1. “Safety Self-Inspection of the Workplace – An Integral Element of Integrated Safety Management” Prepared by: M. E. “Rick” Du Bose Mgr, Safety & Occupational Health Hq Fossil Energy (FE-7) November 2007

2. SELF-INSPECTION: “An objective and generalized inspection format established for use by respective department management for use in maintaining a safe and healthful work place” Is the safety self-inspection process a management system? No, it is an operational safety tool designed to enhance the overall safety deficiency identification and corrective action process by: Disclosing deficiencies in the workplace that if left unresolved, may compromise the safety of employees or visitors These deficiencies are categorized as either (1) work conditions or (2) work practices

3. SELF-INSPECTION (cont): Work Condition:A condition in which a hazard requires either the repair of an item or a removal of the condition Work Practice:A condition in which a hazard is created by either an improper work practice/procedure or employee non-compliance with established safe work practices/procedures How does the safety self-inspection process support the objectives of Integrated Safety Management?

4. SELF-INSPECTION (cont): Provides a recurring (monthly/quarterly/annual) formal assessment of safety (or health) deficiencies within the work place Enables the self-inspector or team to identify and apply corrective actions towards minor to moderate deficiencies that could result in major occurrences or “near misses” if left unresolved Enhances organizational team building efforts for a safe and healthful workplace, i.e; safety working in partnership with building maintenance and engineering, contractors, or other agencies called upon to identify and resolve safety or health related concerns Ensures compliance with 29 Code of Federal Regulations Part 1960 (“Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters), Subpart D (Inspection and Abatement)

5. Degree and scope of safety self- inspection plans: Generally speaking, the self-inspection process should address two specific areas, (1) office safety and, (2) industrial/occupational safety. Job hazard analyses and risk assessing may be an option for office environments but should be considered mandatory for the industrial areas under the precepts of the organization’s Hazard Communication Plan (HCP). The safety self- inspection plan should be developed with the following in mind:

6. Degree and scope of safety self- inspection plans (cont): Job hazard analyses Job safety analyses Risk assessment code (RAC) utilization Hazard severity associated with processes History of workplace occurrences including human or material resource “near misses”

7. Degree and scope of safety self- inspection plans (cont): Employee training resources available Current condition of machinery, equipment, tools, etc. Use of administrative or engineering controls re exposures Machinery/equipment preventive maintenance schedules Frequency of inspection, i.e., monthly- quarterly-annually

8. Composition of Self-Inspection Team and Responsibilities: Ideally, a combination of management and staff or contractor Utilize safety committee members Incorporate new team of self-inspectors annually All inspectors, unless safety and health specialists, should be trained in fundamental hazard recognition Occasionally, industrial hygienic sampling/monitoring may need to be employed as part of the inspection process

9. Reports and Recordkeeping: Review pertinent occurrence reports prior to inspection Provide management with self-inspection procedure Record all findings including those corrected “on-the-spot” Issue Notices of Unsafe or Unhealthful Working ConditionsSuch notices shall be issued not later than 15 days after completion of the inspection for safety violations or not later than 30 days for health violations

10. The official in charge of a workplace shall immediately post the notices which must include the nature and degree of seriousness of the unsafe or unhealthful working condition, a reference to the standard or other requirement involved, and when abatement of the deficiency can reasonably be expected to occur. The notice(s) should be placed in a prominent place where it will be readily observable by all affected employees Employee reports of unsafe or unhealthful working conditions may also be entered into the self-inspection process as a matter of record

11. Summary: Tailor your safety self-inspection program to the particular needs of your organization. Maintain appropriate records. Ensure corrective action timelines are tracked and deficiencies are closed out. Train specified employees on hazard recognition techniques