1. Introduction to the State-Level Mitigation 20/20 TM Software for Management of State-Level Hazard Mitigation Planning and Programming A software program by: emergency response planning & management, inc. p.o. box 7065 princeton, n.j. 08543 609-466-3566erpm@aol.com Copyright, 2004 emergency response planning & management, inc. All Rights Reserved Click to Begin

2. Available, Summer 2004 A comprehensive program to support state- level hazard mitigation planning and programming Fully integrated data management modules for state agency actions to: Establish and manage the state’s mitigation planning team Establish and manage the state’s mitigation planning team Conduct statewide hazard identification, risk assessment and analysis of past disasters Conduct statewide hazard identification, risk assessment and analysis of past disasters Analyze the vulnerability of state-owned property Analyze the vulnerability of state-owned property Develop proposed mitigation initiatives for state- owned property Develop proposed mitigation initiatives for state- owned property Prepare and print a comprehensive state-level mitigation plan Prepare and print a comprehensive state-level mitigation plan Manage local mitigation planning and programming Manage local mitigation planning and programming Compile local mitigation data Compile local mitigation data Select proposed mitigation projects for funding Select proposed mitigation projects for funding Manage mitigation project agreements and contracts Manage mitigation project agreements and contracts And much more! The state-level Mitigation 20/20 TM operates with Microsoft Office Professional* and can be used on either an individual computer or on a network. Click for Next Slide * Microsoft Office Professional is a registered trademark of the Microsoft Corp.

3. Mitigation 20/20 TM is specifically designed to:  Support a multi-agency state planning process  Provide both guidance and information management tools  Establish a fully coordinated state and local mitigation planning program  Address the requirements of the Disaster Mitigation Act of 2000 Click for Next Slide

4. TM Enables state staff to: Define the membership of the state’s mitigation planning team Define the membership of the state’s mitigation planning team Establish the organizational structure of the state’s team Establish the organizational structure of the state’s team Identify the capabilities of the agency participants Identify the capabilities of the agency participants Assign agency staff to the planning team Assign agency staff to the planning team Document state agency participation Document state agency participation Click for Next Slide

5. Enables state staff to: Click for Next Slide  Document the mitigation- related capabilities of each participating state agency  Define the property owned by state agencies and designate “critical facilities”  Identify relevant state agency programs and funding sources  Assign participating agencies tasks for plan and program implementation

6. Enables state staff to: Click for Next Slide  Define the vision and mission of the planning team  Set goals and objectives  Document the demographic, land use, and environmental characteristics of the state  Establish or define regions within the state  Facilitate management of the state’s mitigation planning program

7. Click for Next Slide The Organizational Development and Management module includes such features as: The capability to incorporate US Census data about the state that is relevant to mitigation needs

8. Click for Next Slide The ability to document efforts to involve relevant agencies and organizations

9. Click for Next Slide A method to define both administrative and natural regions of the state

10. The Organizational Development and Management module can be used to prepare such documents as: Mitigation plan sections incorporating relevant information from the Internet Or, regional maps developed by Mitigation 20/20 to illustrate mitigation-related characteristics of the state Click for Next Slide

11. Mitigation 20/20 TM provides a full range of tools to analyze, integrate and coordinate mitigation-related programs at both the state and local level The Plan and Policy Analysis module provides for: Defining policies described in state statutes, agency plans and elsewhere Defining policies described in state statutes, agency plans and elsewhere Characterizing state policies regarding their effectiveness for mitigation programming Characterizing state policies regarding their effectiveness for mitigation programming Analyzing local mitigation- related policies described in local mitigation plans Analyzing local mitigation- related policies described in local mitigation plans

12. Click for Next Slide The Program Integration and Plan Implementation module has tools to:  Assign participating organizations tasks for plan implementation  Monitor the status of plan implementation tasks  Integrate and coordinate related state programs  Integrate or coordinate related federal programs

