1. This PowerPoint presentation will show you how to use your email productively and successfully.

2. You need to input your unique user name and password to log on your account. Opening email

3. Then it will open up your own email account. Here you are able to send, receive, sort and forward emails.

4. You click the new button which opens a new page that enables you to send emails and gives you the option to add links, send files and edit or add the message attached. Sending an email

5. To reply to an email you click the reply button and it will come up with the subject and who its too without needing to input anything, then all you do is type your reply and click send. Replying to an email

6. To forward an email you need to click the forward button as shown then it will come up in a new page and it will show a sign that says FW which means forward so all you need to do then is input an email address to forward it too and then forward it. Forwarding an email

7. Why archive Storage space is not a big issue these days. Having lots of clutter makes it harder to find important email. Spam filters do a good job of getting rid of noise but some junk mail still gets through, or some mail could be classed as junk and missed. Candidates should be prompted regularly to delete mail and understand that it is possible to un-delete accidentally deleted mail. Periodically they can permanently remove deleted items when they are certain they will not be needed again. Deleting messages with large file attachments is a good idea if they are not needed particularly if storage space is limited.

8. Spam-I need an inbox rule to stop this Important-Must be kept Read-Needs deleting

9. In box rule I created an inbox rule to stop spam from this person. I went to options, inbox rule and then selected the person and folder I wanted it to go to. This shows it has worked.

10. Acceptable use policy 1-Prioritise your email- read messages with high importance first then either save the message in to an appropriate folder or delete the message. 2-Set up in-box rules for dealing with spam from regular offenders. 3-Keep your in-box organised, move mail in to folders or delete messages regularly. 4-Permanently remove ‘deleted items’ once you are sure the messages are no longer needed. 5-All e-mails with attachments should be dealt with appropriately, the attachment saved to a folder and the e-mail then delete.

11. Go onto your settings and go on new inbox rule then set certain peoples emails to send to your achieve so every time Jake messages me that message will be stored in my work archive so my email is organised and ill be able to view them later on. Achiving messages

12. This images are a step by step guide to open, send, and save attachments. Open, Send, and Save Attachments.

13. To add a digital signature to your email you go into the options and then your setting and go on email section it will give you this option, then all you do is add your name and position and tick the box that’s asks for automatically to include your signature. Adding digital signature

14. Using CC and Bcc Carbon copy (Cc) These are email addresses you enter that will be seen by every person you forward or send an email to. Blind Carbon Copy (Bcc) Blind carbon copying is a useful way to let others see an e-mail you sent without the main recipient knowing

15. Set up contacts To set up contacts you go to new contact, then you put in the contacts first. Second name and email then click save to set up your new contact.

16. High and low importance High importance Low importance

17. Using folders to store emails I created a new folder for my personal work this was done through these steps.

18. Automatic response To send an automatic response you go into options, set automatic response then pick the time you’ll be away then set your message that will be sent.

19. Staying safe while using email Only give your email address out to people you already know and trust Respect your friends. Don’t give out their email addresses without their permission Keep a record. If somebody is bullying or harassing you via email, then keep the email and don’t delete it. You don’t need to read it, just save it in a folder, even your junk folder. Tell someone if you receive a message or messages that are bullying, or make you feel uncomfortable or at danger. Learn how to block/ignore people >>learn how Change your email address if blocking doesn’t work and you are still receiving messages from someone you do not want to get messages from. Have more than one account. Never open attachments from people you don’t know. Sometimes viruses might be sent unknowingly in attachments from your friends and family Don’t click on any links in spam. You do not know where you will end up, and it will make you vulnerable to receive viruses. Don’t forward spam on to your friends, no matter how threatening it is or what you have been promised

20. Email etiquette 1. Include a clear, direct subject line. 2. Use a professional email address. 3. Think twice before hitting "reply all." 4. Use professional salutations. 5. Use exclamation points sparingly. 6. Be cautious with humour. 7. Know that people from different cultures speak and write differently. 8. Reply to your emails — even if the email wasn't intended for you. 9. Proofread every message 10. Add the email address last 11. Double-check that you’ve selected the correct recipient