1. www.see-grid-sci.eu SEE-GRID-SCI Ognjen Prnjat, Project Coordinator GRNET NA1: Project Administrative and Technical Management PSC07 Meeting, Zabljak, 22-23 February 2010 The SEE-GRID-SCI initiative is co-funded by the European Commission under the FP7 Research Infrastructures contract no. 211338

2. NA1 Objectives Ensure the consistency of the overall resources used and the work performed. Control the progress of the work so the results of the project adhere to the grant agreement. Organise and co-ordinate the production of deliverables, meetings, workshops. Resolve any project internal conflicts and build accountability into the project's work. Report on project progress to the EC and to potential project sponsors. PSC07 meeting, Zabljak, 22-23/02/10

3. NA1 Activities NA1.1 - Organize meetings NA1.2 - Establish and maintain project management information system NA1.3 - Establish and maintain “grant agreement” relationships NA1.4 - Prepare 3-monthly, yearly and final progress reports NA1.5 - Prepare cost statements and transfer interim payments NA1.6 - Assess the project deliverables and conformance to requirements Lead: GRNET; A1.6 UoM PSC07 meeting, Zabljak, 22-23/02/10

4. NA1 Deliverables and Milestones DNA1.1 - Project management information system and “grant agreement” relationships - M01 - GRNET Project notebook + 6 Quarterly reports and 1 st year reports MNA1.1 Kick-off meeting MNA1.2 Successful completion of first year review MNA1.3 Successful completion of project - final project audit PSC07 meeting, Zabljak, 22-23/02/10

5. NA1.1: Organization of meetings PSC01 Athens 05/08; SEE-GRID-2 review PSC02 Belgrade 09/08 EVO1 11/08 PSC03 Bucharest 01/09; meteorology workshop PSC04 Sofia 05/09; environmental workshop PSC05 09/09 Dubrovnik PSC06 12/09 + User Forum (regional dissemination) + Regional users training– Istanbul PSC07 22-23/03/09 – Zabljak, ME - to coincide with conference Project review: 24 th June, Athens. Attendance: Activity leaders and PO only. Costs claimable to the project. PSC07 meeting, Zabljak, 22-23/02/10

6. NA1.2: Establish and maintain project management information system Notebook is an effective and living document; a set of spreadsheets with full project management information PSC07 meeting, Zabljak, 22-23/02/10

7. NA1.3: Establish and maintain “grant agreement” relationships and other agreements Contract amendment now finalized, payments from EC will happen ASAP, but first partners must insert form C data! Consortium Agreement MoUs:  EELA2; Belief; EGEE3; GENESI-DR; EDGES PSC07 meeting, Zabljak, 22-23/02/10

8. NA1.4: Prepare 3-monthly, yearly, final progress reports This task will coordinate the preparation of interim (quarterly) and periodic (yearly) progress reports covering the status of project major achievements, Activity progress (including any deviations and corrective actions taken), use and dissemination of project results, monitoring of milestones, ongoing tasks and resource consumption. Quarterly Reports  7 th QR input deadline Friday 19 th February, don’t delay. PSC07 meeting, Zabljak, 22-23/02/10

9. NA1.4: Resource Consumption Travel consumption is lower (Use you budget for travel) PSC07 meeting, Zabljak, 22-23/02/10

10. NA1.4: Year 1 consumption per partner PSC07 meeting, Zabljak, 22-23/02/10

11. NA1.4: Main problems identified & corrective actions AL application PSC07 meeting, Zabljak, 22-23/02/10

12. NA1.4: Main deviations from workplan & corrective actions None PSC07 meeting, Zabljak, 22-23/02/10

13. NA1.5: Prepare costs statements and transfer advance/interim payments Total EC pre-financing is up to 90% of maximum EC contribution The remaining 10% will be paid after the approval of final reports plus the 5% guarantee fund which was withheld from 1 st EC prepayment As a result we expect to receive 250K euro now that Forms C are submitted in NEF and approved This is hardly enough to cover the 6Q expenses that were not being paid in the previous pre-financing and 7Q expenses All partners should afford to pay their last Q expenses with their own funds until final reports are sent and approved by EC PSC07 meeting, Zabljak, 22-23/02/10

14. NA1.6: Assess the project deliverables and conformance to requirements Lead: UoM External reviewer of project deliverables Implement and perform appropriate quality control on project deliverables in order to ensure that they conform to the high quality and standards of the project goals QC effectively helps to double-check the quality of the work of the project Performed on all deliverables DELIVERABLE DELAYS ISSUE PSC07 meeting, Zabljak, 22-23/02/10

15. Review Recommendations DJRA1.5 suggested ToC and content. JRA1 leader and the responsible deliverable editor ICI / Gabriel should consider this recommendation carefully. PSC07 meeting, Zabljak, 22-23/02/10

16. Review Recommendations "In the second year of the project, the partners will need to place more emphasis on dissemination of the scientific outputs from the project". Travel funds available, and publications should be made in refereed conferences and journals, with an emphasis to conferences in scientific field of interest. Also NA4 leader and DNA4.4 editor RBI-Davor should consider this recommendation carefully. PSC07 meeting, Zabljak, 22-23/02/10

17. Review Recommendations For all activity leaders: "Based on the tools and applications being developed, in the 2nd year of the project the consortium should attempt to get additional users and stakeholders from outside the project involved." The external collaboration has to be intensified, specifically: JRA1 should promote OTs and ASs NA4 the applications should be advertised in wider community SA1 tools and procedures should be presented to other projects. PSC07 meeting, Zabljak, 22-23/02/10

18. NA1 risk & issues Personnel and skills in Albania, Moldova  Applications Deliverables timeline for release not followed PSC07 meeting, Zabljak, 22-23/02/10

19. NA1 actions Grant agreement: amendment being finalized by EC Partners must enter data in NEF Payments to partners BSI MoU: collaboration exists despite they MoU: closed DJRA1 deliverable to be carefully written More publications JRA1 should promote OTs and Ass NA4 the applications should be advertised in wider community SA1 tools and procedures should be presented to other projects. PSC07 meeting, Zabljak, 22-23/02/10