13. Click for Next Slide The Local Mitigation Planning Program Development module provides several tools for state management and coordination of local mitigation planning and programming, including…

14. A routine for state review of local Mitigation 20/20 TM plans based on displays of electronic data, as well as review of local plans submitted in alternate formats Click for Next Slide

15. Routines to define statewide planning concepts, such as mitigation goals for local planning, as well as tools for monitoring local compliance Click for Next Slide

16. The Hazard Identification and Vulnerability Assessment module supports identification of the hazards threatening the state, estimation of the level of risk, and assessment of the vulnerabilities to the hazards, using both state data as well as information from local mitigation plans.

17. Click for Next Slide The Mitigation 20/20 TM approach to hazard identification and risk estimation can be done regionally, by individual jurisdiction, or by compiling local mitigation plan data Using the appropriate regions entered into Mitigation 20/20 TM, hazards can be identified and a relative risk rating developed for each. The regional risk is then assigned to each primary jurisdiction within the region. Mitigation 20/20 TM can then easily create a statewide map with the results of the regional risk assessment

18. Click for Next Slide For a more specific analysis, state planners can conduct a risk assessment for a individual jurisdiction, using the Mitigation 20/20 TM approach. Or, data imported from local Mitigation 20/20 TM plans, as well as alternate format plans, can be compiled for a statewide risk assessment

19. Click for Next Slide Mitigation 20/20 TM can also be used to create a statewide “profile” of a specific hazard for more detailed discussion. Hazards are also automatically prioritized based on the risk rating.

20. Click for Next Slide Past disasters can be evaluated within three contexts: Events of statewide significance, e.g., declared disasters Events of statewide significance, e.g., declared disasters Events significant to state agencies, e.g., incidents damaging state property Events significant to state agencies, e.g., incidents damaging state property Events of local significance, e.g., events assessed in local mitigation plans Events of local significance, e.g., events assessed in local mitigation plans

21. Click for Next Slide The event analysis routines in Mitigation 20/20 TM allow for documenting a past event, including its impacts, the response and recovery costs, mitigation “successes” and “lessons learned,” as well as other information. Past disasters can be both described for information purposes and evaluated to track the progress in implementing state and local mitigation programs And, like all Mitigation 20/20 TM modules, a large number of different reports about past events can be printed, including sections of the state’s mitigation plan

22. Click for Next Slide Mitigation 20/20 TM contains routines to assess the vulnerabilities of state-owned and operated facilities to all types of hazards The program provides a standardized, multi- hazard approach to assessing the vulnerabilities of state facilities, using specific, detailed criteria. This is the same approach used in the local Mitigation 20/20 TM program, allowing direct comparability of the vulnerabilities of both state and local facilities.

23. Click for Next Slide The vulnerability assessment process includes a routine to estimate the dollar value of the state-owned property at risk from hazards that can cause physical damage.

24. Click for Next Slide Mitigation 20/20 TM also enables the state planning team to analyze the hazard and vulnerability assessments included in local mitigation plans to more completely define the total statewide vulnerability to disasters. Imported or entered local hazard and vulnerability data can be easily displayed and assessed to support the state’s mitigation planning and programming efforts

25. Click for Next Slide The Community Hazard and Vulnerability Analysis module can also be used to compile and assess other types of local mitigation plan data from both local Mitigation 20/20 TM plans or alternate format plans For example, detailed data regarding past disasters, including the economic benefits of in-place mitigation initiatives, can be compiled from local plans

26. Click for Next Slide Or, detailed review and analysis of compiled local hazard identification and risk assessment data can be readily completed.

27. Click for Next Slide This module can also be used to track programs to control local vulnerabilities, such as participation in the National Flood Insurance Program or the submittal of a local hazard mitigation plan.

28. Click for Next Slide Mitigation 20/20 TM ’s Plan Preparation and Implementation module allows state planners to characterize and prioritize mitigation initiatives proposed by state agencies and organizations to include in the state’s mitigation plan, as well as to prepare and print the plan. The module also provides a set of mitigation program management tools.

