1. Race Organiser’s Symposium 18 August 2012 Discussion on Budgeting for Road Races Presented by Chris Goldschmidt

2.  Income less Expenses = Profit  Can your club afford to run at a loss ?  Should you put on a race at all ?  What is out of your control ?  Number of athletes  ???? So just about everything is controllable !! Financial Risk

3.  Entry Fees are set annually by WPA Council.  Exempt status is possible but has to be justified based on a realistic budget and extra-ordinary costs.  A field of at least 600 can normally be expected at an average weekend race. 2012 average is 1000  Number of runners can be affected by  Religious period Bad weather Conflicting events Unrest  School holidays Income

4.  Club keeps portion of each Temp license sold  R5 for 10km races R10 for all others  Average Temps for 2011 and 2012 is 25% of the field  Number of temps reduces as the distance increases Income continued

5.  Not easy to find.  Goods in kind usually easier to get than cash.  What value can we really give them ?  Race flyer  Branding  Participant awareness  Coca Cola is a WPA sponsor and will support all events.  City of Cape Town agreement with WPA. Sponsors

6.  Fixed costs Stay the same regardless of numbers  Flyers, Traffic, Prize money, Medical, Course measurement  Officials, Results, Hire, Admin, Venue, PA system  Variable costs Alter based on number of athletes  Toilets, Medals, WPA levy, Entry cards, Water sachets  Expenses can be accurately controlled by implementing procedures for quotations and orders. Expenses

7.  Traffic officials. Depends on the route  Prize money. 15% of entry fees  Toilets. Require 1 per 100 persons as a minimum  WPA levy. No levy on first 1000 entries for 10km and 15km races. 10% of entry fee for longer races.  Handouts (eg medals). Not essential  Donations to charity. Not essential  Events registered for VAT. Problem expenses