1. English (MPK-4009) Instructor: Rama Oktavian
13/14 Semester 1
English (MPK-4009)
Instructor: Rama Oktavian
Office Hr.: M.13-15, T , W , Th. 1-15, F

2. Writing formal email What is it?
Although s are often seen as less formal than printed letters, you cannot afford to let your language appear to be informal.
I will add a high level of professionalism to your English s since in academic world, you should try to appear more formal, not too casual

3. Writing formal email How to write formal e-mails
Use a neutral address
Write an effective subject line – to catch reader’s attention
Begin with a greeting
Depending on the formality of the relationship
Dear Mr. Fox, Hello Monica
To Whom It May Concern

4. Writing formal email How to write formal e-mails
4. Introduce yourself in the first paragraph (if necessary)
My name is Earl Rivers. I'm contacting you to apply for the administrative assistant position listed on CareerXYZ.com.
My name is Arlene Rivers. I am writing about the traffic citation I received on December 31, I obtained your address for the Westchester County Clerk website.

5. Writing formal email How to write formal e-mails 5. State your purpose
If you are initiating the communication make it clear early in the
Keep sentences short and clear
I‘m writing to enquire about…

6. Writing formal email How to write formal e-mails
Keep it short and to the point
Eliminate all the information that is not necessary
State the most relevant and interesting information first – people are busy
Short paragraphs (3-5 sentences)

7. Writing formal email How to write formal e-mails End with a closing
Thank again
Refer to future contact
Closing line: Best regards, Sincerely
Add your contact details
Proofread for typos and mistakes
"Thank you for your patience and cooperation." or "Thank you for your consideration.”

8. Writing formal
How to write formal s
Automatic signature

9. Writing formal email Name Key Phrases I Dear Mr/Mrs/Ms Chen Dear Eva
Hi/Hello Melissa
John, … (or no name at all)

10. Writing formal email Reason for email
Key Phrases II
Reason for
We are writing to inform you that …
Just a short note to let you know that …
I’m writing about …
I am writing with regard to …
Please note that …

11. Writing formal email Key Phrases III Requests
I’d be grateful if you could …
Please could you …
Could you …
Can I have …
I wonder if you could …
Do you think I could have …

13. Thank You !