1. CIS111 PC Literacy Understanding File Management Understanding File Management

2. 2Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Creating and Saving a File/Document To save a file the first time: 1.Click File > “Save As” 2.In the “Save in” box, select the location where you want the file saved. 3.In the “File name” box, give the file a name. 4.Click the “SAVE” button. After you save the file the first time, you can then: Use the quick keys CTRL + SUse the quick keys CTRL + S Click the SAVE button. Word WordPad Click the SAVE button. Word WordPad Click to select the location in which to save the file Type new filename here

3. 3Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Locating Your Disk/Drive It can sometimes be difficult to find the slots for your flash drives. The USB ports on your computer might be in the front or back of the CPU. On a notebook, the ports might be on the back or side. The name of the flash drive that appears in Windows Explorer depends on the brand. The letter assigned to your flash drive might vary from what is shown and referenced in this unit NOTE: If you can’t locate the various drives, click the “MY COMPUTER” icon and the drives will appear as shown here.

4. 4Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Opening a File/Document When you want to an existing file, you can either: 1.Locate the file on your drive/disk and double-click it to automatically open the file and the program used to create it at the same time. 2. Open the program that was used to create the file; then, select locate the file by using the FILE menu > Open option. 3. You can also open an existing file if you are in the program” by: Using the quick keys CTRL + OUsing the quick keys CTRL + O Clicking the OPEN button.Clicking the OPEN button.

5. 5Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Defining File Management (Page 32-33) 1.File management is organizing and keeping track of files and folders. 2.Windows provides tools to keep everything organized so that you can easily locate the files you need, as well as file that you need to move, copy, rename, and delete. 3.Windows has two main file management tools: My ComputerMy Computer Windows ExplorerWindows Explorer

6. Using Folders Folders are areas on a flash drive (or other removable storage medium) or hard disk that help you organize your files. 6Microsoft Office 2007-Illustrated Introductory, Windows XP Edition