning information and data between the participating jurisdictions Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

29. Illustrating the Characteristics of the Planning Area It can be used, for example, to illustrate progress in the mitigation planning, based on entered data Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

30. It can also illustrate differences in information important to understanding mitigation issues and needs Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information Illustrating the Characteristics of the Planning Area

31. Analyzing the Characteristics of the Planning Area Mitigation 20/20 TM, Version 3.0, provides routines to facilitate analysis and evaluation of the characteristics of the jurisdictions participating in the planning For example, Risk ratings for each jurisdiction for selected hazards can be displayed Risk ratings for each jurisdiction for selected hazards can be displayed Analytical comments can be entered about the distribution of risk Analytical comments can be entered about the distribution of risk Detailed information regarding the risk ratings can be viewed Detailed information regarding the risk ratings can be viewed A particular analysis can be highlighted for incorporation into the local mitigation plan A particular analysis can be highlighted for incorporation into the local mitigation plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

32. Analyzing the Characteristics of the Planning Area Additional analysis can be completed by scrolling down the form Evaluations can be entered for each jurisdiction to address, if indicated: The extent to which the jurisdiction’s critical facilities are threatened by the hazard The extent to which the jurisdiction’s critical facilities are threatened by the hazard The impact of the hazard on the jurisdiction’s neighborhoods The impact of the hazard on the jurisdiction’s neighborhoods If the hazard poses any unique mitigation issues or concerns for the jurisdiction If the hazard poses any unique mitigation issues or concerns for the jurisdiction If mitigation initiatives have been proposed by the jurisdiction to address vulnerabilities to the hazard If mitigation initiatives have been proposed by the jurisdiction to address vulnerabilities to the hazard If the jurisdiction has adequate policies and programs to address the risks posed by the hazard If the jurisdiction has adequate policies and programs to address the risks posed by the hazard Summary comments regarding issues of concern for the jurisdiction and the hazard can be included Summary comments regarding issues of concern for the jurisdiction and the hazard can be included Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

33. Analyzing the Characteristics of the Planning Area Convenient links to data entered into Mitigation 20/20 TM are provided to facilitate the review process Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

34. Both a jurisdiction- specific report for the hazard and a summary report for all jurisdictions can be printed for including in the local mitigation plan Analyzing the Characteristics of the Planning Area Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

35. Version 3.0 now enables local planners to analyze and document how the mitigation goals and objectives established by the Task Force are related to the needs of the participating jurisdictions Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives This routine enables planners to explain why specific goals and objectives were established, by addressing: The reason for selecting specific objectives for each of the established goals The reason for selecting specific objectives for each of the established goals How the goals and objectives are relevant to identified hazards How the goals and objectives are relevant to identified hazards How existing plans, programs and policies are related to the goals and objectives How existing plans, programs and policies are related to the goals and objectives Any other basis for the goals and objectives Any other basis for the goals and objectives Each of these capabilities is described on the following slides Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

36. Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives For all of the analyses, first the goal statement to be evaluated is selected. The evaluation begins with discussion of the objectives established to help achieve the selected goal statement First, the program displays each of the objectives established to achieve the selected goal Then, text can be entered to explain how each objective is intended to support the goal This process is repeated until each objective for the selected goal is evaluated Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

37. Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives The next tab allows for a similar approach to assessing how the selected goal relates to the hazards identified in the mitigation plan First, a previously identified hazard is selected from the dropdown list Then, text is entered to explain the relationship between the selected hazard and the mitigation goal This process can be repeated as often as needed for each goal Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

38. Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives The next routine can be used to discuss how existing policy statements support or “work against” achieving the selected goal The evaluation begins by selecting a policy/plan document to review from the dropdown of documents, citations and policy statements previously entered into Mitigation 20/20 TM Next, a statement is added describing the relationship of the policy statement to the goal Then, an evaluation of the positive aspects of the policy statement in support of the goal can be entered If there are negative aspects of the statement, e.g., it “works against” achieving the goal, these can be added as well. Return to Return to Menu Continue to Continue to Next Slide Next Slide

39. Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives As many policy statements as necessary can be evaluated in this manner to describe how current policies and plans support and/or “work against” achieving the established mitigation goals Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

40. Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives The next tab provides a field for addressing any other evaluations needed to explain the relationship of the goals and objectives to the mitigation needs of the participating jurisdictions This tab can be used to evaluate any factors not already assessed through discussion of the relationship of mitigation objectives, identified hazards and current policy statements to the selected goal statement Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

41. Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives The final tab is used to prepare a variety of reports on the evaluated goals First, individual reports on each of the separate analyses can be printed Or, if desired, comprehensive reports on all analyses can be prepared by first entering text to serve as an introduction to the analysis for the selected goal, then selecting the analyses to be included, and finally entering text to serve as the conclusion for the analysis of the goal. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

42. Comprehensive reports can be printed documenting the analysis of all mitigation goals, or, for only the individual selected goal Version 3.0 of Mitigation 20/20 TM Includes Capability to Discuss Local Goals and Objectives Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

43. The Mitigation 20/20 TM Progress Report module can be used to keep participating jurisdictions and the public informed between formal publications of the complete local mitigation plan Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process This new module has been added to “The Mitigation Plan” module of the original Mitigation 20/20 TM program. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

44. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process A progress report can be prepared on any schedule, e.g., annually, to document the continuing planning effort. The process to develop the progress report begins with giving the report a name or title Five routines are available to develop the progress report: 1] For updating Task Force contact information 2] To document continuing organizational development 3] For evaluating progress to expand the technical analysis and to continue plan development 4] To document progress in actually implementing the plan 5] For evaluating the plan’s effectiveness Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

45. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process The Task Force Information routine allows local planners to update contact information for key individuals… as well as to automatically print a letter to all participants confirming their continuing involvement. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

46. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process The routine for documenting continuing organizational development provides for three approaches: Evaluating current participation Evaluating current participation Expanding participation Expanding participation Assessing how public input is influencing the planning process Assessing how public input is influencing the planning process Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

47. To evaluate current participation, Version 3.0 shows if there has been an increase or decrease in participation since the last progress report… as well as the type of organizations currently participating. Local planners can then enter evaluation comments regarding changes in membership numbers or types to include in the progress report Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

48. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process The program provides support to expanding participation by: 1] Including fields to enter contact information regarding individuals to invite to join the planning 2] Automatically printing letters of invitation to join the planning effort 3] Printing a report documenting the efforts to invite additional participation 4] Providing a field to write comments for the Progress Report discussing efforts to expand participation Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

49. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process Public information and participation is an important part of continuing organizational involvement with the community. Version 3.0 includes this routine to comment on these efforts in the Progress Report. First, Version 3.0 will display the public information activities that have been conducted and entered into Mitigation 20/20 TM If needed, these can be sorted for easier review Then, evaluation comments for the Progress Report can be entered regarding how public input and participation influenced the planning Comments for the report can also be entered about future plans for public participation in the planning Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

50. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process This routine is used to document and evaluate continuing plan development. First, key indicators of the scope of the current plan are displayed, and compared to the previous progress report. If needed, detailed data reports can be opened and reviewed Then, assessment comments can be added regarding continuing plan development and these will be included in the progress report. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

51. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process This routine allows for evaluating the progress in plan implementation First, data regarding the implementation status of mitigation initiatives are displayed, and compared to the previous progress report. First, data regarding the implementation status of mitigation initiatives are displayed, and compared to the previous progress report. If needed, detailed data reports about the implementation status of initiatives can be reviewed If needed, detailed data reports about the implementation status of initiatives can be reviewed Then, assessment comments can be added regarding the status of initiative implementation and these will be included in the progress report Then, assessment comments can be added regarding the status of initiative implementation and these will be included in the progress report Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

52. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process This same approach is used in the remaining routines to prepare the Progress Report: The relevant data previously entered into Mitigation 20/20 TM are displayed. The relevant data previously entered into Mitigation 20/20 TM are displayed. Current data are compared to that used for the previous Progress Report to define the planning completed during the preceding period. Current data are compared to that used for the previous Progress Report to define the planning completed during the preceding period. Evaluation comments regarding the progress made are entered. Evaluation comments regarding the progress made are entered. When finished, the current data are saved to allow comparison for the next Progress Report. When finished, the current data are saved to allow comparison for the next Progress Report. In this way, each Progress Report provides an opportunity to review and comment on the Task Force’s continuing efforts to expand and improve the local mitigation plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

53. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process The Progress Report module also provides for detailed evaluation of the effectiveness of the mitigation plan, by considering: 1] Progress in implementing initiatives that address established mitigation goals and objectives 2] Progress in completing initiatives intended to address known vulnerabilities of assessed facilities and neighborhoods 3] Progress in mitigating known repetitive loss properties 4] Progress in mitigating repetitive loss properties under the National Flood Insurance Program 5] Progress in implementing initiatives intended to mitigate the vulnerabilities of designated critical facilities 6] Compiling and documenting the benefits gained from pre-existing mitigation initiatives during recent emergencies and disasters 7] And, finally, by documenting that experiences with disasters were used to identify and propose mitigation initiatives for the plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

54. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process After the data has been entered into Mitigation 20/20 TM for the Progress Report, clicking this button will automatically allow the pre- formatted report to be printed First, this screen appears, allowing local planners to key in an introduction for the progress report Then the pre-formatted sections of the plan are selected for printing Finally, a conclusion or closing paragraphs can be entered Clicking this button then starts to print the Progress Report Popup screens will appear to ask for the starting page number, and the starting page number for the data reports that are referenced in the Progress Report and are to be attached Return to Return to Menu Continue to Continue to Next Slide Next Slide

55. Version 3.0 Includes a New Module to Prepare a “Progress Report” on the Planning Process The capability to prepare a comprehensive Progress Report allows local mitigation planners to inform the participating agencies, the community and the state about continuing planning efforts and the success of the plan, without having to print and issue the complete Mitigation 20/20 TM Local Mitigation Plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

56. Now, “key” words can be associated with each specific policy, plan or program statement entered into Mitigation 20/20 TM Version 3.0 Allows for Analysis and Evaluation of Mitigation-Related Policies and Programs A new popup screen is used to enter one or more “key” words or phrases to associate with the policy or program citation, or to select from previously entered key words This will allow the database of policy, plan and program citations to be quickly searched for specific topics for subsequent analysis Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

57. Version 3.0 Allows for Analysis and Evaluation of Mitigation-Related Policies and Programs This new form enables a local planner to evaluate specific policies from those entered in Mitigation 20/20 TM ’s policy database in light of the hazards threatening the participating jurisdictions First, the planner can select the “priority hazards” most important to consider A popup screen allows the planner to define the “priority hazards” to be selected for evaluation Simply select the desired definition and print out the corresponding report Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

58. Version 3.0 Allows for Analysis and Evaluation of Mitigation-Related Policies and Programs Each analysis is first given a name or title A search of the Mitigation 20/20 TM database can also be done using key words or phrases Then the Mitigation 20/20 TM database can be searched for a single, selected priority hazard, or for all the previously identified hazards Return to Return to Menu Continue to Continue to Next Slide Next Slide Scrolling down the form allows for additional analysis of the policies related to the priority hazard The selected policy and program statements are then displayed in this area of the form where they can be reviewed and selected for the analysis Ordering Information

59. Comments can then be added regarding the “positive” aspects of the selected policy and program statements, e.g., how do they help the jurisdictions to address the risks posed by the priority hazard If applicable, this comment field allows planners to discuss any negative aspects of the selected policy or program statements, e.g., how do they interfere with efforts to effectively address the risks posed by the priority hazards Then, summary comments can be added about what the local mitigation planning effort is doing to strengthen the positive aspects of the policy and program statements and/or modify them to eliminate or minimize their negative aspects This routine also provides a comprehensive report for printing all of the policy analyses completed Version 3.0 Allows for Analysis and Evaluation of Mitigation-Related Policies and Programs Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information Scrolling down the form allows for additional analysis of the policies related to the priority hazard

60. In addition to the evaluations that can be undertaken to prepare the Progress Report, Version 3.0 has a separate routine to support detailed evaluation of the mitigation plan Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan This routine uses previously entered data to undertake an evaluation of the local plan, considering: The organization selected to evaluate the plan The organization selected to evaluate the plan The analysis of hazard events The analysis of hazard events Efforts to achieve mitigation goals and objectives Efforts to achieve mitigation goals and objectives Integration of the mitigation plan with other plans and programs Integration of the mitigation plan with other plans and programs Mitigation efforts related to critical and other facilities Mitigation efforts related to critical and other facilities Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

61. When these analyses are completed, a detailed report on the evaluation of the mitigation plan can be easily printed. Each of these routines is described on the next slides Mitigation efforts related to identified and assessed neighborhoods Mitigation efforts related to identified and assessed neighborhoods The identification and mitigation of repetitive loss properties The identification and mitigation of repetitive loss properties Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan

62. The first tab allows the operator to identify the organization selected to complete the evaluation. First, the organization to be assigned is either selected from the current planning participants, or an outside organization can be assigned. Then, the reasons for selecting that organization can be discussed. This information will be included in the detailed Plan Evaluation Report. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

63. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan The next tab provides for evaluation of the past disaster events to document the benefits of the mitigation planning process and to provide input to the future efforts This field is used to explain why the Mitigation 20/20 TM Task Force wishes to review past events The program automatically displays the average number of events each year for the participating jurisdictions, based on data entered into Mitigation 20/20 TM Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

64. To continue the evaluation, a specific event can be selected from those entered in Mitigation 20/20 TM For the selected event, the form automatically displays previously entered information regarding: Costs of the event Costs of the event The benefits gained from pre-existing initiatives The benefits gained from pre-existing initiatives Initiatives proposed as a result of the event Initiatives proposed as a result of the event Initiatives shown by the event to be needed Initiatives shown by the event to be needed Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Scrolling down the form allows for further evaluation of past events

65. Then summary comments regarding all events analyzed can be added here to appear in the detailed evaluation report Comments can then be added here discussing how the event demonstrates the value of the local mitigation planning process As many events can be analyzed in this manner as desired Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

66. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan The next tab allows planners to evaluate the progress being made towards achieving the local mitigation goals and objectives First, text is entered explaining why this analysis is being done First, text is entered explaining why this analysis is being done Then, an individual goal and objective are selected from those entered into Mitigation 20/20 TM Then, an individual goal and objective are selected from those entered into Mitigation 20/20 TM Mitigation 20/20 TM then displays the number of initiatives in the local plan that are associated with achieving this goal and objective, including the number completed Mitigation 20/20 TM then displays the number of initiatives in the local plan that are associated with achieving this goal and objective, including the number completed Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

67. This field is then used for discussion regarding the progress being made towards proposing, approving and completing initiatives intended to achieve the selected goal and objective As many goals and objectives as appropriate can be evaluated in this manner Finally, this field can be used to provide summary comments for the evaluation report regarding the progress in achieving the local mitigation goals and objectives Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

68. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Using the same approach, Version 3.0 provides capability to evaluate other key measures of progress in implementing the mitigation plan: Evaluating the initiatives intended to integrate mitigation efforts into other local plans and programs Evaluating the initiatives intended to integrate mitigation efforts into other local plans and programs Evaluating progress in mitigating the vulnerabilities of critical and other facilities Evaluating progress in mitigating the vulnerabilities of critical and other facilities Evaluating progress in mitigating the vulnerabilities of assessed neighborhoods Evaluating progress in mitigating the vulnerabilities of assessed neighborhoods Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

69. The approach first provides for explaining why the evaluation is being done Mitigation 20/20 TM then displays a bar chart showing the current status of the initiatives in the plan that are applicable Then, after reviewing the bar chart, local planners can enter evaluation comments regarding the progress being made. These comments will appear in the Evaluation Report Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

70. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan This module also includes a routine to evaluate progress in mitigating repetitive loss properties, including NFIP repetitive loss properties First, a specific property is selected for review and information about the property is displayed Then the current status of mitigation actions for the property can be entered and/or updated… including whether mitigation actions for the property have been completed Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

71. This routine can be used to document the mitigation actions being taken for any repetitive loss property previously entered into Mitigation 20/20 TM In addition, this routine allows for evaluating the overall progress being made towards mitigating all repetitive loss properties, beginning with an explanation of why such an evaluation is important. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

72. A bar chart regarding the current status of mitigation efforts for repetitive loss properties is displayed for review Then, evaluation comments regarding the progress or continuing plans for mitigation of repetitive loss properties can be entered for incorporation into the Evaluation Report. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information Scrolling down the form allows for more evaluation of actions regarding repetitive loss properties

73. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan The Evaluation Reports can be printed once data is entered using the other tabs A comprehensive report can be printed, simply by clicking a button In addition, evaluation reports regarding repetitive loss properties can be printed for all jurisdictions… or for a single jurisdiction. These reports include all entered evaluation comment text and displayed graphics Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