29. Click for Next Slide The Initiative Characterization and Prioritization module enables state officials to develop, justify, and prioritize proposed mitigation initiatives to include in the state’s plan. The technical approach used to characterize and prioritize mitigation initiatives includes documenting: A description of the proposed initiative A description of the proposed initiative The analyses that identified the need for the initiative The analyses that identified the need for the initiative The hazards and mitigation goal to be addressed The hazards and mitigation goal to be addressed The estimated benefit to cost ratio The estimated benefit to cost ratio The priority for implementation The priority for implementation The feasibility of implementation The feasibility of implementation Initiatives sponsored by any state agency are characterized and prioritized using common criteria and evaluation techniques allowing for direct comparison of all state agency initiatives. In addition, the state Mitigation 20/20 TM approach is identical to that used in the local program. This enables state planners to directly compare state and local mitigation initiatives during selection of proposals for funding.

30. Click for Next Slide Of course, periodically the state will need to issue and adopt a written mitigation plan. The State Mitigation Plan Preparation and Promulgation module makes preparing a written plan, using up-to-date data, very easy. The module provides many tools to assist with plan preparation, including the flexibility for state planners to select specific plan sections to print, to arrange the sequence in which plan sections are presented, and other tools to assist with plan preparation. The module also enables documentation of plan approval or adoption. Mitigation 20/20 TM creates a state mitigation plan that includes both detailed data tables, as well as summary information and evaluations using colorful graphs, charts and maps.

31. Click for Next Slide The Mitigation Program Management Tools module provides a variety of mechanisms to support management of both the normal functioning of the state-level mitigation program, as well as post- disaster mitigation programs. For example, the module has routines to help: Develop and implement a public information and involvement program Develop and implement a public information and involvement program Establish the management team for program operations Establish the management team for program operations Define policies for selection of proposed projects for funding and automatically select projects from the Mitigation 20/20 TM database Define policies for selection of proposed projects for funding and automatically select projects from the Mitigation 20/20 TM database Mitigation 20/20 TM helps to define the roles of individuals assigned to the mitigation program, to organize the team, to determine the policies that will be used to select and fund projects, and to even print the administrative procedures manual documenting the program’s policies and management

32. Click for Next Slide Like all of Mitigation 20/20 TM ’s routines, the program allows state mitigation staff to completely and easily document administrative and technical actions. For example, this screen is used to track communications with interested public groups or statewide organizations.

33. Click for Next Slide The program has many other features that technically and administratively facilitate state mitigation planning and programming For example, the data transfer menu helps participants in the state’s program share data The data transfer menu contains several routines to allow for electronic transfer of data, including data from state agencies as well as from local Mitigation 20/20 TM plans The program is sold with the state’s primary local planning jurisdictions already entered

34. Click for Next Slide This technique allows for the use of a state map to display a full range of data regarding local mitigation issues

35. Click for Next Slide Any facility can be designated as “confidential” and data for such facilities can be restricted from printed reports or plans to be released to the public.

36. Click for Next Slide A comprehensive, easy-to-use software program to support of state-level hazard mitigation planning A comprehensive, easy-to-use software program to support of state-level hazard mitigation planning Completely integrated modules providing planning guidance and information management tools Completely integrated modules providing planning guidance and information management tools Enables state staff to manage all aspects of state and local agency mitigation planning Enables state staff to manage all aspects of state and local agency mitigation planning Capable of effectively addressing the requirements of the Disaster Mitigation Act of 2000 Capable of effectively addressing the requirements of the Disaster Mitigation Act of 2000

37. For additional information, contact: David S. Palmer emergency response planning & management, inc. p.o. box 7065 princeton, n.j. 08543 609-466-3566erpm@aol.comwww.emergencyplanning.comwww.mitigationplanning.com View presentation again Return to erp&m’s webpage