1. Computer Society Email Consolidation (EM0020) 19 July 2005

2. IEEE Computer Society Email Consolidation Goal: Integrate the IEEE Computer Society Email alias and Email list management services with the overall IEEE email infrastructure by leveraging the current Operations Center installations of Sendmail and ListServ applications. Domain support for the Computer Society Email alias will be maintained along with ensuring a seamless consolidation (no service interruptions) that will provide the same or improved level of service going forward. 2

3. IEEE Computer Society Email Consolidation Status: Kick-off Meeting – 8 June 2005 Project Start date: 13 June 2005 Project End date: 5 December 2005 3

4. IEEE Computer Society Email Consolidation Team: IEEE IT Email and Security Services Gil Santiago (Project Manager) Matt Persons (Technical Lead UNIX Sendmail/Aliases) Bernard Loh (Technical Lead Notes/Domino) Daniel Michelin (Technical Lead Notes/Domino) Nicholas Abiola-Bisiolu (Technical Lead ListServ) Robert V. Jones (Staff Director, Infrastructure & Operations) IEEE Computer Society Darin Saunders (Technical Lead for Sendmail/Aliases & Project Lead) Terry Hahn (Technical Lead - Email, DNS, Router, Firewall, SMTP) Michael Bennett (Technical Lead – Listserv) Sejal Daftry (Technical Lead - Web Site) Bob Care (Director, Information Technology) 4

5. IEEE Computer Society Email Consolidation STATUS l IEEE Staff has completed the discovery phase. In this phase the staff gathered information about the current Computer Society Email Environments supporting Email Aliases & Mailing Lists. l IEEE Staff is now working on creating a development environment. This environment will be used to develop the Web Interface for the Computer Society Aliases and the back-end processes to update alias information. l Additional Equipment & licenses have been ordered. 5

6. IT PROJECT STATUS MEETING Project Name: IEEE Computer Society E-mail Consolidation Project Number: EM0020 SCHEDULED MILESTONE COMPLETION DATE STATUS l Kick-off meeting 08 June 2005 l Phase 1 – Computer Aliases  Discovery Phase08 July 2005Completed  Aliases Maintenance (Web) 05 Aug 2005On-going  Integration w/ IEEE Email Env19 Aug 2005  Test/Training/Documentation09 Sep 2005  Production19 Sep 2005 l Phase 2 – Computer Mailing Lists  Discovery Phase30 Sep 2005  Establish Test Environment21 Oct 2005  Email List Data Migration 18 Nov 2005  Training/Documentation25 Nov 2005  Production05 Dec 2005 6