74. Mitigation 20/20 TM Includes a New Routine to Evaluate the Local Mitigation Plan Now, with Version 3.0, local mitigation planners can periodically evaluate and document the progress being made addressing the communities’ mitigation needs and provide this information to the public and other agencies through a detailed report. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

75. Version 3.0 Makes the Local Mitigation Plan Easier to Print and Review When printing data reports for the plan sections, the page numbers of all included reports can be sequentially numbered When any report button in Mitigation 20/20 TM is clicked, a popup screen can be used to enter the starting page number for the first page of that report Any number can be inserted as the starting page number, or nothing inserted if page numbers are not desired The number entered on the popup becomes the starting page number for the selected data report Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

76. Version 3.0 Makes the Local Mitigation Plan Easier to Print and Review To use this feature of Version 3.0, simply enter the starting page number for a report and then print it After printing the report, simply note the final page number Then, begin the next report to be printed with the next sequential number. Continue this process until all of the reports desired for a plan section have been printed. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

77. Version 3.0 Makes the Local Mitigation Plan Easier to Print and Review Next, the Microsoft Word document that is the text of that plan section can be edited to cross reference the correct page number of the reports to be included in the section. Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information This will make the local mitigation plan much easier for others to read and review

78. Extra Flexibility is Available for Printing Reports on the Status of Mitigation Initiatives Contained in the Plan “Terminated Initiatives” no longer needed in the plan can be permanently deleted from the database Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

79. Version 3.0 Adds Capabilities for Electronic Management of Data Reports There are times planners may wish to use email to transmit single data reports to other participants Mitigation 20/20 TM already provides for converting reports to Rich Text format by clicking this icon on the toolbar However, this technique has limitations: Column and text formatting can be disrupted Column and text formatting can be disrupted Illustrations in reports, like bar charts, are lost Illustrations in reports, like bar charts, are lost Now, Version 3.0 adds an easy to use interface with Microsoft Snapshot* to convert Mitigation 20/20 TM ’s data reports to a format that does not have these limitations. * Microsoft Office Professional and Snapshot are registered trademarks of the Microsoft Corporation Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

80. Version 3.0 Adds Capabilities to Electronic Management of Data Reports A new tool has been added to the Mitigation 20/20 TM toolbar: “Export to Microsoft Snapshot” Clicking this button opens a browser to select the drive and folder to which to save the report as a Snapshot (*.snp) file * Microsoft Office Professional, Word, Access, and Snapshot are registered trademarks of the Microsoft Corporation Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

81. Version 3.0 Adds Capabilities to Electronic Management of Data Reports Any person with Microsoft Office Professional will have Snapshop, in the Office Tools folder Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information * Microsoft Office Professional, Word, Access, and Snapshot are registered trademarks of the Microsoft Corporation

82. Version 3.0 Adds Capabilities to Electronic Management of Data Reports Once created, the data report as a Snapshot file can be attached to an email, transmitted, and then opened and printed by the recipient This routine can also be used to provide the local mitigation plan on a CD to other agencies and officials by: Saving the Microsoft Word documents to a CD, then Saving the Microsoft Word documents to a CD, then Saving the Microsoft Access reports to a CD as Snapshot files Saving the Microsoft Access reports to a CD as Snapshot files Return to Return to Menu Continue to Continue to Next Slide Next Slide Ordering Information

83. Mitigation 20/20 TM, Version 3.0, Ordering Information For current Mitigation 20/20 TM users: Version 3.0 automatically updates all earlier versions and uploads all existing data with minimum operator effort Version 3.0 automatically updates all earlier versions and uploads all existing data with minimum operator effort Cost for a single upgrade license: $500.00/license Cost for a single upgrade license: $500.00/license Cost for five or more upgrade licenses purchased at the same time: $400.00/license Cost for five or more upgrade licenses purchased at the same time: $400.00/license Version 3.0 of Mitigation 20/20 TM for new license holders: Version 3.0 can be purchased for first time users Version 3.0 can be purchased for first time users $3,000.00 for a single license $3,000.00 for a single license $2,500.00/license for five or more purchased at the same time $2,500.00/license for five or more purchased at the same time No shipping or handling charges For additional information or to order, contact: emergency response planning & management, inc. p.o. box 7065 princeton, n.j. 08543 Telephone: 609-466-3566 Fax: 609-466-7472 Contact erp&m by email Contact erp&m by email Return to Return to Menu