1. Show Me the Students! A Secure Web-based Teacher/Student Reporting System

2. Presenters Shannon McBride – Golden Crescent Tech-Prep Partnership Director David Green Golden Crescent Tech-Prep Guidance and Transition Coordinator

3. Presentation Why system was developed How system was developed How system works Questions and discussion

4. CATEMA in Texas

5. CATEMA Numbers 104,416 Unique Students 120,386 Enrollments 4,768 Teachers 1,247 High Schools California, Delaware, Missouri, Idaho and Ohio also have CATEMA sites

7. Why? State Reporting Requirements Verify Regional Tech-Prep Student Counts Benchmark PEIMS Numbers Benchmark for College Reporting to State

8. Why? College Reporting Requirements Accountable for the free college credit Classes Course Content (Competencies) Instructors Students Benchmark for College Reporting to State

9. Why? Permanent Records Permanent Student Records Permanent Teacher/Course Records

10. Why? Efficient Searchable Database Readily Available Portable Sustainable

11. Why? Stakeholder Accessibility Students High School Faculty and Administration College Administration Tech-Prep Staff

12. Timeline Replacement for Outdated Identification System Paper System - Sept. 1992 - May 1996 SCANTRON System - Sept. 1996 - May 2001 Electronic System - Sept. 2001 -

13. Timeline GC Student Identification History Competency forms required since 1992 SCANTRON student reporting system created in 1996 SCANTRON system outdated by 2001

14. Timeline GC Student Identification History Partnership tracking students since 1992 Current system development began April 2001 Schools began registering students fall of 2001

15. What the System Delivers Partnership Benefits Quick/Easy TP awarded credit verification Identify teachers, students and Tech-Prep classes taught in participating schools Statistics and Demographics (Real Time) Student contact information for free credit reminders after graduation

16. What the System Delivers Partnership Benefits Awarded credit history of individual schools by school year Electronic competency forms available Student contact information for free credit reminders after graduation

17. What the System Delivers High School Benefits Tech-Prep teachers and classes being taught in individual schools Student totals and demographics Student totals used for comparison in PEIMS reporting Record of Tech-Prep credit and potential savings to students and parents Student Tech-Prep activity reports used for career counseling

18. What the System Delivers High School Benefits Student totals used for comparison in PEIMS reporting Counselors verify coherent course sequences of students Student Tech-Prep activity reports used for career counseling

19. What the System Delivers Community College Benefits Quick/Easy TP awarded credit verification Student demographic information used to inform Tech- Prep students of college credit in escrow Monitoring of TP participation in college programs Significant increases or decreases are easily monitored Allows a benchmark for state reporting

20. What the System Delivers Community College Benefits Monitoring of TP participation in college programs Significant increases or decreases are easily monitored Student activity information for CBM-OOT report Student demographic information used to inform Tech- Prep students of college credit in escrow

21. System Security 128 Bit SSL Encryption Dedicated Tech-Prep Servers System access is username and password protected Redundant Server Systems and Data Back Up

22. Web Server Counselor (High School and College) TeacherTP Staff Online Enrollment Personal Info Update Credit Status Inquiry List Tech-Prep Classes Competency Scoring Credit Recommendation Web Site Management Teacher/Course Approval Database Management Student College Registrar Credit Inquiry CBM-OOT Reporting Review Class Listings Review Credit Recommendations Review Competency Results Tech-Prep Electronic Enrollment System Benefits Database

23. The System

24. Who Uses the System? System College TP Staff Registrar Counselor Dept. Head Recruiter High School Staff Counselor Teacher Student Parent

25. Information Issues

27. Teacher

28. Back Bone of System

29. Teacher Teacher Privileges: Add/View/Edit class information Edit student information View and print class rosters Enter/Edit student competency recommendations View/Print reports Update personal information

30. Teacher Teacher Restrictions: Limited to classes actually taught Limited to current year information

65. Student

66. Student Privileges: View/Edit all personal information Register for classes Search and print earned TP credit and personal records (All four years) Student Restrictions: Limited to their information only

91. Administrator/Counselor

92. District Administrator Administrator Privileges: View all school information by school year Search and print records Administrator Restrictions: Change student competency recommendations Edit teacher information

103. Tech-Prep Staff

179. System Security 128 Bit SSL Encryption Dedicated Tech-Prep Servers System access is username and password protected Redundant Server Systems and Data Back Up

184. Current Reports Generated Using System

185. Current Reports Available Daily Demographics Annual Summary Annual Details Teacher List – All or by school Class List – All, by school or teacher

186. Current Reports Available Student List – By class, school or program Competency Forms – By student, class or school Coherent Sequences – By program or school Mail List – By school, college course or program

187. Recent System Additions All CATE Students Enrolled Benchmark for PEIMS Regionalized Reporting Schools develop own reports from data Electronic College Catalog TP sequences filled and highlighted into programs

190. Report Possibilities

192. Contact Us

193. Tech-Prep Staff

195. Questions?