1. Select Committee on Appropriations S’HAMBA SONKE (Provincial Road Maintenance Grant ) 7 September 2011

2. Business Plan The S’hamba Sonke Business Plan was submitted to DOT on 26 April 2011 with an updated Plan on 26 July 2011 covering- More info on condition of Bridges Comment on the Finalisation of re- Classification Process U-AMP Information Status on Emerging Contractors

3. Expenditure Trends 2006-2011/12 No Over or Under- Expenditures since 2008/09

4. Budget millions Expenditure (millions) Work Opportunities Total FTE's *** Total Wome n * Youth ** Planned411.141 1946448545846 Actual BAS spend/employment quarter 1-60.782593137166258 Actual BAS spend Jul’1193.183 Estimated Actuals Jul’11-133.183791183215344 *All females regardless of age ** Any person below 35 years of age regardless of gender *** FTE's is full time equivalents calculated as person days divided by 230 Estimated Actuals on labour stats extrapolated linearly for July based on actuals for Jun4 Actual expenditure for June and July based on BAS reports (this expenditure presently excludes the budget allocation of R160.041 mil to the regional offices which can be estimated at R40mil from April’11 to July’11 to take the estimated spend, inclusive of the regional portion to R133.183 and hence marginally underspent on a notional basis (4/12ths of R411.141) of R3.864mil) Expenditure 2011/12

5. Challenges Challenges meeting the five pillars –Definition of access to schools,clinics needs to be resolved in that the Western Cape interpret access as “mobility” i.e. a more holistic meaning and not only the direct access road –Interpretation of safety needs to be more uniform i.e. hot spots vs. condition of road vs. driver behavior –Asset Management System funding needs to be considered –Project Management funding and data collection is costly –Definition/Interpretation of rehabilitation projects as Maintenance or Construction expenditure needs to be resolved. Western Cape interprets rehabilitation as Capital construction expenditure –FTE and Job Creation Targets as well as EPWP up scaling requirements needs to be clarified

6. Challenges –Balancing of network approach to budget and project selection/ prioritization versus employment creation to be resolved. EPWP targets for maintenance grant and equitable share funding appear to be unobtainable without compromising on network condition and maintenance backlogs –R160.041mil of the R411.141mil grant is to fund a portion of the regional office spend, thus leaving only R251.100mil to address the pillars of the maintenance grant and employment creation. The regional offices employ 900 permanent workers which does not contribute to the EPWP target for the Roads Branch –Monthly/ Quarterly Reporting – KRAs

7. KRAs Quarter 1

10. The Branch uses various Road Information Systems to measure Performance - The network condition performance measures are used to monitor the performance of the Plan. The key performance indicators are: i.The paved road network condition ii.The condition of the reseal on paved roads iii.The gravel road network condition, and iv.The thickness of gravel on the gravel road network The trend in these indicators over time will indicate the success or failure of the Plan in respect of Road Infrastructure Monitoring and Improvement

11. Road Pavement and Gravel-road condition information is updated continually in such a manner that sufficient new information is at hand to redo the DTIMS optimisation analyses every two years. The data in the Road Network Information System is available on the internet at: http://rnis.wcape.gov.za/rnis/rnis_web_reports.main. It is believed that this access to the data by the public would assist in the identifying of any discrepancies. RPM Office involvement – The Plan Cash flow and project-information is captured on the Branch Rational Portfolio System (RPM) Monitoring

12. Improvement Geographical Information System - to provide the Branch with a tool for creating maps from queries of all Roads Infrastructure Databases. Pavement Quality Management System - The purpose of the envisaged PQMS Database and front end will be to provide “as-built” data on roads and concrete structures managed by the Chief Directorate. Improved management information systems will enable the Chief Directorate to optimise maintenance and rehabilitation strategies, and to optimise the identification of projects. New systems being acquired and/ or developed are the following:

13. Integrated Maintenance Management System (IMMS) - will provide a central database of the information contained in the Maintenance Management Systems (MMS) to determine unit costs of various maintenance and construction activities, so as to improve the estimates of the costs of road maintenance projects. The Business plan will be updated every year to reflect changes in budget allocations and strategic interventions by DOT Monitoring and Evaluation support- to ensure projects are monitored according to the Plan (Branch : Strategic Planning, Integration and Co- ordination) Improvement

14. Reporting The Branch has submitted monthly reports to the CFO who in turn forwards this to DOT and to Treasury as follows- 30 April 2011 31 May 2011 29 June 2011 31 July 2011 (Quarter 1) Next due: 30 Sept 2011 (Given the DOT injunction to report on a Quarterly Basis)

15. Thank You and May the Lord Jesus use us to Bless our Nation